5139-36-02 Administration and management.

(A) The community corrections facility (CCF) is a facility sanctioned to operate under the standards established by the Ohio department of youth services (ODYS) and complies with all applicable licensing requirements of the jurisdiction in which it is located.

(B) The CCF shall have a policy and procedure manual that is approved by the governing authority and made available to all staff. The policy and procedure manual shall include the philosophy, goals and purpose and service of the facility and approved methods of implementation. The policy and procedure manual shall be reviewed annually and updated as necessary.

(C) The CCF shall have a organizational chart that accurately reflects its structure of authority, the responsibility and the accountability of the organization.

(D) Written policy, procedure, and practice provide that the CCF and its programs are managed by a single administrator to whom all employees or units of management are responsible and who shall:

(1) Implement policies, procedures and practices of the governing authority.

(2) Control, manage, operate and have general charge of the facility and program.

(3) Have custody of CCF property, files and records.

(E) The CCF administrator shall ensure that there will be a minimum of quarterly meetings with management staff and department heads, who meet monthly with their key staff members. Documentation of these meetings (e.g. minutes) shall be kept for one year and be available for review.

(F) The CCF shall have a written policy, procedure, and practice providing that there exists a community advisory committee which is representative of the community and that serves as a link between the program and the community. This committee shall meet, at least, bi-annually.

(G) The CCF shall document efforts to conduct a continuing planned program of public information and education.

(H) The CCF shall clarify its relationship to all funding and regulatory agencies and document its relationship through written contracts or letters of mutual agreement.

(I) The CCF shall have a written policy, which ensures there will be no abuse of juveniles, conforming to governmental statutes and regulations.

(J) The CCF shall have a written policy and procedures to guard against conflicts of interest. This policy shall be contained within a code of ethics to be adopted by the CCF. This code shall include, but not be limited to the following.

(1) The CCF staff shall not display favoritism or preferential treatment to one juvenile, or group of juveniles, over another.

(2) No employee of a CCF may deal with any juvenile except in a professional manner that will support the approved goals of the CCF. Specifically, staff members must never accept for themselves, without approval of the director/designee, any member of their family, or others, any personal (tangible or intangible) gift, favor or service from a juvenile or from a juvenile's family or close associate, no matter how trivial the gift or service may seem. All staff are required to report to the CCF director any violation or attempted violation of these restrictions. In addition, no staff shall give any gifts, favors, or services to juveniles, their families or close associates.

(3) No CCF employee shall enter into any business relationship with juveniles or their families (e.g., selling, buying, or trading personal property).

(4) No CCF employee shall have an outside contract (other than incidental contact) with a juvenile, ex-juvenile under supervision, his family or close associates, except for those activities which are an approved, integral part of the center program and a part of the employee's job description.

(5) CCF employees may not engage in any conduct which is criminal in nature or which would bring discredit upon the facility and program. The CCF shall ensure that the conduct of all employees is consistent with the terms, conditions, and spirit of the grant. All employees shall avoid misconduct, and the appearance of misconduct.

(6) Disciplinary action imposed by the CCF for any violation or attempted violation of the standards for employee conduct shall be reported to the bureau chief of community facilities within two business days.

(K) The CCF facility shall notify its employees of the standards of employee conduct and document this notification.

(L) The CCF shall prepare a report of its legal activities, at least annually, and make it available to appropriate persons, the approving agency, and, upon request, to the public.

(1) The CCF shall meet the legal requirements of the governmental jurisdiction in which the licensed facility is located. The documentation for this standard shall include copies of all local licensing and inspection certificates indicating conformance to all local fire, health, building, and zoning regulations.

(2) The CCF shall comply, when applicable, with the Americans with Disabilities Act of 1990 and all guidelines and policies issued by the department.

(M) The CCF shall develop annual goals and objectives and submit these goals and objectives upon request to the bureau chief of community facilities.

(N) The CCF shall display the facility approval certificate by the department of youth services.

(O) The CCF shall be administered by the governing board.

(1) If the CCF is a multi-county facility, established under section 307.15 of the Revised Code, a governing board shall be created. The governing board shall consist of the juvenile judges of each participating county. Each juvenile judge may appoint a temporary replacement to serve as his or her representative at a scheduled governing board meeting. The juvenile judges shall perform their duties on the board in their official capacity.

(2) The governing board shall appoint and fix the compensation of the director of the facility and program and other professional, technical, and clerical employees who are necessary to properly maintain and operate the facility and program. The director, under the supervision of the executive board and subject to the Ohio department of youth services grant agreement and administrative rules, shall control, manage, operate, and have general charge of the facility and program, and shall have the custody of its property, files and records.

(3) The governing board shall review and approve policies and procedures to be set forth in a policy and procedure manual for the facility.

(4) The governing board shall review and approve the criteria used to admit youth to the facility.

(5) The governing board shall decide appeals of participating counties as to "refusal to admit" a youth to the facility. Said appeals will be decided by a majority vote of the governing board members at a scheduled meeting.

(6) The governing board shall review and approve the operating budget of the facility, and of any applications to the Ohio department of youth services for funding.

Effective: 02/07/2014
R.C. 119.032 review dates: 11/14/2013 and 11/14/2018
Promulgated Under: 111.15
Statutory Authority: 5139.04
Rule Amplifies: 5139.23 , 5139.33 , 5139.36
Prior Effective Dates: 2/3/2004