Chapter 5120:1-8 Full Service Jails

5120:1-8-01 Reception and release.

(A) Each full-service jail, as defined in rule 5120:1-7-02(A)(1) of the Administrative Code, shall adhere to following standards regarding the reception and release of prisoners. Each full-service jail shall implement policies and procedures, and produce documentation that evidences compliance with the following standards:

(1) All prisoners are legally committed to the jail.

(2) The arresting, transporting or committing officer is identified by name and department.

(3) A booking and identification record shall be made of every commitment that includes the following information:

(a) Time and date of commitment;

(b) Name and alias;

(c) Official charge or charges;

(d) Authority for commitment;

(e) Date of birth of prisoner;

(f) Sex and race of prisoner;

(g) Height and weight of prisoner;

(h) Marital status of prisoner;

(i) Home address and telephone number of prisoner;

(j) Spouse, next of kin, or person to notify in case of an emergency;

(k) Social security number;

(l) Identifying characteristics (scars, or marks.)

(4) Prisoners shall be identified by photograph and/or identification bracelet during reception.

(5) Arrested persons shall be provided access to telephones.

(6) A preliminary health screening shall be completed by health-trained personnel on all prisoners upon reception and prior to being placed in general population.

(7) Prisoners with signs of untreated injury shall not be admitted prior to examination and/or treatment by qualified health care personnel.

(8) Unconscious prisoners shall not be admitted without the written approval of a physician.

(9) Prisoners shall be searched and all unauthorized items shall be confiscated. Confiscated items shall be listed in an inventory by objective description and secured.

(a) Money or any form of money shall be confiscated, counted in the prisoner's presence and secured.

(b) The prisoner's signature shall be affixed to the completed inventory. If the signature can not be obtained, the inventory shall be witnessed by another staff person.

(c) For a minimum security jail, as defined by rule 5120:1-7-02(A)(4) of the Administrative Code, if prisoners are permitted to possess money, the jail shall implement policies and procedures that limit the amount of money possessed and shall include provisions that prevent prisoner gambling, theft and extortion.

(10) The jail shall develop and implement policies and procedures governing strip searches and body cavity searches during reception in consultation with the county prosecutor, city attorney or law director consistent with section 2933.32 of the Revised Code.

(11) Prisoners who are to be integrated with the general population and/or whose clothing is soiled or infested shall receive a shower and clean uniform clothing. In a minimum security jail, if prisoners are permitted to wear personal clothing, the jail shall implement a policy and procedure that limits the amount and type of personal clothing a prisoner may possess while in the facility.

(12) Prisoners confined for more than eight hours shall be:

(a) Assigned a bed;

(b) Provided with a mattress, blanket, bed linens and towels;

(c) Provided with articles to maintain personal hygiene (toothbrush, toothpaste, feminine hygiene items and soap.)

(13) The jail shall develop, implement, maintain, and update as necessary a set of generally applicable prisoner rules. The rules shall be accessible to all prisoners and shall provide information regarding confinement including sleeping hours, meals, mail, work assignments, telephone access, visitation, correspondence, medical care, hygiene, laundry, recreation, programs, rules of conduct, disciplinary procedures and grievance procedures. A staff member or translator shall assist the prisoner in understanding the prisoner rules if there is a literacy or language problem. The jail shall maintain signed acknowledgements from each prisoner admitted that the rules were received by, and/or explained to them.

(14) During reception, male and female prisoners shall not be placed in the same cell or unsupervised areas together.

(15) Processing and reception of juvenile prisoners shall be consistent with sections 2151.311 and 2151.312 of the Revised Code.

(16) Prisoners identification and release documentation shall be verified.

(17) Upon a prisoner's release to another agency, the jail shall document the following information:.

(a) The identity of the receiving officer and the agency;

(b) The time and date of the release;

(c) The authority for the release

(18) Upon a prisoner's release or transfer, the jail shall obtain a receipt for all property returned at the time of release or transfer from the prisoner, or the receiving officer, as appropriate.

R.C. 119.032 review dates: 01/10/2013 and 01/08/2018
Promulgated Under: 111.15
Statutory Authority: 5120.01 , 5120.10
Rule Amplifies: 5120.10
Prior Effective Dates: 6/2/86, 1/2/81, 9/21/98, 1/1/2003

5120:1-8-02 Classification.

