Group size and ratios for a licensed child care center
|| What are the
requirements for staff/child ratios and maximum group size for a licensed child
|| The center shall ensure that
required child care staff members/child ratios and maximum group size
limitations are maintained at all times in accordance with appendix A to this
rule. The center shall post appendix A to this rule in a noticeable area in the
|| Child care staff
members shall not be counted in the staff/child ratio when engaged in duties or
activities that interfere with supervision of children.
|| There shall be at least one other
employee or child care staff member at the center if
there are seven or more children in the building.
shall be organized and assigned to a permanent group in consultation with
parents and in accordance with the maximum group size detailed in appendix A to
|| A child with special needs
shall be included in the group that best meets the child's development
|| Specific child care
staff members shall be assigned and responsible for the care and supervision of
the children in their group on a daily basis.
|| The center shall not exceed the license
capacity at any time.
|| Children on routine
trips to and from home, do not count in the center's capacity.
|| Children on routine trips, other than to
and from home, and on field trips do count in the center's capacity.
|| Group size limitations shall
not be interpreted to apply during nap time, evening sleep time, meal time,
snack time, outdoor play, field trips, routine trips or special
|| The children shall
be organized in groups to give continuity of care and supervision to the
children on a day by day basis.
|| What are the requirements when multiple
age groups are combined?
|| If two or more
age groups are combined, the staff/child ratio shall be maintained for the age
of the youngest child in the group. This includes when children are visiting
the next older age group for transitioning purposes.
|| If no more than one child two and
one-half years of age or older is permanently assigned to a group in which all
the other children are in the next older group, the staff/child ratio and
maximum group size shall be determined by the older children.
|| All age groups may be combined when there
are twelve or fewer children in the center.
|| What are the requirements when multiple
groups are combined in a shared undivided space?
Two or more groups of children may be combined in the shared
space if all of the following are met:
|| All of the children are two and a half or
|| The total number does
not exceed the occupancy limit for the space or thirty-five square feet per
child (whichever is less).
Ratio is maintained pursuant to this rule at all times.
|| What are the requirements for
transitioning children into the next age group?
The center shall have available in the
classrooms, a copy of the transition agreement between the parent and the
||Can school-age only programs be double ratio to allow
access to the program?
||If the program serves only school-age children, a group
of school-age children may be left with only one child care staff member while
the other child care staff member leaves the room to allow access to the
||Both child care staff members shall have a working
communication device to contact each other while one child care staff member is
out of the room.
||The child care staff member shall return to the group
after allowing access to the program.
What are the requirements for child care centers to keep an attendance record?
||The program shall
have written documentation of the following for each child:
||The name and
birth date of the child.
||The assigned group for the child.
||The time (hours and minutes) of the child's arrival and
departure to the program, including transportation by the program. The Ohio
electronic child care (Ohio ECC) provider website (Pweb) cannot be used to meet
this written documentation requirement.
documentation shall be kept for a period of one year. Attendance documentation
shall remain at the center at all times.
||Each group shall
have a method for tracking the children in the group. This tracking method
shall include the child's name and date of birth and shall remain with the
group at all times throughout the day including outdoor play, emergency
evacuations and when groups are combined. The tracking shall be updated
throughout the day as children enter or leave the group.
Cite as Ohio Admin. Code
Five Year Review (FYR) Dates:
Effective Dates: 3/1/81, 6/1/84, 9/1/86, 1/2/92 (Emer.), 4/1/92, 4/1/03,
1/1/07, 8/14/08, 9/29/11, 12/31/16