5120:1-5-08 Standards for general program operations.

(A) This rule establishes the minimum standards that all local community correction act programs funded by the department of rehabilitation and correction shall meet.

(B) Employees of the department's bureau of community sanctions shall audit each community corrections act program by the following general standards:

(1) The program director(s) shall have a minimum of a bachelor's degree in a criminal justice or social science field or a minimum of five years full-time experience working with offenders.

(2) At least seventy-five percent of staff providing case management or programming to offenders shall have an associates degree or higher.

(3) All services provided must be administered by staff with board certification or licensure when required.

(4) All full-time staff who have direct contact with offenders shall receive a minimum of twenty four hours of training annually relevant to changing offender behavior. Training hours for part-time staff shall be on a prorated basis. the program director or training administrator shall approve appropriate staff training and shall ensure training hours are completed.

(5) Job performance for program directors and all staff shall be reviewed annually. In addition to formal written annual evaluation(s), supervisors shall monitor, guide and assist staff to ensure effective delivery of services.

(6) Programs shall have a written code of ethics, which is communicated to staff. violations of the code of ethics shall be addressed according to agency policy.

(7) Programs shall develop and implement written agency policies and procedures. Policies shall be reviewed annually by the executive director or designee and changes approved by governing entity.

(8) The program director shall have input in the development and review of program policies and procedures.

(9) Programs shall develop written polices and procedures requiring the retention and disposal of all grant purchased equipment and corresponding inventory list according to grant guidelines.

(10) Programs shall correct all fiscal findings and provide documentation of the corrective action to the bureau of community sanctions.

(11) Programs shall enter intake, termination and reassessment data into the department's management information system within fourteen calendar days unless the bureau of community sanctions grants a written waiver.

(12) Department management information system data will be accurate when compared to case file information.

(13) Programs shall conduct case record audits to ensure that records are current, complete and accurate.

(14) Programs shall retain all offender records for a minimum of five years from the date of offender termination from the program.

(15) Residential programs shall have an annual fire inspection and a valid food service license.

(16) Residential programs shall achieve and maintain ACA accreditation. ACA reports and compliance letters shall be submitted to the bureau of community sanctions annually.

(17) Program or supervision design shall be evidence-based.

(18) The program director shall be involved in the development, enhancement and implementation of the internal program curriculum or program operations.

(19) Program staff shall have the opportunity to provide input into modification of the program.

(20) Offenders shall have the opportunity to provide input into the overall program.

(21) Agencies shall monitor program implementation and program integrity.

(22) The program director or designee shall monitor contractual program services provided by external entities. All funded service contracts are to be performance-based. a quality assurance process shall be in place to ensure contractual services meet the program and offender needs.

(23) The program director shall monitor the utilization of external referrals. A quality assurance process shall be in place to ensure services meet the program and offender needs.

(24) Programs shall make positive contributions to the community.

(25) Programs are supported and valued by the criminal justice system.

(26) Programs shall define the process for referrals, and acceptance, rejection and termination criteria.

(27) All programs designed to reduce offender risk and needs shall administer a validated and reliable risk and needs instrument upon intake.

(28) All programs designed to reduce offender risk and needs shall ensure services are individualized and address criminogenic targets, based on the results of a validated and reliable risk and needs instrument. Offenders shall have input into the development of their program.

(29) Prior to the offender's successful program termination an aftercare plan shall be developed with and provided to the offender, containing recommendations for appropriate linkages.

(30) The program director shall have input in the hiring of program staff.

(31) The program director shall be engaged and involved in the delivery of direct services to offenders.

Replaces: 5120:1-5-08

R.C. 119.032 review dates: 01/04/2012 and 01/04/2017
Promulgated Under: 119.03
Statutory Authority: 5120.01 , 5149.31
Rule Amplifies: 5149.31 , 5149.36
Prior Effective Dates: 3/25/00, 7/1/02, 4/8/07