(A) The Ohio department of job and family services (ODJFS) issues the SCPA to meet expenses of the children services program, including costs for the care of a child who resides with a caretaker relative and other services a public children services agency (PCSA) considers necessary to protect children from abuse, neglect, or dependency.
(B) This allocation consists of state funds including the funding formerly known as the "Fiesel" allocation. The PCSA shall deposit this allocation in the county's children services fund.
(C) ODJFS issues the SCPA for associated staff costs, goods or services performed for the state fiscal year (SFY), July first through June thirtieth. All expenditures incurred during the SFY must be liquidated no later than the end of the three-month liquidation period of July first through September thirtieth. The PCSA shall return funds that are not fully liquidated by September thirtieth to ODJFS during the allocation's grant reconciliation period.
(1) If the amount of available funds is equal to the amount appropriated for the immediately preceding fiscal year, each county shall receive an amount equal to the amount it received in the immediately preceding fiscal year exclusive of any releases from or additions to the allocation or any sanctions.
(2) If the amount of available funds is less than the amount initially appropriated for the immediately preceding fiscal year, each county shall receive an amount equal to the percentage of funding it received in the immediately preceding fiscal year, exclusive of any releases from or additions to the allocation or any sanctions.
(3) If the amount of available funds is more than the amount initially appropriated for the immediately preceding fiscal year, each county shall receive an amount equal to the amount it received in the preceding year as a base allocation. ODJFS will allocate the amount exceeding the amount initially appropriated in the immediately preceding fiscal year as follows:
(a) Twelve per cent is divided equally among all counties.
(b) Forty-eight per cent is distributed based on the total number of county residents under the age of eighteen as compared to the total statewide residents under the age of eighteen for the most recent calendar year available.
(c) Forty per cent is distributed based on the number of county residents with incomes under the federal poverty level as compared to the statewide total of residents with incomes under the federal poverty level .
(E) ODJFS sends an advance of this allocation to the PCSA within thirty days after the beginning of each calendar year quarter.
(F) SCPA incentive fund
This incentive is not considered "available funds" under paragraph (D) of this rule or section 5101.14 of the Revised Code. County agencies will be able to earn incentive funds by achieving established benchmarks for visitation with children and visitation with parents during the second and third quarters of SFY 2016.
(G) ODJFS utilizes the following methodology to distribute available incentive funds for this allocation:
(1) ODJFS determines the quarterly ratings from SACWIS data and calculates ratings on the first day of the second month following the quarter end.
(2) ODJFS provides monthly and quarterly reports that list each county's rating during the quarter and at the quarter's end.
(3) County agencies receiving a ninety per cent or higher rating in both categories listed in paragraph (F) of this rule receive a hundred per cent of the calculated incentive amount.
(4) ODJFS awards any balance in the SCPA fund in the fourth quarter to agencies that demonstrate the greatest improvement.
(H) The PCSA may charge allowable expenditures against this allocation as follows:
(2) A PCSA may claim reimbursement of administrative costs and/or cover state or local match requirements through the social services random moment sample (SSRMS) reconciliation/certification of funds process; or,
(3) A PCSA may also elect to transfer all or a portion of its SCPA to the county's family and children first council via transfer to a flexible funding pool, using codes established by ODJFS .
Five Year Review (FYR) Dates: 10/15/2015 and 12/31/2020
Promulgated Under: 111.15
Statutory Authority: 5101.14
Rule Amplifies: 5101.14
Prior Effective Dates: 6/2/79, 7/1/80, 7/1/83, 11/20/83, 11/1/85 (Emer), 1/21/86 (Emer), 4/1/86, 8/19/90, 11/23/91, 4/8/96, 7/1/96, 4/14/97, 9/28/02, 4/22/04, 2/5/06, 11/11/10, 12/1/11