(A) The Ohio department of job and family services (ODJFS) issues allocations to select county departments of job and family services (CDJFS) for reimbursement of approved costs associated with out-of-state travel expenses outlined in paragraph (C) of this rule. This reimbursement allocation is one hundred per cent federal funds from the U.S. department of agriculture food and nutrition services (FNS) state exchange grant, catalog of federal domestic assistance (CFDA) number 10.561.
(B) ODJFS office of families and children (OFC) notifies all CDJFS identified as eligible for full or partial reimbursement. The CDJFS submits requests for reimbursement through the designated FNS steering committee member for approval or denial. The designated steering committee member submits approved estimates to FNS and FNS authorizes a state exchange grant for all approved amounts.
(C) After FNS approves the estimate and authorizes the funding, the CDJFS may submit the following expenditures for reimbursement:
(1) Out-of-state travel expenses for staff to attend any of the following:
(a) FNS regional conferences;
(b) Meetings in other regions to view innovative approaches to the supplemental nutrition assistance program (SNAP); and
(c) Regional training advisory committee (RTRAC) meetings and conferences;
(2) FNS "Big Ten Urban 14" meetings and conferences;
(3) FNS "Big Ten" steering committee and board meetings and conferences; and
(4) FNS "Big Ten" annual conference.
(D) The CDJFS shall submit documentation of eligible expenditures (i.e., copies of receipts, etc.) to ODJFS for approval. Once ODJFS approves the expenditures, the CDJFS may draw down funds from this allocation.
(E) The CDJFS must report expenditures on the JFS 02827 "Monthly Financial Statement" as described in rule 5101:9-7-29 of the Administrative Code.
(F) The definitions, requirements, and responsibilities contained in rule 5101:9-6-50 of the Administrative Code are applicable to this rule.