5120:1-3-11 Program.

(A) The licensed agency shall objectively assess, identify and document the risks and needs of each offender, specifying the type of programming needed. The licensed agency shall then provide, or make referrals as appropriate for the following services:

(1) Assistance with housing upon program completion;

(2) Assistance with clothing;

(3) Food service (where applicable);

(4) Emergency financial assistance;

(5) Individual counseling;

(6) Assistance with transportation;

(7) Medical and dental services;

(8) Mental health service;

(9) Vocational evaluation, counseling and training;

(10) Employment counseling and placement;

(11) Education, counseling, and placement;

(12) Group counseling;

(13) Chemical dependency services; and

(14) Structured leisure time activities.

(B) The licensed facility shall have provisions for quality assurance practices to include, but not be limited to, systematic and periodic review of offender services and needs.

(C) Licensed agency staff shall us community resources, either through referrals for service or by contractural agreement, to provide offenders with the services to meet their program needs. The licensed agency shall maintain and periodically update a directory of functioning community agencies, or utilize a directory that is maintained and updated by another agency.

(D) The licensed agency shall implement a written policy ensuring uniform application of disciplinary procedures which shall include the following:

(1) Anyone who becomes violent or allegedly violates the law will be subject to arrest by the supervising authority and/or removal from the program.

(2) The following violations may be cause for removal from the program or will be subject to appropriate penalties as decided by agency staff and the supervising authority.

(a) Being under the influence of alcohol or drugs.

(b) Testing positive for alcohol or drugs.

(d) Verbal threats or physical acts of violence directed toward offenders or staff.

(e) Absent without authorization.

(f) Malicious destruction of property.

(g) Persistent and repetitive rule violations.

(h) Failure to participate in the program as directed.

(3) All other violations will be subject to sanctions and/or consequences as established by the agency and documented in the offender’s file.

(4) Criminal violations will be reported to the law enforcement authorities and the supervising authority as soon as they become known.

(5) Serious violation of agency rules will be reported within one business day of discovery to the supervising authority.

(6) Paragraph (C) of this rule shall be conspicuously posted in the facility.

(E) Licensed agency staff shall design and complete a personalized program plan for an offender within fourteen days of admission. The plans shall include:

(1) Measurable criteria of expected behavior and accomplishments:

(2) A time schedule for achieving specific goals;

(3) Scheduled progress reviews, and;

(4) Documented with staff and offender signatures.

(F) Offender progress in the program shall be measured through objective assessment at least every two weeks, either through staff meetings or by individual staff; the outcome of each review shall be documented. The supervising authority and/or court shall receive at least monthly progress reports.

(G) The licensed agency shall establish a staffing pattern which ensures that appropriate personnel are on duty during the times when most of the offenders are available to use facility resources. There shall be at least one trained staff person on facility premises twenty-four hours a day who is awake, alert and readily available and responsive to offender needs. This includes implementing all controls and completing all documentation required by the licensing agency.

(H) The licensed agency shall implement policies and procedures for offender grievances, which shall include provisions for:

(1) Offender notification of grievance process;

(2) Method of obtaining forms to file the grievance;

(3) Retention of all grievances and;

(4) Time guidelines for processing grievances.

(I) The licensed agency shall have provisions to conduct exit interviews, when possible, for offenders including those returning to the community, or to institutions. Exit interviews shall be recorded on the forms established by the agency.

(J) Recreation and liesure time activities shall be available to meet the needs of offenders.

(K) The licensed agency shall implement policies and procedures to account for the whereabouts of the offenders at all times. Offenders shall sign an itinerary sheet including the time leaving or entering the facility, their destination, address of destination, telephone number, offender’s and staff’s initials after the offender returns or leaves the facility and date.

(L) Transitional control offenders placed in the licensed agency, shall remain in the facility unless working at approved employment or participating in other activities approved by the department and the court.

(M) The licensed agency providing services for offenders shall:

(1) Provide structural and staff control for all facility entrances and exits, and;

(2) Comply with court stipulated conditions and the supervising authority rules and guidelines.

(N) Licensed agencies that provide programs and services to intermediate transitional detention (ITD)/intensive program prison (IPP) offenders shall follow “ITD/IPP Program Guidelines” and implement policies and procedures which comply with rules 5120-11-0 to 5120-11-22 of the Administrative Code.

(O) The licensed agency shall provide offenders reasonable access to public transportation, or other means of transportation shall be made available for program related activities.

(P) All offenders shall have the opportunity to practice their religion.

R.C. 119.032 review dates: 01/12/2006 and 01/12/2011

Promulgated Under: 119.03

Statutory Authority: 2967.14, 2967.26

Rule Amplifies: 5120.031

Prior Effective Dates: 4/1/82, 9/4/84, 5/1/89, 7/1/2002