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Ohio Laws and Rules
[This rule designated an internal management rule]
(A) Minutes.
(1) The legal rights service (LRS) administrator shall keep the minutes of any regular or special meeting or executive session of the legal rights service commission (LRSC). The minutes of the regular and special meetings shall reflect only the official action taken by the LRSC and the vote thereon. The minutes of executive session shall reflect only the general subject matter of the discussion.
(2) After each meeting or session, the LRS administrator shall promptly cause the minutes to be recorded. The minutes of each meeting or session shall be considered at the next regular meeting of the LRSC. After approval of the recorded minutes by the LRSC, the minutes shall constitute the official minutes of the LRSC, shall be permanently kept in the offices of the LRS, and shall be open to reasonable public inspection during normal business hours. Upon request, any person may obtain copies of the minutes at cost, within a reasonable period of time.
(B) Notice of meetings.
(1) LRSC members shall be provided written notice of the date, time and place of each regularly scheduled meeting at least one month in advance by electronic mail or regular, first-class mail to the mail address of choice of the LRSC member or by personally delivering the notice to the LRSC member’s home.
(2) In the event of a special meeting, LRSC members will be notified as soon as reasonably possible before the meeting. For special meetings of an emergency nature, LRSC members may be contacted by telephone or by other electronic or internet means, but shall also be notified about the meeting in writing. Notice for a special meeting or for an emergency meeting shall include the reason for the meeting.
(3) Any person may ascertain the time and place of all regularly scheduled meetings and the time, place, and purpose of all special meetings by contacting the LRS administrator at “50 West Broad Street, Suite 1400, Columbus, Ohio 43215-5923 or by visiting the LRS web page at http://olrs.ohio.gov.”
(4) Any representative of the news media may obtain notice of all special meetings by requesting, in writing, that such notice be provided. Notice will only be given, however, to one representative of any particular news media organization. A request for such notification shall be addressed to the LRS administrator. The request shall provide the name of the individual media representative to be contacted, the representative’s mailing address, and a maximum of two telephone numbers where the representative can be reached. In the alternative, the media representative may request notification via electronic mail and the request shall provide the appropriate electronic mail address. The LRS administrator shall maintain a list of all representatives of the news media who have requested notice of special meetings pursuant to this section.
(5) In the event that a special meeting, not of an emergency nature, is called, the LRS administrator shall notify all media representatives on the list of the meeting by telephone or electronic mail not later than twenty-four hours prior to the special meeting. Telephone notice shall be complete if a message has been left for the representative at either of the designated numbers.
(6) In the event of a special meeting of an emergency nature, the LRS administrator shall attempt to notify all media representatives on the list of the meeting by telephone or by electronic mail as soon as reasonably possible prior to the special meeting. Telephone notice shall be complete if a message has been left for the representative at either of the designated numbers.
(7) Any person may, upon payment of an annual fee of ten dollars, request notice of meetings at which a specific subject matter is to be discussed. The LRS administrator shall maintain on a list or other easy to access format, contact information and names of all persons who have requested such notice. When the LRS administrator determines that the subject of interest to such person will be a topic of discussion at a meeting of the LRSC, the LRS administrator shall, at the earliest possible time, send an agenda of the meeting to such persons by electronic mail or by regular, first-class U.S. mail.
Replaces: 5124-5-01
Effective: 08/17/2009
Promulgated Under: 111.15
Statutory Authority: 111.15
Rule Amplifies: 5123.60(D)(1), 121.22(C), (F)
Prior Effective Dates: 12/8/1991