5101:2-18-10 Requirements for personnel in approved child day camps.

(A) "Program personnel" means any person who meets either or both of the following:

(1) Approved child day camp staff member, appointee or volunteer who has assigned duties at the camp. This includes any person who has responsibility for the care and or supervision of children.

(2) Any staff members directly involved in camp programming and supervision of children who either receives compensation for duties performed at the camp, or a person who is assigned specific working hours or duties at the camp.

(B) The camp administrator shall show documentation of the following for all program personnel:

(1) All program personnel shall complete the annual preservice requirements specified in rule 5101:2-18-11 of the Administrative Code.

(2) All program personnel shall provide three references from people not related to them. The references shall include the names, addresses, and telephone numbers of the people making the statements, and shall attest to the suitability of the individual to work with children. References may include reference letters, completed reference forms, or documentation by the camp administrator of telephone contacts.

(3) The child day camp administrator shall annually complete a check of the state sex offender public registry on all personnel.

(4) All required documentation shall be on file at the camp for review by ODJFS.

(C) "Camp administrator" means the program personnel staff member responsible for the overall daily operation of the approved child day camp and for assuring compliance with section 5104.22 of the Revised Code and Chapter 5101:2-18 of the Administrative Code.

(1) The administrator or the designee, who meets the qualifications of paragraph (C)(3) of this rule, shall perform duties that show the individual to be in charge of and directing the day-to-day operations of the camp.

(2) The administrator or the designee shall be on site at all times the camp is in operation.

(3) The administrator shall have at least a high school education, two camp seasons of experience that equal a total of at least ten weeks and a bachelor's degree from an accredited college, university, or technical college.

(a) High school education shall be verified by one of the following documents. Copies of the document shall be on file at the camp for review by ODJFS.

(i) A copy of a high school diploma or transcript of a high school curriculum recognized by the state board of education or the appropriate agency of another state as equivalent to a high school education.

(ii) A copy of a certificate verifying passage of a test of "General Educational Development" recognized by the state board of education or the appropriate agency of another state as equivalent to a high school education.

(iii) A copy of other written evidence accepted by ODJFS as evidence of the completion of a high school education.

(b) Two camp seasons of experience for a total of at least ten weeks shall be verified by an affidavit from past child day camp employers or from other documented evidence provided. Copies of this documentation shall be on file at the camp for review by ODJFS. Camp experience does not include experience as a counselor-in-training or a junior leader.

(c) Evidence of a bachelor's degree shall be a copy of a diploma or a transcript from an accredited college or university indicating the completion of a bachelor's degree. Copies of this documentation shall be on file at the camp for review by ODJFS,

(4) The administrator may be counted as program personnel only when he/she is primarily responsible for the care and supervision of a specific group of children. While acting as a program staff member, the administrator shall not be engaged in duties other than being responsible for the care and supervision of the specific group of children.

(D) "Senior leader" means the program personnel staff member providing direct onsite supervision to children. The senior leader shall have at least a high school education, verified as stated in this rule.

(E) "Activity leader" means the program personnel staff member providing direct, onsite leadership at any program activity.

(1) The activity leader shall have at least a high school education, verified as stated in this rule.

(2) The activity leader shall document certification, training or applicable skills and experience in the specialized activity.

(a) Written evidence that the skills of each staff member to teach or assist in specialized activities have been verified and evaluated by the camp prior to leading activities shall be on file and available for review by ODJFS.

(b) Written documentation of regular observations by supervisors shall be on file to verify that specialized activity leaders:

(i) Enforce established safety regulations.

(ii) Provide appropriate instruction to participants.

(iii) Identify and manage environmental and other hazards related to the activity.

(iv) Apply appropriate emergency procedures related to the activity and the participants.

(3) The activity leader may be counted in ratios for general activities but may not be included in ratios for specialized activities specified in rule 5101: 2-18-13 of the Administrative Code.

(F) "Junior leader" means a program personnel staff member who is under the age of eighteen but is at least sixteen years of age.

(1) A junior leader may be included in the staff/camper ratio if the person meets the requirements of paragraph (B) of this rule.

(2) Junior leaders shall not be left alone with camper(s).

(3) The junior leader shall be at least two years older than the group of children with whom they are working.

(G) "Counselor in training (CIT)" means a camper in a camp leadership program.

(1) A counselor in training shall not be included in staff/camp ratios.

(2) A counselor in training is not required to meet the requirements of paragraph (B) of this rule.

(H) The child day camp shall have job descriptions for all support and program personnel categories that accurately reflect the physical and mental abilities necessary to carry out the required job duties and responsibilities. A copy of each job description shall be on file at the camp for review by ODJFS.

(I) The child day camp shall have emergency information on file at the camp for all support and program personnel. The information shall be available for review by ODJFS and shall include at least the following:

(1) Full name of staff member.

(2) Home address and telephone number.

(3) Name, address and telephone number, including business phone(s), of at least two people to contact in case of emergency.

(4) Name and telephone number of staff member's physician or health care facility.

Effective: 04/01/2009
R.C. 119.032 review dates: 11/26/2008 and 04/01/2014
Promulgated Under: 119.03
Statutory Authority: 5104.22
Rule Amplifies: 5104.22
Prior Effective Dates: 9/1/93