5101:9-6-12.4 Child, family, and adult community and protective services allocation.

(A) The Ohio department of job and family services (ODJFS) issues the child, family, and adult community and protective services allocation to provide funding to the county department of job and family service agencies (CDJFS) to enhance the administration of family and social services duties. Each CDJFS shall use the funds in accordance with the written plan of cooperation between the board of county commissioners (BOCC), the CDJFS and the workforce development (WFD) agency as required in section 307.983 of the Revised Code.

(B) The child, family, and adult community and protective services allocation consists of one hundred per cent state funds issued for the state fiscal year (SFY), July first through June thirtieth. All expenditures incurred during the SFY must be liquidated no later than the end of the three-month liquidation period of July first to September thirtieth.

(C) ODJFS distributes five per cent of the child, family, and adult community and protective services appropriation to each CDJFS based on county population. ODJFS also distributes five per cent of the appropriation to each CDJFS based on each county's property tax wealth factors, as measured by the total of the most recent real estate, public utility, and tangible personal property tax values reported by the Ohio department of taxation and as inversely compared statewide.

(1) The remaining ninety per cent of the appropriated amount will be distributed as follows:

(a) Fifty per cent is based on the county's population at or below one hundred fifty per cent of the federal poverty level as compared statewide in the same category;

(b) Twenty per cent is based on the county's population at or below eighteen years of age and at or below two hundred per cent of the federal poverty level as compared statewide in the corresponding categories;

(c) Twenty per cent is based on the county's population at or over fifty-five years of age and at or below two hundred per cent of the federal poverty level as compared statewide in the corresponding categories; and,

(d) Ten per cent is based on the county's average unemployment rate as compared to the average unemployment rate for all eligible counties, utilizing figures from ODJFS for the most recently available federal fiscal year (FFY).

Population figures are based upon the most recently available United States bureau of census data.

(2) When there is more than a four per cent decrease in the statewide appropriation amount, ODJFS does not apply the formula in paragraphs (C) and (C)(1) of this rule, but decreases each CDJFS's preceding SFY allocation by the percentage of change to the statewide allocation amount.

(3) When the statewide appropriation is the same as the preceding year, county allocation amounts are calculated by applying the formula listed in paragraphs (C) and (C)(1) of this rule. Increases and decreases in each county's allocation are capped at four per cent of the preceding SFY's allocation amount. Individual county increases of more than four per cent are proportionately distributed to counties experiencing more than a four per cent decrease.

(4) When the statewide appropriation is increased from the statewide appropriation in the preceding year, the net gain is distributed to the CDJFS by applying the formula listed in paragraphs (C) and (C)(1) of this rule.

(D) The CDJFS shall utilize the child, family, and adult community and protective services allocation for any of the purposes listed in paragraphs (D)(1) to (D)(4) of this rule, or may use the funding as state or local match for costs associated with these purposes.

A combined CDJFS may use all or a portion of its allocation to support its child support enforcement agency (CSEA) or public children services agency (PCSA) activities. A CDJFS may also provide all or a portion of its allocation to a stand alone CSEA or, PCSA through an interagency agreement. County agencies shall use the funding to provide services for any of the purposes listed in paragraphs (D)(1) to (D)(4) of this rule, or use the funding as state or local match for costs associated with these purposes.

(1) To assist individuals to achieve or maintain self-sufficiency, including by reducing or preventing dependency among individuals with family income not exceeding two hundred per cent of the federal poverty guidelines;

(2) To provide outreach and referral services regarding home and community-based services to individuals at risk of placement in a group home or institution, regardless of the individual's family income and without need for a written application;

(3) To provide outreach, referral, application assistance, and other services to assist individuals to receive assistance, benefits, or services under medicaid; Title IV-A programs, as defined in section 5101.80 of the Revised Code; food assistance issued under the supplemental nutrition assistance program (SNAP); and other public assistance (PA) programs; and

(4) To provide protective services to a child or adult as part of a response to a report of abuse, neglect, or exploitation without regard to income or need for a written application.

(E) ODJFS will establish the allocation as the community and protective services allocation and separate financial sub codes for each program in the county finance information system (CFIS). To utilize the funding, a CDJFS will submit draw requests and report expenditures for this allocation using CFIS codes established for this purpose. County family services agencies shall report expenditures on the quarterly financial reports as contained in rule 5101:9-7-29 of the Administrative Code as follows:

(1) The CDJFS shall report expenditures on the JFS 02827 " Public Assistance Quarterly Financial Statement";

(2) The CSEA shall report expenditures on the JFS 02750 "Child Support Quarterly Financial Statement"; and

(3) The PCSA shall report expenditures on the JFS 02820 "Children Services Quarterly Financial Statement."

(F) As outlined in Section 309.50.20 of Amended Substitute House Bill 153 of the 129th General Assembly, a CDJFS may also elect to transfer all or a portion of its community and protective services allocation to the county's family and children first council via transfer to a flexible funding pool, using the codes established by ODJFS for this purpose.

(G) ODJFS will reconcile the child, family, and adult community and protective services allocation with grants listed in paragraph (D) of this rule for quarterly cash on hand reports and quarterly and annual reconciliation reports.

(H) This allocation is based on appropriations by the Ohio general assembly.

(I) The definitions, requirements, and responsibilities contained in rule 5101:9-6-50 of the Administrative Code are applicable to this rule.

Effective: 10/01/2011
Promulgated Under: 111.15
Statutory Authority: 5101.46
Rule Amplifies: 5101.46
Prior Effective Dates: 9/27/09, 6/18/10