5139-36-09 Special procedures.

(A) The CCF has written fire, storm, evacuation and other emergency plans, which are posted and communicated to all employees and juveniles and reviewed and updated at least annually.

(B) The CCF shall disseminate written emergency plans to appropriate local authorities. Directions to, and the location of exits, fire extinguishers, first-aid equipment, and other emergency equipment are posted in the CCF.

(C) The CCF shall conduct monthly emergency evacuation fire drills and quarterly storm drills under varied conditions and times, and on all shifts when a majority of juveniles are present in the CCF. These are to be documented and retained for at least one year.

(D) The CCF shall have a written evacuation plan prepared in the event of fire or major emergency that is certified by an independent, outside inspector trained in the application of national fire safety codes. The plan is reviewed annually, updated if necessary, and reissued to the local fire jurisdiction. The plan includes the following:

(1) Location of building/room floor plan

(2) Use of exit signs and directional arrows for traffic flow

(3) Location of public posted plan

(4) Monthly drills in all facility locations are scheduled on a rotating basis for all shifts.

(E) The CCF shall create a plan to meet and comply with the federal Prison Rape Elimination Act of 2003 (PREA) ( Pub. L. No. 108-79 ).

(F) Incident reporting.

(1) A CCF shall maintain a document, process and report all incidents and emergencies to ODYS in accordance with department guidelines.

(2) Critical incidents. Critical incidents shall be reported immediately to the ODYS bureau of community facilities. Written incidents shall follow all verbal notification.

(3) Monthly reporting. The CCF shall submit monthly reports on both critical and non-critical incidents. to ODYS bureau of community facilities no later than the tenth of each month.

(G) Absconders

(1) Prevention

(a) A youth movement sheet shall be utilized for juveniles in the facility and those juveniles who are outside the facility in authorized programs. The movement sheet at a minimum shall include youth name, time departed, expected return time, destination and who the youth is with.

(b) Regular population counts will be conducted by facility staff. All population counts will be conducted and documented in accordance with the facility policy and procedures.

(c) The facility shall have a verification procedure for juveniles who are on an authorized leave from the facility. The verification procedure will be in accordance with facility policy and procedures.

(d) A verification process shall be implemented at the facility that provides location verification for all juveniles committed to the community correction facility. The verification process shall be thoroughly outlined in the facility's policy and procedures.

(2) Detection

(a) Should any verification process indicate a juvenile's absence, the CCF staff on duty shall immediately attempt to locate the individual by searching the facility and calling parents, guardians, friends, employer and the last destination signed on an itinerary sheet.

(b) In the event contact is made with the juvenile within an hour of the expected time of return, the juvenile shall be instructed to return to the CCF immediately. An agreed upon deadline shall be established for the juvenile's return, not to exceed one hour.

(c) A juvenile who fails to return, or where indication exists that the juvenile will not return, will be declared an absconder.

Effective: 02/07/2014
R.C. 119.032 review dates: 11/14/2013 and 11/14/2018
Promulgated Under: 111.15
Statutory Authority: 5139.04
Rule Amplifies: 5139.23 , 5139.33 , 5139.36
Prior Effective Dates: 2/3/2004, 10/20/2007