5101:9-6-12 Federal social services allocation.

(A) The federal social services allocation reimburses the county for the federal share of the costs of social services, administration, and training.

(B) This allocation consists of federal funds under Title XX of the Social Security Act, 88 Stat. 2337 (1974), 42 U.S.C. 1397 , as amended. The catalog of federal domestic assistance (CFDA) number for this allocation is 93.667.

(C) The grant availability and liquidation periods for this allocation will be communicated by the Ohio department of job and family services (ODJFS) through the county finance information system (CFIS). Funds must be expended by the grant availability period and reported no later than the end of the liquidation period. Expenditures in excess of the control amount may be the responsibility of the county.

(D) The following methodology is used to distribute federal Title XX funds for the social services group. All figures are based upon the most recently available U.S. bureau of census data.

(1) When the statewide allocation is the same as the preceding year, county allocation amounts are calculated by applying the formula listed in paragraph (D)(4) of this rule. Increases and decreases in each county's federal social service allocation are capped at four per cent of the preceding state fiscal year's (SFY's) allocation amount. Individual county increases of more than four per cent are proportionately distributed to counties experiencing more than a four per cent decrease.

(2) When the statewide allocation is increased from the statewide allocation in the preceding year, the net gain is distributed to the county department of job and family services (CDJFS) by applying the formula listed in paragraph (D)(4) of this rule.

(3) When there is more than a four per cent decrease in the statewide allocation amount, ODJFS does not apply the formula in paragraph (D)(4) of this rule, but decreases each CDJFS's preceding SFY allocation by the percentage of change to the statewide allocation amount.

(4) The formula is as follows:

(a) ODJFS distributes five per cent of the federal social services allocation to each CDJFS based on each county's population.

(b) Five per cent of the statewide allocation is distributed to the CDJFS based on each county's property tax wealth factors, as measured by the total of the most recent real estate, public utility, and tangible personal property tax values reported by the Ohio department of taxation and as inversely compared statewide.

(c) The remaining amount of the allocation is distributed to the CDJFS using the following methodology:

(i) Fifty per cent is based on the county's population at or below one hundred fifty per cent of the federal poverty level as compared statewide in the same category.

(ii) Twenty per cent is based on the county's population at or below eighteen years of age and at or below two hundred per cent of the federal poverty level as compared statewide in the corresponding categories.

(iii) Twenty per cent is based on the county's population at or over fifty-five years of age and at or below the two hundred per cent of the federal poverty level as compared statewide in the corresponding categories.

(iv) Ten per cent is based on the county's average unemployment rate as compared to the average unemployment rate for all eligible counties, utilizing figures from the ODJFS for the most recently available federal fiscal year (FFY).

(E) The following expenditures may be properly charged against this allocation and are contained in the "ODJFS Comprehensive Social Services Plan":

(1) Purchase of approved social services costs as detailed in the county social services plan/profile;

(2) Child care administration and direct delivery costs related to:

(a) Title XX child care;

(b) Protective child care;

(c) Special needs child care; and,

(d) Homeless child care;

(3) Social services operating expenditures in excess of the state operating allocation as detailed in rule 5101:9-6-10 of the Administrative Code.; and,

(4) Title XX eligible temporary assistance for needy families (TANF) or adult protective services (APS) expenditures, which are included in the county social services plan/profile, in excess of the TANF regular allocation or any approved APS allocation as detailed in rule 5101:9-6-08 of the Administrative Code.

(F) County agency expenditures must be reported on the JFS 02827 "Monthly Financial Statement" as contained in rule 5101:9-7-29 of the Administrative Code. Contract or vendor agreement purchased service expenditures must be liquidated and reported on the JFS 02827 as actual expenditures no later than three months after the last day of the SFY allocation period.

(G) Redistribution is pursuant to rule 5101:9-6-02 of the Administrative Code. The following steps are taken to recognize excess expenditures.

(1) The county agency will apply social services draws and expenditures in excess of the state operating allocation to this allocation.

(2) The county agency will apply Title XX TANF eligible APS expenditures, which are included in the county social services plan/profile, in excess of the TANF or any approved APS allocation to this allocation.

(3) Any excess expenditures remaining are the responsibility of the county agency.

(H) The definitions, requirements, and responsibilities contained in rule 5101:9-6-50 of the Administrative Code are applicable to this rule.

Effective: 04/09/2010
Promulgated Under: 111.15
Statutory Authority: 5101.02 , 5101.46
Rule Amplifies: 5101.46
Prior Effective Dates: 6/2/79, 9/6/79, 7/1/80, 10/1/81, 10/17/81, 7/9/82, 6/25/83, 10/5/83, 10/1/84 (Emer), 12/29/84, 7/25/86 (Emer), 10/3/86, 11/17/87 (Emer), 2/11/88, 11/23/91, 12/20/91, 2/17/97, 1/26/98, 3/2/98, 9/28/02, 2/20/04, 2/5/06, 8/8/08