5101:9-6-44 Public assistance pass-through funding.

(A) The Ohio department of job and family services (ODJFS), as a recipient of federal funding, functions as a "pass-through entity" for "pass-through funding" to county departments of job and family services (CDJFS). "Pass-through entity" means a non federal entity that provides a federal award or "pass-through funding" to a subrecipient to administer a federal program.

(B) Funding

The CDJFS is eligible for the federal-funded or state-funded share of allowable costs, up to the maximum amount of funds available, for the following types of funding:

(1) Federal financial participation (FFP)

FFP is the federal government's share of allowable expenditures. FFP is available as pass-through funding for allowable expenditures for services and activities properly attributable to the programs outlined in paragraph (C) of this rule. The CDJFS may access the FFP for allowable expenditures via the county draw and expenditure reporting process.

(2) State and local match

The state and local match is the difference between the percentage of FFP and one hundred per cent. The CDJFS must use state and local funds for the nonfederal share of eligible costs. The CDJFS may utilize the following allowable funding sources as the nonfederal share:

(a) The state income maintenance (IM) allocation as outlined in rule 5101:9-6-05 of the Administrative Code;

(b) Incentives earned on medical support payments as described in paragraph (A) of rule 5101:9-7-06 of the Administrative Code;

(c) Public funds, other than those derived from private resources, under the following conditions:

(i) The funds must be appropriated directly to the CDJFS;

(ii) The funds are from another public agency and are treated as follows:

(a) Transferred to the CDJFS and are under the CDJFS administrative control; or

(b) Certified by the contributing public agency as representing expenditures under the state's plan, subject to the limitations of this rule;

(iii) The funds are not federal funds, unless authorized by federal law to be used to match other funds; or

(iv) The funds are not used to match other funds.

Non-allowable costs are not eligible for state or federal financial participation.

(C) Allocations

(1) ODJFS allocates initial pass-through funding to the CDJFS based on the greater of:

(a) The average of the CDJFS's last two years reported expenditures; or

(b) The total of the CDJFS's last four completed quarters' reported expenditures.

A CDJFS with no reported expenditures over either time period will receive a minimum budget.

(2) The CDJFS receives funding for the following pass-throughs:

(a) The food assistance (FA) program, administered by United States department of agriculture (USDA), food and nutrition services (FNS) under the authority of 7 C.F.R. part 277.4, assists low-income households to purchase food. The matching requirement for the FA program is fifty per cent. The catalog of federal domestic assistance (CFDA) number for this allocation is 10.561.

(b) The medical assistance program, administered by the US department of health and human services (HHS) centers for medicare and medicaid services (CMS), provides payments for medical assistance to low-income persons who are:

(i) Age sixty-five or more, blind or disabled;

(ii) Members of families with dependent children;

(iii) Qualified pregnant women; or

(iv) Qualified children.

The matching requirement for the medical assistance program ranges from seventeen to fifty per cent. The catalog of federal domestic assistance (CFDA) number for this funding is 93.778.

(c) The state children's insurance program (SCHIP), administered by US HHS CMS under the authority of Title XIX of the Social Security Act, assists in initiating and expanding child health assistance to uninsured, low-income children. The matching requirements for SCHIP, as outlined in section 2105(b), Title XXI, provides for an "enhanced federal matching assistance percentage (eFMAP)" equal to the current FMAP for the fiscal year in the medicaid Title XIX program, increased by thirty per cent of the difference between one hundred per cent and the current FMAP for that fiscal year.

The catalog of federal domestic assistance (CFDA) number for this funding is 93.767.

(D) The grant availability for pass-through funding is communicated by ODJFS through the county finance information system (CFIS).

(E) The CDJFS may access federal pass-through funding and state allocations via cash draws using CFIS codes established for this purpose.

(F) The CDJFS shall report revenues and expenditures for the pass-through funding on the JFS 02827 " Public Assistance Quarterly Financial Statement" as described in rule 5101:9-7-29 of the Administrative Code.

Effective: 04/13/2013
Promulgated Under: 111.15
Statutory Authority: 5101.02
Rule Amplifies: 5101.02
Prior Effective Dates: 11/29/10