(A) The provider shall conduct an interview with the caretaker and the child at the provider's home or the home of a child receiving in-home aide services prior to the child's receipt of child care services. The provider shall provide the caretaker with the opportunity to view all areas of the home where child care will be provided. The provider or in-home aide shall provide the caretaker with the opportunity to exchange information and to arrive at agreed-upon decisions regarding the care of the child.
(B) During the interview, the caretaker and provider shall jointly discuss and complete a written agreement using the JFS 01634 "Caretaker/Provider Agreement" (rev. 10/2010) and review the JFS 01332 "Certified Child Care Handbook for Caretakers" (rev. 11/2010).
(1) The written agreement shall include, but not limited to, the following:
(a) Provision of infant care supplies.
(b) Established monthly fee payment arrangements based upon the "Child Care Provider Reimbursement Reporting Calendar" which is appendix B to rule 5101:2-16-39 of the Administrative Code.
(c) Alternate care arrangements during provider's absence.
(d) Any pets/animals on the property.
(e) Number and ages of children receiving in-home aide services.
(f) Whether or not the in-home aide's children (maximum of two) will accompany him or her to the home of the child receiving in-home aide services.
(g) Days and hours child care is provided.
(2) The provider shall give a copy of the JFS 01332 to the caretaker of each child. After the JFS 01332 is reviewed and all questions answered, the caretaker shall sign a statement indicating the handbook and policies have been reviewed and agrees to follow the policies.
(3) The provider shall give a copy of the signed handbook statement to the CDJFS within five days of completion.
(4) The CDJFS shall maintain a copy in the provider's file.
(5) The JFS 01634 and JFS 01332 shall be amended by the provider if changes are needed by either of the participating parties due to changes in policies, rates, days/hours of service or other information included in the JFS 01634 or JFS 01332.
(6) The provider shall give a copy of the amended JFS 01634 or JFS 01332 to the caretaker immediately and to the CDJFS within five days of amendment for approval.
(7) The CDJFS shall maintain a copy of each in the provider's file.
(C) The provider shall not impose on the caretaker any charge which exceeds that established by the CDJFS for basic publicly funded child care services.
(1) The provider may, with approval from the CDJFS, establish fees to recover from the caretaker costs incurred due to the following:
(a) Late arrival of the caretaker for pick-up of the child which causes the provider to deliver additional hours of service beyond what has been authorized by the CDJFS.
(b) Additional cost to the provider for special events and field trips such as, but not limited to, admission fees for movies, plays, and museums.
(c) Absentee days which exceed those reimbursed by the CDJFS.
(2) Any extra fees charged to the caretaker shall be reflected in the JFS 01332 and approved by the CDJFS prior to any caretaker being charged.
(D) The provider shall provide the caretaker with a written receipt for all payments made.
(E) If the provider or caretaker determines that a conference is needed, the provider shall schedule a conference at a time mutually acceptable to discuss the child's progress and needs.
R.C. 119.032 review dates: 03/31/2013
Promulgated Under: 119.03
Statutory Authority: 5104.011
Rule Amplifies: 5104.011
Prior Effective Dates: 4/1/82, 5/20/83, 9/1/86, 2/15/88, 5/1/89, 10/15/96, 10/1/97 (Emer.), 12/30/97, 4/1/03, 8/14/08, 12/1/09