5122-26-03 Governing body.

(A) Each agency shall have a governing body. Governing body shall have the same meaning as governing board.

(B) Each agency shall have by-laws, a code of regulation, or policies for the following:

(1) Selection of members of the governing body;

(2) The number of members of the governing body needed for a quorum;

(3) Terms of office for the members of the governing body; and

(4) Provisions guarding against the development of, and prohibiting the existence of, a conflict of interest between a governing body member and the agency.

(1) Provide for orientation of its new members, including providing information about governing structure, duties, responsibilities and operations of the organization;

(2) Approve the annual budget and plan for services;

(3) Conduct meetings of the governing body at least quarterly, which shall include:

(a) Review of the summary of quality assurance activities and governing body actions taken as a result of this review; and

(b) Review of a summary of client rights activities.

(4) Maintain minutes of meetings of the governing body including, but not limited to:

(a) Date, time and place of the meeting;

(b) Names of members who attended; and

(5) Establish procedures for selecting the chief executive officer or executive director;

(6) Establish duties and responsibilities of the executive director;

(7) Select the executive director;

(8) Establish, review and update as necessary the agency’s policies, and document that this review has occurred;

(9) Ensure that the agency has a table of organization;

(10) Review the annual service evaluation conducted according to rule 5122-28-04 of the Administrative Code;

(11) Conduct an annual review and evaluation of the executive director;

(12) Ensure adequate malpractice and liability insurance protection for its corporate membership, governing body, advisory board if applicable, agency and agency staff, and review such protection annually;

(13) Ensure that opportunity is offered for input regarding the planning, evaluation, delivery, and operation of mental health services, which shall include but not be limited to the opportunity to participate in the activities of or participate on the governing body, advisory groups, committees, or other agency bodies, to:

(a) Persons who are receiving or have received mental health services, and their family members; and

(b) Persons who collectively represent a wide range of community interests and demographic characteristics of the service district in categories such as race, sex, and socioeconomic status;

(14) Ensure that the hours of operation for services and/or activities accommodate the needs of persons served, their families and significant others; and

(15) Ensure that all services provided and employment practices are in accordance with non-discrimination provisions of all applicable federal laws and regulations.

HISTORY: Eff 5-10-79; 1-1-91

Rule promulgated under: RC 119.03

Rule authorized by: RC 5119.01(G), 5119.01(I), 5119.61(M)

119.032 REVIEW DATE: 9-17-01; 9-16-06