This rule describes the funding of the CSEA and the Title IV-D program administered by the Ohio department of job and family services (ODJFS).
Subject to the availability of federal funds and appropriations made by the Ohio general assembly, ODJFS will make state and federal funds available to the CSEA for allowable child support operating expenses.
(B) Administrative fund.
In accordance with rule 5101:9-6-83 of the Administrative Code, each CSEA has an administrative fund for the operation of a child support enforcement program. The CSEA deposits all child support funding into the child support administrative fund in accordance with 2 C.F.R. 200 (12/2014), 45 C.F.R. 75 (12/2014), and 45 C.F.R. 304 (12/1996).
The CSEA may use the following types of funding for Title IV-D expenditures:
(1) Federal Title IV-D.
ODJFS issues funding for federal Title IV-D allowable costs at sixty-six per cent federal financial participation (FFP) rate as described in rule 5101:12-1-50 of the Administrative Code. FFP reimbursement is available for reasonable and necessary CSEA expenditures for Title IV-D services and activities properly attributable to the operation of the support enforcement program. The catalog of federal domestic assistance (CFDA), as in effect on the effective date of this rule, number for this funding source is 93.563.
(2) Federal child support incentives.
ODJFS issues Ohio's federal incentive payments to the CSEA as described in rule 5101:9-6-30 of the Administrative Code. The CFDA number for these payments is 93.563.
The CSEA must use state and local funds for the thirty-four per cent nonfederal share of eligible costs; the difference between the percentage of FFP and one hundred per cent. The CSEA may use any of the following as the nonfederal share:
(d) Incentives earned on medical support payments.
(e) Funds appropriated by the county commissioners from the county general fund.
(f) The following revenues received from non Title IV-D case activity:
(i) Processing charges received from non income withholding collections on non Title IV-D cases;
(ii) Interest; and
(iii) Copying charges.
(g) Public funds, other than those derived from private resources, under the following conditions:
(i) The funds must be appropriated directly to the CSEA;
(ii) The funds are from another public agency and are treated as follows:
(a) Transferred to the CSEA and are under the CSEA's administrative control; or
(b)Certified by the contributing public agency as representing expenditures under the ODJFS Title IV-D state plan, subject to the limitations of this rule.
(iii) The funds are not federal funds, unless authorized by federal law to be used to match other funds; or
(iv) The funds are not used to match other federal funds.
(4) Program income.
The CSEA shall use revenues resulting from Title IV-D case activity for the operation of the child support program. Details regarding Title IV-D program income are available in rule 5101:12-1-53 of the Administrative Code.
(a) The CSEA deducts Title IV-D program income revenue from expenditures reported for federal reimbursement.
(b) The CSEA shall not use Title IV-D program income as any portion of the nonfederal share of program funding.
(5) Non-allowable or non-reimbursable costs are not eligible for federal or state financial participation. These costs must be met through one hundred per cent local funds.
(D) Draws and reporting.
The CSEA may access federal funds and its state allocation via cash draws through the county finance information system (CFIS).
(1) The CSEA shall determine the source of the state or local match and draw the funding accordingly.
(a) If the CSEA is using state funds for the match, the CSEA may draw the federal portion of sixty-six per cent and the state portion of thirty-four per cent of the total expenditures.
(i) State funding available is limited to the state fiscal year (SFY) allocation for the CSEA.
(ii) The SFY is July first through June thirtieth.
(b) If the CSEA is using local funds for the match, the CSEA shall only draw the federal portion of sixty-six per cent.
(2) The CSEA shall report expenditures as described in rule 5101:9-7-29 of the Administrative Code. The CSEA shall claim administrative costs through the random moment sample (RMS) process as described in rule 5101:9-7-23 of the Administrative Code.
Five Year Review (FYR) Dates: 07/01/2020
Promulgated Under: 119.03
Statutory Authority: 3125.25
Rule Amplifies: 307.981, 3125.03, 3125.19, 3125.21, 3125.25
Prior Effective Dates: 6/1/10