(A) The adult parole authority shall make staff available to meet with the victim, the victim's representative, or one or more members of the victim's immediate family as defined in section 2967.12 of the Revised Code to discuss the potential release of an inmate scheduled for a release consideration hearing. Victim conferences shall be held within a reasonable period of time preceding the release consideration decision. Victim conferences shall be scheduled at the request of the victim, the victim's representative, or a member of the victim's immediate family.
(B) Each victim conference shall be up to one hour in duration and shall be conducted by a person or persons identified by the parole board chair or the chair's designee. Victim conferences shall be conducted in person, except that a victim conference may be conducted by telephone if requested by the victim, victim's representative, or member of the victim's immediate family.
(C) A victim conference that is attended in-person may be attended by up to three individuals, not including adult parole authority staff. The number of attendees may exceed three individuals if prior approval is given by the parole board chair or the chair's designee. If the number of individuals seeking to attend a victim conference exceeds the number of individuals authorized to attend a single victim conference, the adult parole authority shall, upon request, schedule one or more additional victim conferences if the release consideration hearing that is the subject of the conference pertains to an aggravated murder; murder; an offense of violence as defined in section 2901.01 of the Revised Code of the first, second, or third degree; or any other offense for which a sentence of life imprisonment was imposed.
(D) During a victim conference, the victim, the victim's representative, or a member of the victim's immediate family may provide any information that the attendee considers relevant. An attendee may supplement any information that the attendee provides orally during the conference with information provided through various media, including, but not limited to, written correspondence, photographs, video tapes, or audio tapes.