[This rule designated an internal management rule]
(A) The county juvenile court and the board of county commissioners may enter into a subgrant agreement with ODJFS to administer Title IV-E of the Social Security Act, which allows the juvenile court to assume full responsibility for the placement and care of adjudicated unruly and delinquent children. The subgrant agreement enables these courts to receive Title IV-E reimbursement for allowable foster care maintenance (FCM), administration, and training costs as outlined in this rule.
(B) In order to ensure the child's medicaid eligibility and the juvenile court's receipt of FCM reimbursement payments, the court that enters into a subgrant agreement shall contract with a public children services agency (PCSA) to conduct claims processing and data entry activity into the family and children services information system (FACSIS) or to the successor statewide automated child welfare information system (SACWIS) when the PCSA begins to use SACWIS. The court may contract with a PCSA to perform Title IV-E eligibility determinations.
(C) Any contract or interagency agreement established between a juvenile court and a PCSA must specify the following:
(1) Services to be performed by the contracting parties; and,
(2) A specific and discrete rate of compensation that will be paid for the performance of these services on behalf of Title IV-E eligible children, such rate of compensation not being greater than what is also charged for children who are not eligible.
(D) Any income a stand alone PCSA receives from the juvenile court as a result of such a contract shall be reported and coded appropriately on the JFS 02820 "Children Services Monthly Financial Statement" (rev. 03/2004). Income that combined agencies receive from juvenile court shall be reported and coded appropriately on the JFS 02827 "Monthly Financial Statement" (rev. 11/2000).
(E) In counties where the juvenile court enters into a Title IV-E subgrant agreement with ODJFS, a single warrant for all FCM payments shall be issued monthly to the county treasurer and shall include the reimbursement to the juvenile court for FCM costs. The PCSA receives a disbursement journal from ODJFS and must use the disbursement journal to sum the amount of the warrant owed to the juvenile court. The PCSA shall then request the county treasurer to transfer the proper amount of funds to the juvenile court for placement and care through a warrant, transfer or other county practice.