(A) Each full service jail shall have a written prisoner classification system that specifies the criteria and procedures for determining and changing the classification of prisoners to determine the level of custody required, special needs, housing assignment and participation in programming. Each minimum security jail, as defined in rule 5120:1-7-02(A)(4) of the Administrative Code, shall have a written prisoner classification system that limits prisoners housed in the facility to those sentenced or transferred by order of a judge for a traffic offense, misdemeanor or felony of the fourth or fifth degree that are not offenses of violence as defined in section 2901.01(A)(9) of the Revised Code. The classification system shall include the evaluation of each prisoner to determine whether the prisoner is suitable to be housed in the minimum security facility. Determination to transfer a prisoner from the minimum security jail shall be made by the jail administrator or designee based on the best interests of the prisoner, staff and/or the safe, secure operation of the jail.

(B) Each full service jail shall have written policies and procedures, and practices which evidence, compliance with the following standards:

(1) Male and female prisoners are housed separately by sight, touch and out of range of normal conversation.

(2) Violent and non-violent prisoners are not placed in the same cell or unsupervised areas together.

(3) Male and female prisoners are supervised if placed together for purposes of programming, transportation or other similar activities.

(4) Juvenile and adult prisoners are separated in a manner consistent with section 2151.312 of the Revised Code.

(5) Jails using prisoner workers shall evaluate and select workers based on established criteria.

(6) Prisoners participating in work or educational release programs shall be housed separately from the general population.

(C) Juveniles shall not be held in a minimum security jail.

R.C. 119.032 review dates: 01/10/2013 and 01/08/2018
Promulgated Under: 111.15
Statutory Authority: 5120.01 , 5120.10
Rule Amplifies: 5120.10
Prior Effective Dates: 7/1/94, 6/2/86, 1/2/81, 9/10/98, 1/1/2003

5120:1-8-03 Security.

(A) Each full service jail shall maintain the following minimum standards in regard to security of the facility.

(1) An established security perimeter. In a minimum security jail, there shall be a defined, controlled security perimeter.

(2) A secure booking and release area.

(3) Temporary weapons storage lockers or other secure storage at each point of entrance to the jail's security perimeter.

(4) If installed, closed circuit televisions that are operational and preclude the monitoring of shower, toilet and clothing exchange areas.

(5) A two-way communications system between central control, staffed posts and prisoner occupied areas.

(6) Equipment necessary to maintain utilities, communications, security and fire protection in an emergency. Documentation supports that such equipment is tested quarterly and repaired or replaced as needed.

(B) Each full service jail shall have written policies and procedures, and practices which evidence, that the following minimum standards are maintained.

(1) In regard to jail security control equipment and devices:

(a) The jail administrator or designee authorizes the types, use, implementation or installation of security control equipment and devices.

(b) The jail administrator or designee supervises and documents the training of those authorized to use security control equipment and devices.

(c) Staff members authorized to access security and control devices, and their storage areas shall be documented.

(d) Storage areas for security and control devices shall be secured.

(2) All prisoners shall be searched whenever entering or leaving the jail's security perimeter.

(3) Procedures and practices governing strip and body cavity searches following reception shall be developed and implemented in consultation with the county prosecutor, city attorney or law director consistent with section 2933.32 of the Revised Code.

(4) A written emergency operations plan.

(5) The maintenance by staff of a log to record routine information, emergency situations and unusual incidents.

(6) An official count shall be conducted every shift to verify prisoners physical presence and identification. Jail staff conducting the count shall record the count.

(7) Personal observation checks of prisoners shall be conducted every sixty minutes. Observation checks shall be conducted at varying times and shall be documented after completion by the staff person performing the check.

(8) Prisoners in physical restraints shall be personally checked by staff every ten minutes.

(9) In regard to the use of force:

(a) Use of force shall be limited to instances of justifiable self-defense, prevention of self-inflicted harm, protection of others, prevention of riot, escape or other crime and controlling or subduing a prisoner who refuses to obey a staff command or order.

(b) Use of force shall be limited to the amount of force necessary to control a given situation and shall include a continuum of escalating force levels.

(c) An examination and/or treatment by qualified health care personnel shall be provided to prisoners or staff involved in a use of force incident when there is obvious physical injury or there is a complaint of injury or request for medical attention.

(d) Use of force incidents shall be recorded and reviewed by the jail administrator or designee.

(10) Contraband shall be defined in rules available to prisoners. All prisoner accessible areas of the jail shall be inspected for contraband and physical security deficiencies.

(a) Prisoner housing areas shall be inspected once a week in a manner that ensures all areas are inspected each month.

(b) Prisoner accessible areas shall be inspected in a manner that ensures all areas are inspected each month.

(c) A security inspection of the jail shall be conducted once a month.

(d) The jail administrator or designee shall be notified of any discovered contraband or physical security deficiencies.

(e) The appropriate disposition of contraband and the remediation of physical security deficiencies shall be documented.

(11) The staff supervision and searching of prisoner workers.

(12) No prisoner shall be given control of or authority over any other prisoner, security function or service activity.

