5101:2-18-20 Requirements for records of children in approved child day camps.

(A) The onsite administrator of the approved child day camp shall maintain enrollment, health and attendance records for each child attending the camp. All records shall be secured from the parent or guardian on or before the first day of camp. The records shall be maintained at the child day camp and shall be available for review by the Ohio department of job and family services (ODJFS).

(1) Enrollment records for the child shall include at least the following information:

(a) The name, address, and birthdate of the child.

(b) The date of admission of the child.

(c) The name, home address and telephone numbers of the parent or guardian.

(d) The name, address and telephone number where the parent or guardian may be reached during the hours the camp is in operation.

(e) The names, addresses, telephone numbers and relationship to the child of at least two persons who could be contacted by the camp in the event of an emergency if the parent or guardian cannot be reached.

(2) A written health record shall be secured from the parent or guardian and shall include at least the following information:

(a) A list of any medications or modified diets currently being administered to the child .

(b) A list of the immunizations the child has received, including the date of the last tetanus shot.

(c) A list of all allergies and any special precautions or treatment indicated for these allergies.

(d) A list of any health problems, past medical treatments and any history of hospitalization.

(e) A list of any activities from which the child should be exempted because of health reasons.

(f) A list of any physical or mental conditions.

(g) A list of any diseases the child has had.

(h) The name, address, and telephone number of the child's physician or clinic and dentist.

(i) A signed permission to provide routine health care, dispense medications, and seek medical treatment, or a waiver refusing permission to treat.

(j) An emergency transportation authorization as required in rule 5101: 2-18-23 of the Administrative Code.

(3) A daily attendance record for each child shall be kept by the program staff member responsible for the camper. The record shall be kept on file at the child day camp and shall specify:

(a) The names and dates of birth of children in the group.

(b) The name(s) of program personnel responsible for the group's activities.

(c) The hour and days of each child's attendance.

(B) The child day camp administrator shall secure a written medical/physical care plan for the care of a child with disabilities or special health conditions in accordance with rule 5101: 2-18-18 of the Administrative Code.

(C) The child day camp shall require the parent or guardian to review and update information required by this rule as needed and at least annually.

Effective: 04/01/2009
R.C. 119.032 review dates: 11/26/2008 and 04/01/2014
Promulgated Under: 119.03
Statutory Authority: 5104.22
Rule Amplifies: 5104.22
Prior Effective Dates: 9/1/93