5101:9-1-16 County organization and fiscal administration.

(A) The Ohio department of job and family services (ODJFS) currently recognizes, for federally-approved cost allocation purposes and reimbursement, the following county agency organizational structures:

(1) County department of job and family services (CDJFS);

(2) Child support enforcement agency (CSEA);

(3) Public children services agency (PCSA);

(4) Workforce development agency (WDA); or

(5) Any combination of a CDJFS and one or more county organizational structures included in this paragraph; or

(6) A joint county CDJFS pursuant to rule 5101:9-1-16.1 of the Administrative Code.

(B) The board of county commissioners may, in accordance with sections 307.981 , 330.04 , and 329.40 of the Revised Code, designate a private or government entity to serve as a CDJFS, CSEA, PCSA, WDA, combined or joint county organizational structure. The various programs ODJFS administers are operated under any one of these county agency organizational structures based on the determination and resolution of the local board of county commissioners.

(C) The CDJFS has or may have the responsibility of administering the following programs and related activities. While ODJFS is required to assure that statewide mandated services are available in all eighty-eight counties, there may be local flexibility with respect to the Title XX and prevention, retention and contingency (PRC) plans filed by each county:

(1) Income maintenance (IM) programs and activities that include:

(a) Title XIX medicaid administration and related programs;

(b) Food assistance (FA) administration and employment training;

(c) Disability assistance (DA); and

(d) Other income support programs administered by ODJFS and governed by the department of health and human services (DHHS) and the United States department of agriculture (USDA).

(2) Family and adult social services (FASS) that include:

(a) Title XX social services block grant;

(b) Adult protective services (APS);

(c) Child care; and

(d) Other adult and family support programs administered by ODJFS.

(3) Temporary assistance for needy families (TANF) activities that include:

(a) Ohio works first (OWF) work activities;

(b) PRC;

(c) Training; and

(d) Other approved TANF allowable programs and activities.

(4) FA employment and training (FAET) activities related to job education and training opportunities for FA clients;

(5) CSEA programs and activities where the board of county commissioners has designated the CDJFS as the local agency assigned the child support program functions;

(6) PCSA programs and activities where the board of county commissioners has designated the CDJFS as the local agency assigned the children services program functions; and,

(7) Workforce Investment Act (WIA) programs and activities where the board of county commissioners has designated the CDJFS as the local agency assigned workforce development program functions.

(D) The CSEA has the responsibility of administering the programs and activities related to Title IV-D child support program, which includes paternity establishment, child and medical support establishment and enforcement, child, medical and spousal support payment collection. The CSEA is also responsible for non-IV-D related activities funded by other federal, state and local grants such as: Title XIX, as it relates to support enforcement; TANF Title IV-A activities; Title IV-E, as it relates to paternity establishment, support order establishment activities; and special enforcement/employment projects in conjunction with OWF work activities.

(E) The PCSA has the responsibility of administering children services activities for neglected, abused and dependent children. The PCSA is responsible for activities such as foster care and adoption assistance, group homes, child endangerment, independent living, Title IV-E foster care and adoption, Title IV-B federal child welfare subsidy, emergency services assistance, state child protective services, and Title XIX medicaid activities related to children in custody of the PCSA. Although the PCSA is not responsible for administration of the Title XX program, the PCSA may administer Title XX activities in accordance with the county's approved Title XX plan and through an agreement with the local CDJFS.

(F) The WDA has the responsibility of providing workforce development activities, as authorized by the Workforce Investment Act of 1998. The workforce development system is designed to meet the needs of employers, job seekers, and current workers in career advancement through increasing employment, job retention, earning, and occupational skill attainment.

(G) The following functions/programs are included in the state cost allocation plan as functions that may be supervised by the CDJFS. These acknowledged functions/programs may be added under the supervision of the CDJFS by the board of county commissioners. The board or CDJFS must notify ODJFS by resolution of intent preferably at the beginning of the quarter, but no less than thirty days prior to the transfer of the acknowledged function/program to the CDJFS. The notification of intent shall be submitted to the ODJFS fiscal supervisor. The fiscal supervisor must notify the ODJFS office of fiscal and monitoring services, and if applicable, the appropriate ODJFS program area.

(1) Workforce development agency as authorized by the Workforce Investment Act of 1998;

(2) Women, infants and children (WIC) program as authorized by the Ohio department of health;

(3) County operated nursing facility;

(4) Local area agency for aging as authorized by the Ohio department of aging. (This agency may include the passport program by being a passport provider.);

(5) Local emergency assistance (EA) program, authorized by the board of county commissioners, which primarily benefits recipients of ODJFS administered programs;

(6) County operated children's home; and

(7) County tuberculosis (TB) control department.

(H) The functions/programs listed in paragraph (G) of this rule may be placed under the supervision of the CDJFS director, income maintenance administrator, or social services administrator. These areas may not be supervised by the child support administrator or public children services administrator, if other than the social services administrator in combined agencies.

(I) The functions/programs listed in paragraph (G) of this rule are currently recognized under the supervision of the CDJFS for the purpose of reimbursement of allowable and reasonable costs. The costs of an ODJFS acknowledged function/program may appear in only one cost center. That is, in agreement with the administrative arrangement, costs may appear in only the income maintenance, social services, or ODJFS acknowledged function/program cost category.

(J) The board of county commissioners may add any job and family services function under the supervision of the CDJFS. To add a function/program other than those listed in paragraph (G) of this rule under the supervision of the CDJFS, the board of county commissioners must notify ODJFS by resolution of intent, three months prior to the transfer to the CDJFS. The notification of intent to transfer an additional function/program to the CDJFS shall be submitted to the ODJFS fiscal supervisor. The fiscal supervisor must notify the ODJFS office of fiscal and monitoring services, and, if applicable, the appropriate ODJFS program area.

Effective: 09/27/2012
Promulgated Under: 111.15
Statutory Authority: 5101.02
Rule Amplifies: 329.01 , 329.02 , 329.04 , 329.40
Prior Effective Dates: 7/28/96, 6/15/98, 1/31/04, 6/15/06, 10/10/11