5101:9-6-37 Title IV-B allocation.

(A) The Ohio department of job and family services (ODJFS) issues the federal Title IV-B allocation subpart 1 to public children services agencies (PCSA) for expenditures incurred in the delivery of children services to ensure that all children are raised in safe, loving families. ODJFS issues Title IV-B funding in two separate allocations; one for direct services and one for administrative costs.

(B) These allocations consists of federal funds. The catalog of federal domestic assistance (CFDA) number is 93.645.

(C) ODJFS communicates the grant availability and liquidation period for these allocations through the county finance information system (CFIS). Funds must be expended within the grant availability period and reported no later than the end of the liquidation period. Expenditures in excess of the allocation amount are the responsibility of the county agency.

(D) Methodology

ODJFS uses the following methodology to distribute available funds:

(1) Forty per cent is distributed equally among all PCSAs; and

(2) Sixty per cent is distributed based upon the county's number of children below one hundred per cent of the federal poverty level as compared to the statewide total number of children below the federal poverty level, utilizing the most recent available United States bureau of census figures.

(E) Reimbursement

(1) Except as provided to paragraph (E)(2) of this rule expenditures are reimbursed with seventy-five per cent federal Title IV-B subpart 1 funds. The county must use eligible state funding or provide local funds at a twenty-five per cent match rate for the nonfederal share.

(2) In federal fiscal year (FFY) 2013, expenditures are reimbursed with seventy-four per cent federal Title IV-B subpart 1 funds. The county must use eligible state funding or provide local funds at a twenty-six per cent match rate for the nonfederal share.

(3) When the federal share includes donated funds, rule 5101:9-7-50 of the Administrative Code shall be followed.

(4) Current period Title IV-B expenditures cannot exceed the amount claimed to the federal government in FFY 2005. Therefore, the reimbursement for foster care maintenance and adoption assistance payments are limited to the county claim for FFY 2005.

(F) Direct service costs

The Title IV-B allocation reimburses the PCSA for the direct cost of providing services for children/families in order to ensure that all children are raised in safe, loving families.

(1) The PCSA can charge expenditures outlined in the Ohio child and family services plan against this allocation.

(2) PCSAs shall report direct service expenditures on the JFS 02820 "Children Services Quarterly Financial Statement" and/or the JFS 02827 "Public Assistance (PA) Quarterly Financial Statement" as described in rule 5101:9-7-29 of the Administrative Code.

(G) Administrative costs

The Title IV-B subpart 1 administrative allocation reimburses the PCSA for the administrative costs related to the delivery of services for children and/or families in order to ensure that all children are raised in safe, loving families.

(1) A PCSA shall claim reimbursement of administrative costs for Title IV-B through the social services random moment sample (SSRMS) reconciliation/certification of funds process.

(2) A PSCA shall also request to transfer the IV-B administration allocation to the direct services allocation to be used as stated in paragraph (G) of this rule. A PSCA may request this transfer by submitting a JFS 01159 "Transfer of Administration Allocation to Program Allocation" as described in rule 5101:9-6-36 of the Administrative Code to ODJFS prior to end of period of availability.

(H) The definitions, requirements, and responsibilities contained in rule 5101:9-6-50 of the Administrative Code are applicable to this rule.

Replaces: 5101:9-6-37

Effective: 12/27/2012
R.C. 119.032 review dates: 12/01/2017
Promulgated Under: 111.15
Statutory Authority: 5103.07
Rule Amplifies: 5103.07
Prior Effective Dates: 6/2/79, 7/1/80, 11/23/91, 11/11/96, 4/14/97, 9/28/02, 2/20/04. 9/3/2009, 10/1/2012 (Emer.)