5101:9-7-06 Reporting county collections.

(A) When a public assistance recipient has received a cash or benefit overpayment for general assistance (GA), disability financial assistance (DFA), temporary assistance for needy families (TANF) or aid to dependent children (ADC), family emergency assistance (FEA) medical, child care, medicaid, food stamps (FS), early learning initiative (ELI), employment retention incentive program (ERI) or prevention, retention and contingency (PRC), the county department of job and family services (CDJFS) shall recover the funds.

(1) The CDJFS shall report cash erroneous payments collections that qualify for earnings on the JFS 02827 “Monthly Financial Statement” (rev. 11/2000) as follows:

(a) DFA:

(i) The CDJFS shall report these DFA cash collections on the JFS 02827;

(ii) At the end of each quarter, the Ohio department of job and family services (ODJFS) multiplies the reported amount by twenty-five per cent; and

(iii) ODJFS issues the calculated amount as an electronic funds transfer (EFT) to the county.

(b) TANF or Ohio works first (OWF), which is defined as a cash benefit issued on or after October 1, 1996:

(i) The CDJFS shall report these TANF or OWF cash collections on the JFS 02827. Other forms of collection, including benefit reductions or state tax offsets found on report “GRP670RB” in “Control-D,” should not be reported on the JFS 02827;

(ii) At the end of each quarter, ODJFS multiplies the reported amounts by twenty-five per cent; and

(iii) At the beginning of the state fiscal year (SFY), ODJFS issues the calculated amount earned in the previous SFY as an allocation in accordance with rule 5101:9-6-29 of the Administrative Code.

(c) ADC, which is defined as a cash benefit issued on or before September 30, 1996:

(i) The CDJFS shall report these ADC cash collections on the JFS 02827. Other forms of collection, including benefit reductions and tax offsets as found on report “GRP670RB” in “Control-D,” should not be reported on the JFS 02827;

(ii) At the end of each quarter, ODJFS calculates the reported amounts from the JFS 02827 and the “Control-D” report and multiplies that amount by the non-federal share percentage of 39.83 per cent to get the calculated non-federal share amount. The calculated non-federal share amount is then multiplied by fifty per cent; and

(iii) ODJFS issues the amount as an EFT to the county.

(d) Medicaid:

(i) For collections reported on or after July 1, 2004, the CDJFS shall report the collection of erroneous payments as earnings from medicaid collections on the JFS 02827;

(ii) At the end of the quarter, ODJFS calculates the reported amounts and multiplies by the current non-federal share percentage, which changes every federal fiscal year (FFY), effective October first, and then multiplies the product of that calculation by fifty per cent; and

(iii) ODJFS issues the amount as an EFT to the county.

(e) FS:

(i) The CDJFS shall report cash collections of erroneous payments on the JFS 02827. Other forms of collection, including benefit reductions and treasury offset program (TOP) payments found on report “GBV030RB” in “Control-D,” should not be reported on the JFS 02827; and

(ii) At the end of each month, the CDJFS calculates the FS earnings from collections as outlined in rule 5101:4-8-23 of the Administrative Code.

(2) The CDJFS may verify earnings from collections amounts using its own county’s “GRP670RA” report. This is a detail report of all OWF and ADC collections.

(B) The CDJFS shall report the following erroneous payments collections as receipts on the JFS 02827:

(1) Cancellations, collections, refunds, or other GA receipts;

(2) Collections of erroneous payments for FEA medical;

(3) Collections of ADC erroneous payments made prior to October 1, 1987;

(4) Cancellations, collections, refunds, or other child care receipts;

(5) Collections of erroneous payments of ELI funds;

(6) Collections of erroneous payments of ERI funds; and

(7) Collections of PRC.

(C) ODJFS will include the erroneous payment collections, as reported on the JFS 02827, on the over/under report and as part of the quarterly close calculation.

Effective: 08/08/2008

Promulgated Under: 111.15

Statutory Authority: 5101.02

Rule Amplifies: 5101.02

Prior Effective Dates: 8/25/06, 12/13/07