Rule 5101:2-14-12 | Medication administration for an in-home aide.
(A) When does an in-home aide (IHA) use the JFS 01217 "Request for Administration of Medication for Child Care"?
(1) The JFS 01217 is to be used to document medication administration of all prescription and non-prescription medication, including sample medication.
(2) The JFS 01217 is not to be used for medication required by a JFS 01236 "Child Medical/Physical Care Plan for Child Care" pursuant to rule 5101:2-14-06 of the Administrative Code.
(3) The JFS 01217 is not to be used for non-prescription topical products or lotions.
(B) What are the requirements for prescription medications, non-prescription medicines containing codeine or aspirin, or non-prescription medication to be given longer than three consecutive days in a fourteen day period?
(1) The IHA is to ensure that the parent completes and signs box one of the JFS 01217.
(2) The IHA is to ensure that the instructions in box two of the JFS 01217 are completed and signed by a licensed physician as defined in Chapter 4731. of the Revised Code, licensed dentist, advanced practice registered nurse or certified physician assistant.
(3) Box two of the JFS 01217 does not need to be completed if the medication is stored in the original container with prescription label that includes the child's full name, a current dispensing date within the previous twelve months, exact dosage and directions for use.
(C) What are the requirements for non-prescription medications?
The IHA is to:
(1) Ensure that the parent completes and signs box one of the JFS 01217.
(2) Ensure that one of the following is met:
(a) The medication is stored in the original container with a manufacturer's label containing directions based on the age and/or weight of the child.
(b) The instructions in box two of the JFS 01217 are completed and signed by a licensed physician as defined in Chapter 4731. of the Revised Code, licensed dentist, advanced practice registered nurse or certified physician assistant. This excludes topical preventative products and lotions unless the instructions exceed or do not match the manufacturer's instructions or the non-prescription medication is not stored in the original container.
(D) What are the requirements for topical products and lotions?
Written parental permission does not need to be obtained for lip balm use or for using hand sanitizer with children older than twenty-four months.
For all other topical products and lotions, the IHA is to:
(1) Ensure that the product is stored in the original container with manufacturer's label that includes directions based on the age and/or weight of the child.
(2) Ensure that the parent provides signed written permission to administer that topical product or lotion.
(3) Apply the non-prescription topical products and lotions according to the manufacturer's instructions. These may be applied without documentation of the application.
(E) What are the requirements for a certified IHA to administer medications, medical foods or topical products?
The IHA is to:
(1) Not administer any medication, medical food or topical product until the child has received the first dose or application at least once prior to the IHA administering a dose or applying the product, to avoid unexpected reactions. Emergency medications for the child are exempt from this requirement.
(2) Not administer any medication, medical food or topical product for any period of time beyond the date indicated by the physician, physician assistant, advanced practice registered nurse certified to prescribe medication or licensed dentist, on the prescription label, for twelve months from the date of the form, or after the expiration date on the medication, whichever comes first.
(3) Document each administration or application on the JFS 01217 immediately after administering, including when school-age children administer their own medication. This excludes items in paragraph (D) of this rule.
(4) Follow prescribed dosages or the manufacturer's recommended dosages for administering non-prescription medication.
(5) Complete a separate JFS 01217 for each medication to be administered for each child, excluding items in paragraph (D) of this rule. Each JFS 01217 is valid for the time period listed on the form, not to exceed twelve months from the date of signature.
(F) What are the requirements for storing medication, topical products and medical foods?
The IHA is to:
(1) Safely store all medication, medical foods and topical products immediately upon arrival at the home. Ensure the medication, medical food or topical product is stored per the requirements on the label in the original container with the child's name affixed.
(2) Keep all household and child medication, medical foods and topical products out of the reach of children, unless a school-age child is permitted to carry their own emergency medication and a JFS 01236 is completed and on file at the home.
(3) Permit school-age children to carry and use their own topical products.
(4) Refrigerate medications, medical foods or topical products in a separate container if needed.
(5) Ensure that medications, medical foods and topical products are accessible to the IHA at all times.
(6) Ensure that medications, medical foods and topical products are discarded when no longer needed or expired.
Last updated November 13, 2023 at 8:22 AM
Supplemental Information
Amplifies: 5104.019
Five Year Review Date: 11/12/2028
Prior Effective Dates: 4/1/1982, 5/20/1983, 9/1/1986, 2/15/1988, 5/1/1989, 11/1/1991 (Emer.), 1/20/1992, 3/15/1996, 10/15/1996, 10/1/1997 (Emer.), 12/30/1997, 4/1/2003, 8/14/2008, 7/1/2011, 8/3/2013, 1/1/2014, 12/31/2016, 10/29/2017, 10/29/2021