5101:1-23-40 Ohio works first: payments.

(A) What are Ohio works first (OWF) payments and how are they calculated?

(1) OWF payments are payments made to an assistance group which represent the difference between the countable income and the appropriate OWF payment standard.

(2) An assistance group's countable income is determined by the appropriate calculation as described in rules 5101:1-23-20, 5101:1-23-20.1 and 5101:1-23- 20.2 of the Administrative Code.

(3) Payments are calculated based on a thirty-day month.

(a) When an assistance group is eligible for a certain level of assistance on the first day of the month, the assistance group remains eligible for at least that level of assistance for the entire month.

(b) A change in circumstances during the month does not reduce the level of assistance for which the assistance group is eligible for that month, with the exception of the following provisions:

(i) OWF cannot be provided for a minor child, parent or specified relative who, without good cause, has been, or is expected to be, absent from the home for a period of more than forty-five consecutive days. The period of ineligibility begins with the forty-sixth day from the date that the member left the household, unless the provision described in division (E)(1) of section 5107.10 of the Revised Code is met.

A parent(s) or specified relative who fails to report that the absence of a child will exceed or has exceeded forty-five consecutive days as described in rule 5101:1-3-04 of the Administrative Code is also ineligible for a specified period of time. The beginning date of ineligibility shall be the same day determined as the beginning day of ineligibility for the absent child. The ineligibility continues until the day that the absence was reported by the parent(s) or specified relative or was discovered by the county agency.

(ii) A child who was eligible for, and receiving OWF benefits on the first of the month, and who is removed from the assistance group during the month and placed in IV-E foster care, is not eligible to receive both OWF and IV-E foster care in that month, unless the provision described in division (E)(1) of section 5107.10 of the Revised Code is met.

(B) How is the beginning date of OWF eligibility determined?

(1) OWF eligibility shall not begin prior to the date of application.

(2) When all OWF eligibility factors have been verified and the verifications indicate that all OWF eligibility factors were met prior to the date of verification, OWF eligibility begins on the date all eligibility factors were met.

(3) When all OWF eligibility factors have been verified and the verifications do not indicate the date on which all OWF eligibility factors were met, OWF eligibility begins on the date all eligibility factors were verified.

(4) Certain verified eligibility factors have special considerations that apply when determining if the eligibility factor has been met. As an eligibility factor:

(a) Pregnancy is met:

(i) When it is medically verified that the woman is at least in her sixth month of pregnancy; and

(ii) If born, the child would otherwise be eligible for OWF.

(b) The social security number requirement is met when the applicant provides or applies for a social security number.

(c) For newborns, the social security number requirement is met on the child's date of birth when the social security number is applied for but no later than the first day of the second month following birth or following the mother's discharge from the hospital.

(d) For a teen parent who is required to enroll in school as a condition of OWF, the enrollment requirement is met on the date the individual enrolls in school.

(C) What happens when an individual is added to an existing OWF assistance group?

(1) An individual is considered to be a part of the assistance group as of the date that individual becomes a required assistance group member as described in rule 5101:1-23-10 of the Administrative Code and meets all eligibility requirements as described in this rule.

(2) When an individual is being added to the OWF case and all other eligibility factors are met, the beginning date of OWF is:

(a) The date the individual enters the home, when the reporting responsibilities as described in rule 5101:1-2-20 of the Administrative Code are met; or

(b) The date the change was reported to the county agency or the date the county agency becomes aware of the change, if the reporting responsibilities as described in rule 5101:1-2-20 of the Administrative Code are not met.

(c) For newborns being added to the OWF case, the beginning date of OWF is the date of birth, provided the reporting responsibilities are met.

(d) For specified relatives in need to be added to the OWF case, the beginning date of OWF is the date that assistance is requested.

(3) The county agency shall determine eligibility for the assistance group using the individual's needs and income from the date that the individual is a required assistance group member, or in the case of the specified relative in need, the date that the assistance is requested and all other eligibility factors are met.

