5120:1-3-06 Administration.

(A) The public or private entity operating a licensed agency shall be a legal entity or a part of a legal entity according to the provisions of Chapter 1702. of the Revised Code. The agency shall have a copy of the following items:

(1) Articles of incorporation or constitution;

(2) By-laws;

(3) Federal tax identification number;

(4) Federal tax exemption number, and;

(5) A current list of the board of directors, their occupations and addresses.

(B) The licensed agency and its programs shall be managed by an executive officer or director who shall implement the policies and procedures established by the licensed agency’s governing authority. The executive officer or director shall control, manage, operate, and have general charge of the agency and program and shall maintain custody of its property, files and records.

(C) The licensed agency shall have a policy and procedure/operations manual which is accessible to all employees and volunteers, is reviewed annually and updated when necessary by the agency’s governing authority. The policy and procedures/operations manual shall include a description of the agency’s purpose, program, services offered and approved methods of implementation. The policy and procedure/operations manual shall also include an organizational chart that groups similar functions, services and activities in administrative subunits. Employees shall participate in the formulation of policies, procedures and programs.

(D) The licensed agency shall implement a policy which ensures that there will be no political use or abuse of offenders and that conforms to governmental statutes and regulations relating to campaigning, lobbying, and political practices.

(E) The licensed agency shall clarify its relationship to all funding and regulatory agencies and document its relationship through written contracts or mutual letters of agreement.

(F) The licensed agency shall prepare an annual report of its activities to include both fiscal and programatic statistical information and activities. The agency shall make the annual report available to appropriate persons, the licensing agency, and upon request, to the public.

(G) The licensed agency administrator or designee shall conduct monthly meetings with supervisors and staff.

(H) The licensed agency shall establish measurable goals and objectives that are reviewed at least annually and updated as needed. There shall be an internal system for assessing achievement of goals and objectives and implementing changes in response to the assessment results.

(I) The licensed agency shall monitor its operations through an internal quality assurance inspection. At a minimum, a semi-annual review shall be conducted by administrative or designated staff. The inspection shall include a review of compliance with licensing standards.

(J) The licensed agency shall display, in each unit, the original licensing certificate awarded by the department of rehabilitation and correction.

R.C. 119.032 review dates: 01/12/2006 and 01/12/2011

Promulgated Under: 119.03

Statutory Authority: 2967.14, 2967.26

Rule Amplifies: 2967.14, 2967.26

Prior Effective Dates: 4/1/82, 4/17/93, 7/1/2002