(A) Individuals interested in limited certification as an agency inspected (AI) type B home provider, as a parent/provider inspected (PPI) type B home provider, or as an in-home aide (IHA) to provide publicly funded child care shall contact the county department of job and family services (CDJFS) to request an application for certification. The CDJFS shall accept and approve or deny all applications for limited certification as an AI type B home provider, a PPI provider or IHA within one hundred twenty days from the date the CDJFS receives the application. The CDJFS shall deny an application if the CDJFS determines that within the last five years the applicant was previously certified as a limited or professional provider and his or her certificate was revoked, in this state or another state, or the applicant voluntarily withdrew from the certification program as a result of CDJFS notification of its intent to revoke the certificate.
(B) Within seven working days of receiving a request for information about obtaining limited certification, the CDJFS shall send the provider or the caretaker of the family requesting child care services the following information:
(1) JFS 01642 "Application/Inspection Form for Type B Limited Certification" (rev. 10/2010).
(2) JFS 01329 "Statement of Nonconviction for Type B Homes and In-Home Aides" (rev. 8/2008).
(4) Items necessary to complete the bureau of criminal identification and investigation (BCII) and federal bureau of investigation (FBI) criminal records checks.
(5) JFS 01280 "Provider Medical Statement" (rev. 8/2008) for the provider's physician, physician's assistant, advanced practice nurse or a certified nurse practitioner to complete.
(6) JFS 01932 "Child's Medical Statement" (rev. 8/2008) for each child in care.
(7) JFS 01297 "Child Enrollment and Health Information" (rev. 8/2008).
(8) JFS 01634 "Caretaker/Provider Agreement" (rev. 10/2010).
(9) JFS 01302 "Request for Child Abuse and Neglect Report Information" (rev. 9/2006).
(C) After receiving the information, the caretaker and provider shall complete and return to the CDJFS the following documents:
(1) JFS 01642.
(2) JFS 1634.
(a) The provider shall give a copy of the completed JFS 01634 to the caretaker immediately and to the CDJFS within five days of completion.
(b) The CDJFS shall maintain a copy in the provider's file.
(3) JFS 01329.
(4) JFS 01302.
(5) BCII and FBI standard fingerprint impression sheets or electronically submit their fingerprints according to the process of BCII for the IHA, the AI home provider, each adult residing in the AI home, the PPI and each adult residing in the PPI home.
(D) Any provider certified after the effective date of this rule shall not be a specialized care foster home.
(E) If there are other adults living in the type B limited provider's home, each adult shall complete the JFS 01329. The completed form shall be returned to the CDJFS.
(F) If the caretaker and provider need help in completing the forms, the CDJFS shall provide them with assistance.
(G) When the CDJFS determines a caretaker is eligible to receive publicly funded child care, the CDJFS shall contact the caretaker to set up an interview with the caretaker and provider at the provider's home or at the agency. During the interview the CDJFS shall:
(1) Review the completed JFS 01642, and advise the provider of any areas of noncompliance and the corrective action to be taken by the provider before the home can be certified.
(2) Review the completed JFS 01329 for the provider and all household members and any other adult residing in the provider's home.
(3) Determine the child or children in need of child care and what other children the provider is caring for now.
(4) Clarify days of the week and hours of the day child care is needed.
(5) Review the payment schedule for providing child care services and procedures for collection of the copayment and other fees.
(6) Review the methods for recording days and hours of care.
(7) Review the methods for submitting bills to the CDJFS.
(8) Review the requirement that a type B home provider can provide child care for one to six children at one time and no more than three children can be under age two. If the provider indicates, or when the CDJFS determines that a provider cannot comply with the definition of limited certification, pursuant to paragraph (S) of rule 5101:2-14-01 of the Administrative Code, the CDJFS shall:
(a) Terminate the limited certification process.
(b) Offer the applicant the opportunity to complete the professional certification process.
(9) Review the requirement that publicly funded child care may be provided in a child's own home only by an in-home aide. The limited certified IHA provider may not provide child care services for any children, other than the caretaker's while in the caretaker's home, except for paragraph (G)(10) of this rule, and shall only care for children whose child care services have been approved by the CDJFS. The CDJFS may approve child care services to be provided by a limited certified IHA to any number of the caretaker's children who reside on the premises.
(10) The in-home aide may bring no more than two of his or her own children to the caretaker's home while providing child care services and only with the caretaker's prior consent.
(11) Review procedures and fees associated with having a criminal records check done on the IHA , AI, PPI home provider and adults residing in the AI and PPI home. The CDJFS shall provide the provider with the items necessary to complete the BCII and FBI criminal records checks.
(12) Review procedures and information necessary for the CDJFS to access records from the public children services agency (PCSA) concerning any abuse or neglect report made pursuant to section 2151.421 of the Revised Code.
R.C. 119.032 review dates: 03/31/2013
Promulgated Under: 119.03
Statutory Authority: 5104.011, 5104.30, 5104.38
Rule Amplifies: 5104.011, 5104.32
Prior Effective Dates: 11/1/91(Emer.), 1/20/92, 7/1/95, 3/15/96, 10/1/97(Emer.), 12/30/97, 4/1/03, 1/1/07, 8/14/08, 12/1/09