(4) OWF can only be authorized for the period of time in which all eligibility factors have been met. For purposes of determining the beginning date of OWF, enumeration and child support assignment may be deemed to be met retroactive to the date the individual was a required assistance group member. The deeming of these eligibility requirements are only allowed when:

(a) The individual's presence in the home is reported to the county agency on a timely basis as described in rule 5101:1-2-20 of the Administrative Code; and

(b) The assistance group cooperates with the county agency in satisfying all required eligibility factors.

(5) When the assistance group fails to meet these conditions, the county agency shall not deem that enumeration and child support assignment requirements have been met.

(6) When the county agency receives written notification from a hospital indicating that a child has been born, the county agency shall follow the provisions described in paragraph (C)(2) of this rule.

(D) What is concurrent receipt of assistance?

(1) Concurrent receipt of assistance is the receipt of OWF assistance by an assistance group under more than one public assistance grant in the same month. The receipt of public assistance, from two or more different states, for the same time period also constitutes concurrent receipt of assistance.

(2) An assistance group member shall not be eligible to receive or have his or her needs covered by OWF in more than one assistance group or more than one county in any given month. The exception to this provision is the removal of a child by a public children services agency, as described in section 5107.10 of the Revised Code. In these situations, OWF could be authorized for up to six payment months for the following assistance groups:

(a) The OWF assistance group where the child(ren) was removed from and an OWF assistance group where the child(ren) is placed; or

(b) The OWF assistance group where the child(ren) was removed from and a Title IV-E foster care assistance group where the child(ren) is placed.

(3) An individual whose needs are met by the supplemental security income (SSI) program shall not be eligible to have his needs included in an OWF assistance group concurrently.

(4) An assistance group member is not ineligible for inclusion in a new assistance group solely because that member's needs are still included in a former assistance group. The county agency must determine at what point the assistance group member became ineligible for inclusion in the first assistance group. The county agency shall then determine eligibility and authorize assistance for the new assistance group. The fact that the assistance group member's needs have not been removed from the former assistance group shall not preclude eligibility or delay the beginning date of OWF for the new assistance group.

(5) When the assistance group is receiving or is believed to be receiving cash assistance from another state, the county agency shall determine at what point the assistance group became ineligible for cash assistance in the former state prior to approving OWF.

(E) May an assistance group receive OWF and disability financial assistance (DFA) at the same time?

(1) An assistance group may receive OWF and DFA in the same month, provided that the amount of DFA received is deducted from the OWF grant amount.

(2) The amount of OWF used to repay the DFA program for the DFA provided for the month is determined by subtracting the amount of DFA the individual was eligible to receive from the amount of DFA already issued for the month.

(3) In situations where part of the DFA assistance group becomes eligible for OWF, the county agency shall determine the DFA that the person was eligible for by taking the DFA issued and dividing by the number of persons in the DFA assistance group. The amount obtained is the DFA for one person. The county agency shall then multiply that figure by the number of the DFA assistance group members eligible for OWF.

(F) What happens when an assistance group is eligible to receive less than ten dollars?

OWF shall not be authorized when the amount an assistance group is eligible to receive is at least one dollar but less than ten dollars per month.

(G) When are payments prorated and do time limits apply to a prorated month of benefits?

(1) The county agency shall prorate the OWF payment when an assistance group has eligibility for less than a full month's grant. Retroactive benefits may be authorized as the result of a hearing decision or court order or if OWF was erroneously denied, terminated, or delayed and corrective action is being taken.

(2) A prorated payment may be required when OWF is approved during a month in which DFA has been issued.

(3) Support services (e.g., transportation) and learning, earning and parenting (LEAP) program's allowances are never prorated.

(4) Time limits, as described in rule 5101:1-23-01 of the Administrative Code are applicable for any prorated or retroactive OWF payment. The assistance group has the option to decline a prorated month of benefits.

(H) How is the OWF payment delivered?

Subject to the limitations provided in 42 U.S.C. 608 (10/2012) OWF payments are delivered unconditionally to the parent, specified relative, legal custodian or legal guardian, except as described in paragraph (I) of this rule.

(1) The benefit is delivered only to the assistance group or protective payee. When the child is living with a parent, specified relative, custodian or legal guardian, the benefit shall be paid to that individual, unless there is a protective payee designated to receive payment as described in paragraph (I) of this rule.

