5101:1-2-40.4 Refugee social services program: family self-sufficiency plan and individual employability plan requirements.

(A) What are the requirements related to the family self-sufficiency plan and the individual employability plan?

(1) The family self-sufficiency and individual employability plans may be developed by the county agency, resettlement agency or provider. If a plan is completed by an entity other than the county agency, the county agency may accept the plan if it determines that the plan is appropriate for the refugee and meets the requirements of this rule.

(2) The family self-sufficiency and individual employability plans must be completed in collaboration with the refugee.

(3) The plans may be modified to reflect changed services or employment conditions.

(B) What are the requirements of the family self-sufficiency plan?

(1) A family self-sufficiency plan must be completed for each assistance group receiving refugee social services program (RSSP) services that outlines the plan for the assistance group to become self-supporting through the employment of one or more assistance group members.

(2) The minimum elements of a family self-sufficiency plan are the following:

(a) Agency, worker and the date that the plan was completed;

(b) Identifying information, including the family's:

(i) Name;

(ii) Address;

(iii) Telephone number;

(iv) Nationality;

(v) Entry date;

(vi) CRIS-E case number (when applicable); and

(vii) Social security number;

(c) Assistance group size and composition;

(d) Employment status of adults in the household;

(e) Current income, current status of benefits being provided by the county agency and job status;

(f) Budget plan that addresses family needs to include rent, utilities, other basic needs and transportation;

(g) Whether an individual employability plan is indicated for more than one adult in the assistance group for the assistance group to become self-sufficient; and

(h) Signatures and dates of the person completing the family self-sufficiency plan and the refugee.

(C) What are the requirements for the individual employability plan?

(1) An individual employability plan must be developed as part of a family self-sufficiency plan where applicable for each RSSP participant.

(2) The individual employability plan is the primary document of accountability for a refugee's participation in RSSP. The individual employability plan is a mutual agreement between the refugee and the county agency.

(3) In developing an individual employability plan, the county agency must consider the following:

(a) The plan must be developed for each refugee receiving RSSP services.

(b) The individual employability plan must have a definite employment goal leading to the earliest possible employment, attainable in the shortest time period consistent with the employability of the refugee in relation to job openings in the area.

(c) The individual employability plan must not discourage or delay looking for employment or accepting offers of employment.

(4) The minimum elements of an individual employability plan are the following:

(a) Agency, worker and the date that the plan was completed;

(b) Identifying information, including the refugee's:

(i) Name;

(ii) Address;

(iii) Telephone number;

(iv) Date of birth;

(v) Nationality;

(vi) Entry date;

(vii) CRIS-E case number (when applicable);

(viii) Alien registration number from the U.S. citizenship and immigration service (USCIS) documentation; and

(ix) Social security number;

(c) Education level;

(d) Whether or not a disabling factor is present; if a factor is indicated, indicate date of referral to bureau of vocational rehabilitation;

(e) Whether the refugee is participating in a matching grant program through a resettlement agency;

(f) Results of English language testing and documentation of placement in English language training, when needed;

(g) Barriers to employment;

(h) Support service requirements for employment; e.g., transportation, child care, health-related services, English language training;

(i) Current participation in training, education or other employment programs;

(j) Assigned RSSP employment services and employability services to include:

(i) Name and address of service provider;

(ii) Dates of assigned services; and

(iii) Expected hours of participation;

(k) Immediate and long-range employment goals;

(l) The following statement which, if the refugee does not speak English, must be explained in the refugee's native language: "The information contained on these pages is true and correct to the best of my knowledge. I understand that this plan is intended to help me find employment. I must report any changes in employment status, income or family composition to my caseworker/counselor. I also authorize the provider of employability services to notify the county agency in regard to any employment which is found for me."; and

(m) Signatures of the refugee and employment case manager, and dates of the signatures.

Replaces: 5101:1-2- 40.4, Part of 5101:1-2- 40.5

Effective: 09/01/2010
R.C. 119.032 review dates: 07/01/2015
Promulgated Under: 111.15
Statutory Authority: 5101.49
Rule Amplifies: 5101.49
Prior Effective Dates: 9/1/1984 (Emer.), 11/17/1984, 10/1/1989 (Emer.), 11/17/1989 (Emer.), 12/16/1989, 10/1/1990 (Emer.), 7/1/2005