(A) The Ohio department of job and family services (ODJFS ) issues two separate IM allocations to the county department of job and family services (CDJFS) to meet matching fund requirements; one allocation for administrative expenditures incurred in the administration of the disability financial assistance (DFA), food assistance (FA), and a separate allocation for medical assistance (MA) including the medicaid program and the state children's health insurance program (SCHIP). The ODJFS establishes a budget for the IM allocations for each CDJFS. The ODJFS enters each CDJFS's aggregate budget in the county finance information system (CFIS).
A CDJFS may request to move funding between the IM DFA/FA allocation and the IM MA allocation. The CDJFS shall use the JFS 02725 "Family Service Agency Budget Allocation Transfer Request" (rev. 4/2013) to request the transfer of funding. The request must be submitted to ODJFS no later than the last day of the liquidation period for a closing grant.
(B) The funding for the IM allocations consists of one hundred per cent state funds, and is in addition to the county mandated share required by section 5101.16 of the Revised Code and detailed in rule 5101:9-6-31 of the Administrative Code.
Federal medicaid administration (MA) funding, federal SCHIP and the federal FA administration funding is passed through to the CDJFS at the federal financial participation (FFP) rate of fifty per cent. The CDJFS may use the IM allocations as the nonfederal match for FA, SCHIP and MA expenditures. In the event that a CDJFS's IM allocations are exhausted prior to the end of the state fiscal year (SFY), the CDJFS shall be required to provide local nonfederal funds to be used as MA, SCHIP and FA match.
(C) ODJFS issues the IM allocations on a SFY basis, July first through June thirtieth. The CDJFS must liquidate expenditures incurred during the SFY no later than the end of the three-month liquidation period of July first through September thirtieth.
(D) ODJFS uses the following methodology to distribute available IM funds for both allocations.
(1) Thirty per cent is based on county population less than one hundred per cent of the federal poverty level utilizing the most recent calendar year (CY) data from the U.S. bureau of census.
(2) Thirty per cent is based on county population less than two hundred per cent of the federal poverty level utilizing the most recently available CY data from the U.S. bureau of census.
(3) Thirty per cent is based upon the county's "adjusted recipients." The number of adjusted recipients is equal to the total of the categories of non-public assistance FA recipients, DFA recipients and disability medical assistance (DMA) recipients, adult medicaid recipients, healthy start recipients, SCHIP recipients, TANF-related medicaid recipients, and TANF recipients.
(4) Five per cent is based upon the county's average unemployment rate as compared statewide in the same category, utilizing the most recently available report month.
(5) Five per cent is based upon the county's poverty rate. A county's poverty rate is identified as the percentage of the county's population living at or below the federal poverty level.
(E) Upon completion of the steps in paragraph (D) of this rule, the ODJFS utilizes a 0.30 per cent adjusting factor to increase or decrease the funding based upon the county difference to the statewide average per capita income.
(F) ODJFS caps the formula-calculated allocation amounts at a four per cent increase and decrease from the previous SFY. If a decrease or increase in the statewide amount results in counties' allocations fluctuating more than four per cent, ODJFS will not apply the formula, but will decrease or increase each county's previous SFY allocation by the percentage of change to the statewide amount.
(G) The CDJFS may code the following expenditures against this funding.
(1) DFA may be coded at one hundred per cent of the total expended amount;
(2) Nonfederal share of FA administration as contained in division 5101:4 of the Administrative Code may be coded at fifty per cent of the total expended amount including excess FA employment and training expenditures as detailed in rule 5101:9-6-09 of the Administrative Code;
(3) Nonfederal share of MA may be coded against the IM allocation at fifty per cent of the total expended amount. Nonfederal share of MA includes:
(a) Non-emergency transportation (NET) administration as contained in Chapter 5101:3-24 of the Administrative Code;
(b) Managed health care program (MHCP) as contained in Chapter 5101:3-26 of the Administrative Code;
(c) Supplemental security income (SSI) administration as contained in rule 5101:1-5-60 of the Administrative Code; and
(d) Pregnancy related services and transportation (PRST) administration as contained in rule 5101:3-4-10 of the Administrative Code;
(e) Healthchek administration as contained in rule 5101:3-14-01 of the Administrative Code;
(f) Mental health and developmental disabilities administration.
(4) Nonfederal share of SCHIP may be coded against the IM allocation at fifty per cent of the total expended amount.
(H) The CDJFS may provide all or a portion of its IM allocations to the child support enforcement agency (CSEA) for use in meeting matching fund requirements for the Title IV-D program or to reimburse the county for administrative expenditures incurred in the administration of the child support program.
(1) If the amount includes any portion of the IM MA allocation, a CDJFS must first submit a JFS 02725 to request a transfer of the IM MA amount to the IM DFA/FA allocation.
(2) The CDJFS will submit draw requests and report the transferred amount as expenditures using codes established in CFIS for this purpose.
(3) The CSEA will report receipt of the transferred amount using codes established in CFIS for this purpose.
(I) A CDJFS and CSEA shall report expenditures as described in rule 5101:9-7-29 of the Administrative Code.
(J) The definitions, requirements, and responsibilities contained in rule 5101:9-6-50 of the Administrative Code are applicable to this rule.
Promulgated Under: 111.15
Statutory Authority: 5101.02
Rule Amplifies: 5101.54 , 5111.01 , 5115.03
Prior Effective Dates: 6/2/79, 7/1/80, 8/24/81, 7/1/83, 1/7/85 (Emer), 9/29/85, 10/1/85 (Emer), 12/22/85, 1/2/86, 7/1/87, 9/11/87, 10/6/87 (Emer), 12/24/87, 1/26/88 (Emer), 4/28/88, 1/7/89, 11/23/91, 2/22/93, 8/30/97, 1/26/98, 7/2/02 (Emer), 9/28/02, 2/20/04, 2/5/06, 10/24/08, 7/20/09, 12/18/09, 1/9/11, 10/15/11