5101:9-6-21 PCSA accreditation subsidies.

(A) Within available funds, ODJFS will offer subsidies to PCSAs to seek or maintain accreditation from the council on accreditation (COA). The purpose of such subsidies is to partially offset the costs incurred to secure or maintain accreditation.

(B) This subsidy will be awarded to a PCSA that is accredited, becomes accredited, or that joins an ODJFS sponsored accreditation class of other PCSAs seeking initial accreditation. For a PSCA that is already accredited, the subsidy will be awarded to the PCSA immediately, and will continue to be awarded in each subsequent state fiscal year thereafter, provided the PCSA maintains such accreditation. For a PCSA that becomes accredited after the effective date of this rule, the subsidy will be awarded to the PCSA in the state fiscal year (SFY) in which the PCSA receives accreditation, and will continue to be awarded to the PCSA in each subsequent state fiscal year thereafter, provided the PCSA maintains such accreditation. For a PCSA that seeks initial accreditation, the subsidy will be awarded to the PCSA in the state fiscal year in which the PCSA joins an ODJFS sponsored accreditation class, and will continue to be awarded to an PCSA in each of the next two state fiscal years thereafter. The receipt of any further subsidy thereafter, is contingent on the PCSA obtaining accreditation, and such subsidy will be governed by the procedures for the same as noted above.

(C) Accreditation subsidies will be awarded in the form of a supplemental increase to a PCSAs state child protection allocation (SCPA). Accreditation subsidies can be used for any purpose or cost otherwise allowable for the SCPA. The full amount of the accreditation subsidy will be included in one of the SCPA quarterly advances made to the PCSA. For accounting purposes at ODJFS, funds related to the accreditation subsidy will be considered the first funds spent against all costs claimed to the SCPA by the PCSA.

(D) In the event a PCSA removes itself from an accreditation class, does not obtain accreditation within four years of joining an accreditation class, fails to secure renewal of its existing accreditation, or has its existing accreditation revoked or otherwise terminated, the PCSAs accreditation subsidy will be terminated for the state fiscal year in which such an event transpires, and ODJFS will further impose a penalty equal to fifty per cent of the prior fiscal year's subsidy. Penalties and terminated subsidies will be recovered from the PCSA in the form of a reduction in the PCSAs current SCPA.

(E) In the event funds are not available to fully finance all of the accreditation subsidies awarded under this rule, ODJFS will give priority to funding accreditation subsidies for PCSAs seeking accreditation. In the event funds are not available to fully finance the accreditation subsidies for PCSAs seeking accreditation, ODJFS will not provide any accreditation subsidies.

(F) Accreditation subsidies awarded under this rule will be in addition to such other in-kind supports and services ODJFS may provide to assist PCSAs in obtaining and maintaining accreditation.

(G) ODJFS will determine the subsidy levels provided under this rule as follows:

(1) If the PCSA's total child welfare costs were less than four million dollars, the subsidy is nine thousand five hundred dollars;

(2) If the PCSA's total child welfare costs are four million dollars or more but less than twenty million dollars, the subsidy is twelve thousand five hundred dollars;

(3) If the PCSA's total child welfare costs were twenty million dollars or more but less than fifty-five million dollars, the subsidy is thirty-three thousand dollars; and

(4) If the PCSA's total child welfare costs were fifty-five million dollars or more, the subsidy is sixty thousand dollars.

(H) In the state fiscal year immediately preceding the state fiscal year in which a subsidy is to be awarded, the COA shall determine the child welfare expenditures to be used to establish the subsidy level for the purposes of determining the subsidy per the operation of paragraph (G) of this rule. such expenditure data will be sourced from the central office reporting (CORe) system.

(I) To the extent that funds are available, subsidies will be paid under this rule per the accreditation status of a PCSA beginning with the close of SFY 2004, and then each SFY thereafter.

Effective: 12/20/2009
Promulgated Under: 111.15
Statutory Authority: Amended Substitute HB 215 section 67.07
Rule Amplifies: 5101.14
Prior Effective Dates: 10/25/04