(13) In regard to a key control system:

(a) A key control center for storing working and/or daily issue keys that is inaccessible to unauthorized persons shall be maintained.

(b) There shall be an accounting system for issuing and returning keys.

(c) There shall be a reporting system for documenting and repairing broken or malfunctioning keys or locks.

(d) There shall be a complete set of duplicate keys maintained outside the jail's security perimeter inaccessible to unauthorized persons but accessible for jail needs.

(e) Prisoners shall be prohibited from handling jail security keys.

(f) Perimeter keys shall be prohibited from entering the jail's security perimeter except in an emergency.

(g) Emergency keys shall be marked or color-coded.

(h) The key control system shall include provisions for access and authority to operate non-key operated locking devices (i.e., electrical controls, remote release levers.)

(14) Toxic, corrosive and flammable substances and tools shall be:

(a) Stored in a secure area;

(b) Used by prisoners only under direct staff supervision;

(c) Used only in accordance with manufacturer's instruction;

(d) Accessible only to authorized persons.

R.C. 119.032 review dates: 01/10/2013 and 01/08/2018
Promulgated Under: 111.15
Statutory Authority: 5120.01 , 5120.10
Rule Amplifies: 5120.10
Prior Effective Dates: 7/1/94, 6/2/86, 1/2/81, 9/21/98, 1/1/2003

5120:1-8-04 Housing.

(A) Full service jails shall provide prisoners with sufficient space. The facility shall maintain documentation regarding square footage and maximum occupancy figures for all housing and holding areas, and shall comply with the following minimum requirements:

(1) Holding cells:

(a) Sixty square feet for one to three occupants with twenty square feet for each additional occupant up to a maximum of one hundred and twenty square feet (six occupants.)

(2) Housing cells:

(a) Seventy square feet for single occupancy.

(b) One hundred square feet with seven feet least dimension for double occupancy, stacked bunks, one hundred and ten square feet with nine feet least dimension for double occupancy, single bunks.

(c) One hundred and forty five square feet with nine feet least dimension for triple occupancy, stacked bunk and single bunk; one hundred and seventy square feet with twelve feet least dimension for triple occupancy, single bunks.

(d) One hundred and eighty square feet with nine feet least dimension for quadruple occupancy, two stacked bunks, two hundred and fifteen square feet with twelve least dimension for quadruple occupancy, single bunks.

(3) Dormitory sleeping space:

(a) Fifty square feet per occupant.

(4) Dayspace:

(a) Thirty five square feet per number of occupants occupying the dayspace at one time. Minimum size of one hundred and five square feet.

(B) Seating shall be provided in holding areas, holding cells, housing cells, dormitories, dayrooms and eating areas for each prisoner.

(C) Single cells/rooms and multiple occupancy cells/rooms/dormitories shall provide the following:

(1) Air circulation of twenty cubic feet of outside or recirculated filtered air per minute per occupant or as required by the local authority having jurisdiction. Documentation from a qualified source shall be maintained by the facility.

(2) Temperatures shall be maintained in a range between sixty-six to eighty degrees Farenheit.

(3) Sanitation facilities shall include access to an operable flush toilet and lavatory with hot and cold potable water on a twenty-four hour a day basis without staff assistance.

(D) In prisoner housing areas, the following shall be provided unless otherwise determined by local authority having jurisdiction:

(1) Toilet facilities at a minimum of one operable toilet for every twelve occupants.

(2) Shower facilities at a minimum of one operable shower for every twelve occupants. Water temperatures shall be controlled thermostatically in a range from one hundred and five to one hundred and twenty degrees Farenheit.

(3) One operable wash basin with hot and cold potable water for every twelve occupants.

(4) Noise levels shall not exceed seventy decibels in daytime and forty five decibels at night. Noise levels shall be documented using a sound level meter set to the A-scale (decibels.)

(E) Natural light shall be provided in housing units, dorms, cells and/or dayspaces.

(F) Male and female prisoners shall be separated by sight, sound and touch.

(G) Juvenile prisoners shall be separated by touch from adult prisoners.

R.C. 119.032 review dates: 01/10/2013 and 01/08/2018
Promulgated Under: 111.15
Statutory Authority: 5120.01 , 5120.10
Rule Amplifies: 5120.10
Prior Effective Dates: /2/86, 1/2/81, 9/10/98, 1/1/2003

5120:1-8-05 Sanitation and environmental conditions.

(A) All areas of a full service jail shall be safe and sanitary, including the food service and laundry areas. Staff and prisoners shall have specific housekeeping responsibilities, which shall include, but are not limited to:

(1) Daily cleaning of toilets, urinals, sinks, drinking facilities and showers in areas occupied by prisoners;

(2) Daily sanitation inspections;

(3) Regular maintenance and repairs.