(2) For two-parent assistance groups, the payee will be decided by the assistance group and should be paid to the parent who will act in the best interest of the family.

(3) In an emergency situation which deprives an eligible dependent child of care from the parent, specified relative, custodian or legal guardian, that individual may designate another person to act as the protective payee during the emergency period, if that person is willing to be designated. If the individual is not capable of making a choice, the county agency shall designate a protective payee.

(4) The emergency period must not exceed a maximum of two consecutive months following the month the emergency occurred. If the parent, specified relative, custodian or legal guardian will not resume care of the child within that period, or it appears doubtful, alternative plans for the child's care must be completed within that period of time.

(I) Who can be designated as a protective payee and why?

(1) A protective payee is a representative of the assistance group who is responsible for receiving and managing the payment on behalf of the assistance group.

(2) Situations in which it is appropriate to have a protective payee include:

(a) An assistance group where a member is serving a permanent disqualification penalty due to an intentional program violation under the former aid to families with dependent children program.

(b) The assistance group with a minor parent or pregnant minor, as described in section 5107.24 of the Revised Code. The protective payment continues until the minor marries, turns eighteen years of age, or the adult parent, specified relative, custodian or legal guardian cannot or will not continue as the protective payee. Protective payments are not required for a minor residing in an adult-supervised supportive living arrangement as described in section 5107.24 of the Revised Code.

(c) The assistance group has a money mismangement situation which means a demonstrated inability to manage funds. A determination of mismanagement shall not be made solely on the fact that bills are not paid in a timely manner. The following are examples of money mismanagement situations and are not all inclusive:

(i) Payments received by the parent, specified relative, custodian or legal guardian have not been or are not currently used in the best interest of the child.

(ii) The parent, specified relative, custodian or legal guardian has misused funds to the extent that allowing that individual to manage the OWF grant is a threat to the health and safety of the child(ren).

(3) The selection of the protective payee shall be made by the assistance group or the county agency with participation and consent from the assistance group. The protective payee may be a relative or friend of the assistance group, an agency providing protective services or a member of the assistance group. If no protective payee can be located, the disqualified member or minor parent can continue to receive the benefits in their name.

The following individuals are excluded from serving as a protective payee:

(a) A county agency director;

(b) The eligibility determiner for the assistance group;

(c) Any county agency employee responsible for any fiscal aspects of the assistance group;

(d) A county agency special investigative or resource staff;

(e) Landlords, grocers, or any other vendor of goods or services dealing directly with the assistance group.

Replaces: 5101:1-23-40

Effective: 10/1/2016
Five Year Review (FYR) Dates: 10/01/2021
Promulgated Under: 119.03
Statutory Authority: 5107.05
Rule Amplifies: 5107.05
Prior Effective Dates: 1/1/74, 1/1/75, 11/1/76, 12/31/77, 10/1/78, 10/26/78, 12/1/78, 5/1/79, 9/21/79, 12/1/81, 5/1/82, 7/1/83, 7/11/83, 11/1/83 (temp.), 11/11/83, 1/1/84, 6/1/84 (temp.), 6/1/84, 7/1/84, 7/15/84 (temp.), 7/15/84, 10/1/84 (temp.), 10/1/84, 10/2/84 (Emer.), 12/27/84, 1/1/85 (Emer.), 4/1/85, 7/1/85 (Emer.), 9/29/85, 4/1/86, 8/1/86 (Emer.), 10/3/86, 1/1/88, 4/1/88 (Emer.), 6/10/88, 9/1/88 (Emer.), 11/3/88, 4/1/89 (Emer.), 4/24/89, 7/1/90, 10/1/90, 5/1/91, 10/1/91 (Emer.), 12/20/91, 5/1/92, 5/1/93, 9/1/93, 9/1/94, 5/1/95, 8/1/95 (Emer.), 10/30/95, 1/1/96, 10/1/96 (Emer.), 12/15/96, 5/1/97, 10/1/97 (Emer.), 12/30/97, 7/1/98, 10/1/99, 7/7/01, 3/1/02, 08/29/03 (Emer.), 11/1/03, 7/1/07, 5/1/10