5139-36-03 Fiscal management.

(A) The CCF shall have a fiscal system that accounts for all income and expenditures on an ongoing basis.

(B) The CCF administrator shall prepare a written, annual budget of anticipated expenditures for approval by the governing jurisdiction.

(C) The CCF shall have written policies and procedures adopted by the governing authority including at a minimum: internal controls, petty cash, bonding, signature control on checks, juvenile funds and employee expense reimbursement.

(D) The CCF shall implement a procedure that provides for the requisition and purchase of supplies, equipment, inventory and control.

(E) The CCF shall provide insurance coverage that includes, at a minimum, property and comprehensive, general liability insurance.

(F) When a CCF has a canteen available for use by residents, its fiscal operations are strictly controlled by standard accounting procedures

(G) The CCF shall have a written policy, procedure, and practice that prohibits financial transactions between juveniles, juveniles and staff, or juveniles and volunteers.

(H) The CCF shall maintain at least a ninety percent occupancy rate on monthly basis. Upon receipt of the quarterly invoice from the CCF, the department of youth services will adjust the quarterly funding payment, if after reviewing the facility's monthly average daily population, the facility fell below the ninety percent occupancy rate. If the Grantee falls below the allowable rate of occupancy for failing to accept referrals who meet the CCF admission criteria as set forth in rule 5139-61-06 of the Administrative Code, then the department may immediately take appropriate action, including but not limited to, the placement of youth under DYS custody and or budget modifications to adjust for unfilled beds.

Eff 2-3-04
Rule promulgated under: RC 111.15
Rule authorized by: RC 5139.04
Rule amplifies: RC 5139.23, 5139.33, 5139.36
R.C. 119.032 review dates: 11/14/2008 and 11/14/2013