(B) All grounds, walkways, driveways and parking areas shall be illuminated at night.

(C) The jail shall be inspected annually by local or state health authorities and a written report shall be provided. There shall be a written plan to correct jail-related deficiencies.

(D) The jail shall be inspected once a month for insects, vermin and rodents. Treatment shall be provided as needed by a licensed exterminator. The jail shall maintain documentation of the inspections and any necessary extermination treatments.

(E) The jails shall maintain documentation that the following standards are met with regard to interior lighting:

(1) At least twenty foot-candles, measured thirty inches above the floor, in prisoner reading areas.

(2) At least fifteen foot-candles, measured thirty inches above the floor, in prisoner accessible areas.

(3) Lighting in prisoner sleeping areas shall be reducible to between two and four foot-candles, measured thirty inches above the floor.

(F) The jails shall maintain documentation that the following standards are met with regard to bedding, linens and clothing:

(1) Bedding and mattresses shall be in good repair and cleaned prior to being reissued;

(2) Clean bed linens and towels shall be exchanged once weekly. Issuance of clean linens and towels shall be documented;

(3) Issued clothing shall be exchanged or laundered twice weekly. Arrangements are made to exchange or launder personal clothing and undergarments twice weekly;

(4) Blankets shall be cleaned or exchanged once a month;

(5) Mattresses shall be cleaned once a week;

(6) Bedding, mattresses, towels and clothing shall be exchanged or clened when soiled.

(G) Supply and equipment storage areas shall be clean and orderly.

(H) Each prisoner shall be provided the opportunity for a hot shower daily.

(I) The jail shall maintain documentation regarding arrangements made for prisoner haircuts.

(J) Shaving equipment and supplies shall be made available daily. Issuance and retreival of shaving equipment and supplies shall be documented.

(K) The jail shall be inspected annually by a certified local or state fire safety inspector applying the applicable jurisdictional and Ohio Fire Code. The jail shall have a written plan to correct any jail-related deficiencies. The jail shall maintain documentation of the inspections and any corrective measures taken.

(L) The jail shall have a written fire safety plan approved by local fire officials, and that is reviewed annually and updated as needed. The plan shall include fire prevention, training and drills, fire response and post-fire documentation and review. A current copy of the plan shall be maintained at the local fire department.

(1) Training in jail fire safety equipment shall be conducted annually.

(2) Fire drills shall be conducted every three months on each shift so that twelve drills are conducted annually.

(M) Jail facility exits shall be clear and evacuation routes shall be posted or clearly marked throughout the facility.

R.C. 119.032 review dates: 01/10/2013 and 01/08/2018
Promulgated Under: 111.15
Statutory Authority: 5120.01 , 5120.10
Rule Amplifies: 5120.10
Prior Effective Dates: 1/2/81, 6/2/86, 7/1/94, 9/21/98, 1/1/2003

5120:1-8-06 Communication.

(A) There shall be no limitation on the amount of incoming or outgoing mail or correspondence when the prisoner is responsible for the costs of postage.

(B) Incoming prisoner mail, correspondence and packages shall be opened and inspected to intercept cash, checks, money orders and contraband. The jail shall document procedures for the appropriate disposition of intercepted items.

(C) Legal mail or correspondence shall be opened and inspected in the presence of the prisoner to intercept contraband. The jail shall document procedures for the appropriate disposition of intercepted items.

(D) Mail, correspondence and packages shall only be withheld, read or rejected based on legitimate jail interests of order and security and is justified and approved by the jail administrator or designee in writing. The prisoner shall be notified if mail is withheld or rejected.

(E) Outgoing mail or correspondence shall be forwarded and sealed without inspection except as provided in paragraph (D) of this rule.

(F) Indigent prisoners shall receive writing materials, envelopes and postage for two letters per week.

(G) Prisoners shall have access to telephones.

(H) Prisoners shall have access to legal counsel of record including telephone contact, written communication, and confidential visits.

R.C. 119.032 review dates: 01/10/2013 and 01/08/2018
Promulgated Under: 111.15
Statutory Authority: 5120.01 , 5120.10
Rule Amplifies: 5120.10
Prior Effective Dates: 6/2/86, 1/2/81, 9/21/98, 1/1/2003

5120:1-8-07 Visitation.

(A) There is a secure visiting area that physically separates the prisoner and visitor with capability for two-way conversation and viewing through a twenty-four inch by twenty-four inch vision panel or provisions for video visitation.

(B) The visitation area shall be equipped with seating.

(C) There shall be documentation that lighting is twenty foot-candles, measured thirty inches above the floor.

(D) Visitors shall be required to provide identification.

