(A) The type B home provider or in-home aide shall have a completed JFS 01297 "Child Enrollment and Health Information" (rev. 8/2008) on file for each child in care by the first day of attendance. This form shall be reviewed at least annually by the caretaker and updated as needed when information changes. Caretakers shall initial and date the form when the information is reviewed or updated.
(1) Each provider shall set a policy regarding whether to provide child care services to children whose caretakers refuse to grant consent for transportation to the source of emergency treatment.
(2) The provider shall send the child's JFS 01297 with the child who is being transported to a source of emergency assistance.
(B) Each child, including any child of the provider or in-home aide, who is not attending a grade of kindergarten or above, shall obtain a physical examination and have a completed JFS 01932 "Child's Medical Statement" (rev. 8/2008) or head start physical examination form on file at the home within thirty days of the child's attendance. The medical statement shall verify a date of exam within the past twelve months and every thirteen months thereafter, until the child is attending a grade of kindergarten or above. The medical statement shall include all of the following:
(1) The child's name and birth date.
(2) An immunization record which includes all immunizations the child has had and the dates of these immunizations.
(a) Each child shall have received all immunizations required by section 3313.671 of the Revised Code for admission to school, or have received the immunizations recommended by the Ohio department of health according to the child's age.
(b) An immunization record shall not be required for a school child who is attending a grade of kindergarten or above.
(c) Immunization requirements may be waived by the provider for religious reasons upon submission of the caretaker's written request for exemption, or for medical reasons upon submission of a request for exemption in the form of a statement signed by a licensed physician, physician's assistant or certified nurse practitioner (CNP). The caretaker's request and the provider's waiver shall be on file at the home. The waiver request and approval shall be updated annually by the caretaker and the provider.
(3) A list of all allergies and any special precautions or treatment indicated for these allergies.
(4) A list of any medications currently being administered to the child.
(5) A description of any modified dietary restrictions.
(C) Copies of the JFS 01297 and the medical statement shall be on file with the provider or at the home of a child receiving in-home aide services for review by the county department of job and family services (CDJFS). The agency shall review the child's immunization record at least annually to ensure that the child's immunizations are current as recommended by the state department of health.
(D) The child's records shall be confidential and shall be disclosed only to the CDJFS, the child care provider, or to a person who provides written authorization from the caretaker. The JFS 01297 may be disclosed in an emergency or substitute situation to the emergency or substitute caregiver, or to a health professional administering emergency care to the child.
(E) The provider shall maintain a current copy of the completed JFS 01297 for each child in care and a current JFS 01928 "Child Medical/Physical Care Plan" (rev. 8/2008) for any child who requires one, in a location that can be easily and quickly accessed and removed from the home if there is an emergency that requires the children to be moved to another location.
(F) The provider shall maintain a daily attendance record, signed by the caretaker, indicating the hours of child care services provided for each child and in a manner prescribed by the CDJFS.
(G) The provider shall report any error in payment or overpayment of fees for publicly funded child care services to the CDJFS within ten days after receipt of such payment so proper adjustment can be made according to rule 5101:2-16-71 of the Administrative Code. If it is determined that a provider fraudulently billed or accepted payment from the CDJFS for publicly funded child care services not rendered, the provider's certification shall be revoked in accordance with rule 5101:2-14-06 of the Administrative Code and the matter shall be presented to the county prosecutor for legal action to recover the payment.
R.C. 119.032 review dates: 11/30/2007 and 03/31/2013
Promulgated Under: 119.03
Statutory Authority: 5104.011
Rule Amplifies: 5104.011
Prior Effective Dates: 4/1/82, 5/20/83, 9/1/86, 2/15/88, 5/1/89, 10/1/97 (Emer.), 12/30/97, 4/1/03