5101:9-6-37.1 Title IV-B adoption allocation.

(A) The Title IV-B adoption allocation will increase funds available for adoption programming. The public children services agency (PCSA) will receive funds based on the following criteria:

(1) The average number of children, ages nine and older, who were served during the previous three state fiscal years (SFY), July first through June thirtieth; and

(2) Number of permanently committed children who have been in the agency’s custody on July first of the current SFY for sixteen months or less who are not placed in an adoptive home.

(B) This allocation consists of federal funds and the catalog of federal domestic assistance (CFDA) number is 93.556. The county must provide local funds at a twenty-five per cent match rate for the nonfederal share. When the nonfederal share includes donated funds, rule 5101:9-7-50 of the Administrative Code must be followed.

(C) The allocation is issued for the SFY. A July through September quarter control amount, which is approximately one-fourth of the total allocation, is included in the allocation letter.

(D) Funds available under the allocation may be used only for services and activities designed to encourage more adoptions out of the foster care system, when adoptions promote the best interests of children, including such activities as preand post-adoptive services and activities designed to expedite the adoption process and support adoptive families. These services can include purchased services or one-time incentive payments to adoptive families upon finalization. Examples of allowable purchased services include:

(1) Contracts or grants for family recruitment and home studies;

(2) Pre-adoptive training for parents and families;

(3) Peer counseling and mentoring for pre-adoptive parents and families;

(4) Pre-finalization case management;

(5) Permanency planning and preparation groups for youth; and

(6) Recruitment campaigns (including faith-based campaigns) and promotional activities.

(E) Allocation funds cannot be used to cover PCSA staff time or general operating costs.

(F) Pursuant to rule 5101:9-7-29 of the Administrative Code, county agency expenditures are reported on the JFS 02820”Children Services Monthly Financial Statement” (rev. 3/2004) or the JFS 02827 “Monthly Financial Statement” (rev. 11/2000). Allowable costs correctly reported will be reimbursed at a rate of seventy five per cent of the amount reported up to the PCSA allocation amount. Expenditures in excess of the control amount may be the responsibility of the county agency.

(G) By August 30, 2008, and every year thereafter, participating PSCA must submit an “Outcomes and Progress Report” to the ODJFS office of children and families, addressing the following topics:

(1) A description of the contract(s) and services funded through the adoption allocation; and

(2) Results of the contract(s), including the number and names of temporary assistance for needy families (TANF) eligible approved home studies.

(H) The definitions, requirements and responsibilities contained in rule 5101:9-6-50 of the Administrative Code are applicable to this rule.

Effective: 11/01/2007

Promulgated Under: 111.15

Statutory Authority: 5101.02

Rule Amplifies: 5101.02, 5103.07