(E) Visitors shall register upon entry into the jail. The registry shall include the date, visitor names, prisoner visited and length of the visit.

(F) The jail shall provide general visitation hours that provide prisoners the opportunity for thirty minutes of visitation per week. A schedule of visiting hours shall be posted in prisoner and visitor areas.

(G) Written policy and procedures shall govern contact and special visits.

(H) The jail shall establish visitor security controls to prevent contraband from entering the jail.

(I) Visits shall be restricted only if the jail administrator or designee determines that a visit is a threat to safety, security or the best interests of the jail. The jail administrator or designee shall justify restrictions in writing.

(J) Staff shall be prevented from listening to visitor conversations.

(K) Professional visits by attorneys of record or clergy shall be permitted.

R.C. 119.032 review dates: 01/10/2013 and 01/08/2018
Promulgated Under: 111.15
Statutory Authority: 5120.01 , 5120.10
Rule Amplifies: 5120.10
Prior Effective Dates: 7/1/94, 6/2/86, 1/2/81, 9/1/98, 2/21/2003

5120:1-8-09 Medical.

(A) The full service jail facility shall have a designated jail physician, licensed to practice medicine in Ohio, who shall be responsible for health care services pursuant to a written agreement, contract or job description.

(B) Medical policies and procedures shall be specifically developed for the jail with initial approval documented by the jail physician and whenever revisions are made.

(C) Health-trained personnel shall perform a medical, dental and mental health screening on each prisoner upon arrival at the jail. Findings shall be recorded on a form approved by the jail physician. The receiving screening includes at least the following:

(1) Inquiry into:

(a) Current illness and health problems

(b) Dental problems

(c) Mental health problems

(d) Use of alcohol and drugs including types, amounts and frequency used, date or time of last use and history of any problems after ceasing use

(e) Past and present treatment or hospitalization for mental disturbances or suicidal ideation

(f) Possibility of pregnancy

(g) Other health problems designated by the jail physician

(2) Observation of:

(a) Behavior including state of consciousness, mental health status, appearance, conduct, tremors and sweating

(b) Body deformities and ease of movement

(c) Condition of skin, including trauma markings, bruises, lesions, jaundice, rashes, infestations and needle marks or other indications of drug abuse

(3) Medical disposition of prisoner:

(a) General population or

(b) General population with prompt referral to appropriate health care or

(c) Referral to appropriate health care service for emergency treatment or

(d) Medical observation/isolation.

(D) Qualified health care personnel shall complete a health appraisal for each prisoner within fourteen days after arrival at the jail. Health appraisals shall include the following:

(1) Review of receiving screening

(2) Collection of additional data to complete the medical, dental, mental health and immunization history

(3) Laboratory and/or diagnostic tests to detect tuberculosis and other suspected communicable diseases

(4) Recording height, weight, pulse, blood pressure and temperature

(5) Other tests and examination as determined necessary by the jail physician

(6) Medical examination including review of mental and dental status

(7) Review of results of the medical examination tests and identification of problems by a physician or other qualified health care personnel

(8) Initiation of therapy when determined necessary by the jail physician

(9) Development and implementation of a treatment plan

(10) Mental health assessment

(E) The jail shall provide, or make provisions for, twenty-four hour emergency health care.

(F) A physician and/or qualified health care professional conducts sick call:

(1) Once per week for jails with an average daily population of less than fifty

(2) Three times per week for jails with an average daily population of fifty to one hundred ninety-nine.

(3) Five times per week for jails with an average daily population of two hundred or more.

(G) Medical care shall be performed by qualified health care personnel pursuant to written protocol or order of the jail physician. Verification of current credentials of each qualified health care personnel shall be maintained on file.

(H) The jail shall ensure that there is a daily procedure whereby prisoners have an opportunity to report medical complaints to the jail physician directly or through other health-trained personnel.

(I) Medical complaints shall be:

(1) Recorded and maintained on file

(2) Reviewed daily by qualified health care personnel and treatment shall be provided as necessary.

(J) Prisoners shall be treated by a personal physician in the jail at their own expense, upon approval by the jail physician, provided that current credentials of the personal physician are verified.

(K) The jail shall maintain a method of recording entries in the health record in the format of the record approved by the jail physician.

(1) Health records are confidential and only accessible to personnel designated by the jail physician

(2) Staff may be advised of prisoners' health status only to preserve the health and safety of the prisoner, other prisoners or the jail staff.

(L) The jail shall exercise proper management of pharmaceuticals and address the following:

(1) Physician orders

(2) Procedures for medication receipt, storage, dispensing and administration or distribution

(3) Secure storage and monthly inventory of all controlled substances, syringes and needles

(4) Dispensing of medicine in conformance with federal and state laws

(5) Administration of medication by health-trained personnel and under the supervision of the health authority and jail administrator or designee

(6) Accountability for administering or distributing medications according to physician's orders.

