(A) A CCF shall have written policies procedures and practices to ensure the following:
(1) All juveniles that receive program services must be entered into a management information system authorized by the department of youth services.
(2) Intake/termination forms shall be completed and entered into the MIS within fourteen days unless a written waiver is granted from the bureau of community based programs (BCBP).
(3) Case file information will be accurate when compared to DYS management information system.
(4) Each program shall designate a staff position or person for data entry and/or coordination.
(B) The facility or parent agency collaborates with juvenile justice and service agencies in information gathering, exchange, and standardization.