5120:1-5-09 Specific standards for program operations.

(A) This rule establishes the minimum specific standards that local community correction act programs funded through the department of rehabilitation and correction shall meet.

(B) Employees of the departments bureau of community sanctions shall audit each community corrections act program on the following specific program standards for which they are funded.

(C) The local corrections planning board shall meet at least semi-annually in order to facilitate communication, establish policy, explore programs, ensure conformity to legal and fiscal requirements, and implement community offender programs.

(D) Active CCA program case records shall be readily accessible. All programs shall maintain records of the offender's progress in the case files. Supervision contacts shall be documented in offender case files.

(E) Each offender admitted to a CCA program will have a case file that will include at a minimum, the following signed and dated rules of participation explained and discussed with offenders, signed agreement relating to supervision plan and program requirements, and evidence that the plan has been reviewed according to program requirements.

(F) The community correction act program director or designee shall be responsible for fiscal oversight; including monitoring and reviewing the expenditures of budgeted funds quarterly and tracking of grant expenditures.

(G) All programs shall establish and implement written fiscal policies and procedures adopted by the governing authority, including, at a minimum, the following: internal controls, petty cash, bonding, and signature control on checks, offender funds, and employee expense reimbursements.

(H) All CCA fiscal records shall be readily accessible and provide verification of grant expenditures.

(I) There shall be a journal entry or other approved court documentation for all commitments to the program.

(J) All programs shall establish and implement policies and procedures in response to offender program violations.

(K) Community service programs shall maintain program progress reports that shall include: type of work performed, community service hours worked and hours yet to be completed.

(L) Pre-trial release programs shall establish and implement written policies and procedures that govern the program's process to make bond recommendations to the court when appropriate.

(M) Domestic violence programs shall provide written guidelines to victims describing the program.

(N) All programs that contract for residential services will ensure that the facility is appropriately licensed and certified.

(O) Work release programs shall establish and implement policies and procedures to verify and offender's employment and a record of progress in the program. program reports shall include: work schedules, record of total gross earnings, and case notes.

(P) The electronic monitoring/house arrest programs shall ensure that there is a back-up plan in the event of equipment failure.

(Q) Intensive supervision probation programs for felony offenders shall be subject to paragraphs (B) to (E) of rule 5120:1-5-06 of the Administrative Code.

Effective: 06/04/2012
R.C. 119.032 review dates: 01/04/2012 and 01/04/2017
Promulgated Under: 119.03
Statutory Authority: 5120.01, 5149.31
Rule Amplifies: 5149.31
Prior Effective Dates: 3/25/00, 7/1/02, 4/8/07