(M) No prisoner shall be denied health care.

(N) The jail physician or a dentist shall provide prisoners with professional dental services as determined necessary.

(O) Prisoners evidencing signs of mental illness or developmental disability shall be referred immediately to qualified mental health personnel.

(P) The jail shall have a plan for identifying and responding to suicidal prisoners. The plan components shall include:

(1) Identification - The receiving screening form contains observation and interview items related to the prisoner's potential suicide risk

(2) Training - Staff members who work with prisoners are trained to recognize verbal and behavioral cues that indicate potential suicide. The plan includes initial and annual training

(3) Assessment - The plan specifies a suicide risk assessment, and level system. Only a qualified mental health professional may remove prisoners from suicide risk status

(4) Monitoring - The plan specifies the procedures for monitoring a prisoner who has been identified as potentially suicidal. A suicidal prisoner is checked at varied intervals not to exceed ten minutes. Regular documented supervision is maintained. Inmates are placed in a designated cell, all belongings removed, and other prevention precautions initiated as appropriate

(5) Referral - The plan specifies the procedures for referring potentially suicidal prisoner and attempted suicides to a mental health care provider or facility

(6) Communication - Procedures exist for ongoing written communication between health care and correctional personnel regarding the status of suicidal prisoners

(7) Intervention - The plan addresses how to handle a suicide in progress, including first aid measures

(8) Notification - The plan includes procedures for notifying the jail administrator, outside authorities, family members of completed or attempted suicides requiring medical hospitalization

(9) Reporting - The plan includes procedures for documenting, monitoring, and reporting attempted or completed suicides. Completed suicides are reported to the division of parole and community serviceswithin thirty days of the incident

(10) Review - The plan specifies procedures for medical and administrative review if a suicide or a serious suicide attempt, as defined by the suicide plan, occurs

(11) Critical incident debriefing - The plan specifies the procedures for offering critical incident debriefing to affected staff and prisoners.

(Q) Emergency medical equipment and supplies, as determined by the jail physician shall be available at all times, inventoried monthly and replenished as needed.

(R) There shall be a written infectious diseases control program implemented in the jail.

(S) Pregnant prisoners shall receive pre-natal care as determined necessary by the jail physician.

(T) A written policy regarding the use of medical restraints and therapeutic seclusion for prisoners under treatment for medical or mental illness shall specify the types of restraints that may be used and when, where, how and for how long restraints and therapeutic seclusion may be used.

(1) Use shall be authorized by a physician upon concluding that no other less restrictive treatment is appropriate.

(2) There shall be ten-minute checks by health-trained personnel for any prisoner placed in medical restraints or therapeutic seclusion.

R.C. 119.032 review dates: 01/10/2013 and 01/08/2018
Promulgated Under: 111.15
Statutory Authority: 5120.01 , 5120.10
Rule Amplifies: 5120.10
Prior Effective Dates: 1/2/81, 6/2/86, 7/1/94, 9/21/98, 2/21/03, 09/01/2011

5120:1-8-10 Food service.

(A) There shall be documentation that the food service operation complies with the regulations of the local or state health department.

(B) Prisoners shall be served a minimum of three meals at regularly scheduled intervals, not to exceed fourteen hours between meals.

(C) Menu cycles and contents shall be evaluated and approved annually by a qualified nutritionist or registered dietician.

(D) Records of food items served at meals shall be maintained.

(E) The jail shall make provisions for modified diets by physician's order or to accommodate the mandatory dietary requirements of a recognized religion.

(F) All persons involved in the preparation of food shall receive a pre-assignment medical examination and annual re-examinations.

(G) The jail shall institute policies and procedures that require that:

(1) All food handlers are instructed to wash their hands upon reporting for kitchen duty and after using the toilet.

(2) The food services manager or designee visually checks and questions prisoners and others working in food service each day for health and cleanliness prior to their beginning work. Any deficiencies are corrected immediately.

(H) The jail shall maintain security within the kitchen area including accounting for utensils, controlling supply storage, supervising incoming supplies and daily disposal of garbage.

R.C. 119.032 review dates: 01/10/2013 and 01/08/2018
Promulgated Under: 111.15
Statutory Authority: 5120.01 , 5120.10
Rule Amplifies: 5120.10
Prior Effective Dates: 6/2/86, 1/2/81, 9/21/98, 2/21/2003

5120:1-8-11 Recreation and programming.

(A) Exercise areas and equipment for prisoners shall be provided and the facility shall ensure that prisoners are offered at least one hour of exercise five days a week.

(B) The facility shall provide for prisoner television viewing and table games.

(C) The facility shall provide prisoner access to reading materials.

(D) The facility shall provide prisoners with hygiene articles and mail supplies.

(E) The facility shall provide the opportunity for alcohol and drug abuse treatment, academic training, psychological and social services and other community services.

(F) Prisoners shall be permitted to practice a recognized religion subject to limitations prescribed by law.

R.C. 119.032 review dates: 01/10/2013 and 01/08/2018
Promulgated Under: 111.15
Statutory Authority: 5120.01 , 5120.10
Rule Amplifies: 5120.10
Prior Effective Dates: 6/2/86, 1/2/81, 9/21/98, 2/21/2003

5120:1-8-12 Prisoner discipline.

(A) Written prisoner rules shall specify prohibited acts or conduct, degrees of violations, ranges of penalties and disciplinary hearing procedures.

(B) There shall be a sanctioning schedule for rule violations.

(1) The jail administrator or designee shall approve any penalty exceeding suspension of rights or disciplinary isolation for more than one hundred twenty hours.

(2) The maximum sanction for rule violations shall be no more than sixty days for violations arising out of one incident.

(3) Continuous confinement for more than thirty days requires the review and approval of the jail administrator or designee.

(C) If prisoner access to clothing, bed, bedding, toilet, lavatory and shower are suspended, there shall be a daily review for re-instatement by the jail administrator or designee.

(D) Prisoner rules shall specify the fundamental rights that cannot be suspended except in an emergency or other condition beyond the control of the jail administrator.

(E) The assessment of penalties against a prisoner shall be documented.

(F) Jail disciplinary measures shall not include corporal punishment, discipline administered by prisoners and withholding meals.

R.C. 119.032 review dates: 01/10/2013 and 01/08/2018
Promulgated Under: 111.15
Statutory Authority: 5120.01 , 5120.10
Rule Amplifies: 5120.10
Prior Effective Dates: 7/1/94, 6/2/86, 1/2/81, 9/21/98, 2/21/2003

5120:1-8-14 Disciplinary hearing.

(A) Each full service jail shall have a written policy that specifies when and the circumstances under which a disciplinary hearing is conducted.

(B) Pre-disciplinary hearing requirements shall include, at minimum:

(1) Requirement for a written incident report;

(2) A prisoner's opportunity to waive in writing the disciplinary hearing;

(3) An investigation that commences within twenty-four hours of the incident to determine whether sufficient evidence exists to support the charge;

(4) Written notification to the prisoner of the nature and date of the violation within twenty-four hours of the alleged violation(s) or discovery of the alleged violation(s);

(5) Selection by the jail administrator or designee of a staff person to assist a prisoner when the prisoner is unable to effectively communicate;

(6) A minimum period of twenty-four hours after receiving written notification of the rule violation(s) to prepare for the disciplinary hearing.

(a) The prisoner may waive the twenty-four hour period.

(b) The prisoner is given a hearing within forty-eighty hours excluding holidays, weekends, and emergencies after receiving the written notification if placed in isolation or within three business days if the prisoner is not placed in isolation.

(c) Postponement of the hearing may be granted.

(C) Disciplinary hearing requirements shall include;

(1) An impartial hearing officer appointed by the jail administrator or designee;

(2) The prisoner's opportunity to be heard, present evidence and question witnesses subject to limitations imposed by the hearing officer. The hearing officer shall state the reasons for any limitations in writing;

(3) A written statement by the hearing officer of the facts relied upon and reasons for the disciplinary action shall be provided to the prisoner and a copy placed in the prisoner's file;

(D) Jail prisoners shall be afforded an opportunity to appeal disciplinary actions to the jail administrator or designee.

R.C. 119.032 review dates: 01/10/2013 and 01/08/2018
Promulgated Under: 111.15
Statutory Authority: 5120.01 , 5120.10
Rule Amplifies: 5120.10
Prior Effective Dates: 7/1/94, 6/2/86, 1/2/81, 9/21/98, 2/21/2003

5120:1-8-15 Administrative segregation.

(A) Each full service jail shall have written policies and procedures that govern the administrative segregation of prisoners from the general population.

(B) The use of administrative segregation as a penalty shall be prohibited.

(C) Administrative segregation shall be employed to separate a prisoner from the general population whenever one or more of the following exists:

(1) The prisoner presents an inability to conform with established standards of behavior for general population:

(2) The prisoner poses a threat to self, others, or the security of the facility;

(3) The prisoner presents a need for protection as determined by the facility administrator;

(4) The prisoner is at risk of spreading a communicable disease;

(5) The jail administrator has otherwise determined that such segregation is necessary and in the best interests of the prisoner, staff, or the safe and secure operation of the facility.

(D) Within twenty-four hours of administrative segregation, the prisoner shall be provided with written documentation of the reason for confinement. The prisoner shall be provided an opportunity for a written or oral response to the jail administrator or designee, to be reviewed within seventy-two hours for determination of continued confinement.

(E) Prisoners held in administrative segregation for thirty consecutive days shall receive an administrative review by the facility administrator or designee. Subsequent reviews shall be conducted every thirty days. Reviews shall be documented.

(F) Prisoners in administrative segregation shall receive all privileges and rights unless the prisoner poses a threat to the security of the facility or the health and welfare of the individual. Any suspension or modification of privileges and/or rights shall be documented.

R.C. 119.032 review dates: 01/10/2013 and 01/08/2018
Promulgated Under: 111.15
Statutory Authority: 5120.01 , 5120.10
Rule Amplifies: 5120.10
Prior Effective Dates: 6/2/86, 1/2/81, 9/21/98, 2/21/2003

5120:1-8-16 Grievance.

(A) Prisoner rules shall include a grievance procedure that is available to prisoners.

(B) Retaliation by staff for prisoner grievances is prohibited.

R.C. 119.032 review dates: 01/10/2013 and 01/08/2018
Promulgated Under: 111.15
Statutory Authority: 5120.01 , 5120.10
Rule Amplifies: 5120.10
Prior Effective Dates: 6/2/86, 1/2/81, 9/21/98, 2/21/2003

5120:1-8-17 Staffing.

(A) Each full service jail shall have a designated jail administrator who is qualified by training or experience to supervise and control prisoners as outlined in a written job description.

(B) Pre-employment background checks shall be conducted prior to hiring of jail staff.

(C) Annual standardized performance reviews of jail employees shall be conducted.

(D) There shall be a written, implemented staffing plan that includes jail personnel assignments, days of the week and hours of the day that assignments are covered and any deviations from the plan with respect to weekends, holidays or other atypical situations.

(1) The plan shall include all posts and functions, a calculated shift relief factor, sufficient numbers of male and female jail staff on-duty and available to perform sensitive functions and procedures as necessary by prisoner gender, and total number of employees required to fill identified posts and functions.

(2) The plan shall reflect that the facility has staff for administration and supervision; prisoner programs; prisoner supervision, custody and back up; support services including medical, food service, maintenance and clerical; staff training; and other jail-related functions such as escort and transportation of prisoners.

(3) The staffing plan shall be reviewed once a year by the jail administrator and revised as needed.

(E) A staff person shall be designated in charge or supervisor of each shift.

(F) There shall be a written policy and procedure governing the screening, training and use of volunteers in the jail.

(G) A written code of ethics shall be provided to jail employees.

R.C. 119.032 review dates: 01/10/2013 and 01/08/2018
Promulgated Under: 111.15
Statutory Authority: 5120.01 , 5120.10
Rule Amplifies: 5120.10
Prior Effective Dates: 7/1/94, 6/2/86, 1/2/81, 9/21/98, 2/21/2003

5120:1-8-18 Staff training.

(A) Full service jail support staff shall receive training as follows:

(1) Training in pertinent agency policies and procedures prior to or in conjunction with assignment to jail duties.

(2) During the first year of assignment receive forty hours of training including legal aspects of corrections, security concepts, emergencies, interpersonal communications, first aid/CPR, unarmed self-defense and "Minimum Standards for Jails in Ohio."

(3) Sixteen hours of in-service training each subsequent year of employment addressing specific job assignments and/or jail related issues.

(B) Correctional officers and jail staff shall receive training as follows:

(1) Training in jail policies and procedures within sixty days of employment.

(2) During the first year of assignment, training consistent with Chapter 109:2- 9- 02 of the Administrative Code.

(3) Twenty-four hours of in-service training each subsequent year of employment addressing specific job assignments and/or jail related issues.

(C) Administrators and supervisors shall receive training in addition to the training specified in paragraph (B) of this rule as follows:

(1) Training in jail policies and procedures prior to assignment to jail duties.

(2) During the first six months of assignment, forty hours of training including legal aspects of jail management, managerial principles, labor relations and records/information management.

(3) Twenty-four hours of in-service training each subsequent year of employment addressing special issues, skills-enhancement and other assignment related topics.

(D) The jail policies and procedures shall be available to jail staff, reviewed annually and updated by the jail administrator as needed.

Effective: 07/26/2013
R.C. 119.032 review dates: 04/30/2013 and 07/26/2018
Promulgated Under: 111.15
Statutory Authority: 5120.01 , 5120.10
Rule Amplifies: 5120.10
Prior Effective Dates: 1/2/81, 6/2/86, 6/1/91, 7/1/94, 9/21/98, 2/21/2003