5139-37-11 Security and control.

(A) The following standards are mandatory:

(1) Written policy and procedure limit the use of physical force to instances of self-protection, protection of the child or others, prevention of property damage, prevention of escapes and in accordance with appropriate statutory authority. In no event is physical force justifiable as punishment.

(2) Children involved in incidents of physical force must receive an appropriate evaluation to determine the need for medical treatment. The evaluation may not be conducted by an employee directly involved in the incident.

(3) A written report is prepared following all uses of physical force and is submitted to the detention center director or designee.

(4) Written policy and procedure provide for the least-intrusive method of search consistent with the safety and security of the detention center.

(a) Youth who are entering or who have entered a detention center may be searched by; the use of a magnetometer or similar device; by a pat down of the youth conducted by a person of the same sex as the youth (a frisk search); and by an examination of any personal effects within the detention center. Such searches must be done uniformly.

(b) Upon entering a detention center, any youth being integrated into the general population, may be visually observed while changing into clothing that is required to be worn within the detention center. This may be for the purpose of hygiene search, to detect contraband, and for mandatory reporting of child abuse and/or to detect pre-existing injury.

(5) Searches:

(a) Frisk searches of youth maybe be conducted by any trained staff in accordance with the facilities policies and procedures.

(b) Strip searches of youth may be conducted with the approval of the supervisor on duty of each center by trained staff that are of the same sex as the youth being searched. Strip searches are to be conducted in the manner that affords the greatest degree of privacy, taking into consideration safety and security. Strip searches may be conducted if there is a reasonable suspicion that the youth may convey contraband into the detention center. This reasonable suspicion must be based upon:

(i) Specific observable facts;

(ii) Reasonable inferences drawn from those facts;

(iii) Specific factors in the youth's background that support the necessity of such search in light of reasonable cause.

(c) Body cavity searches:

(i) Body cavity searches are to be conducted only by medical personnel with the approval of the detention center director, only in accordance with divisions (B)(4) and (B)(5) of section 2933.32 of the Revised Code.

(ii) Body cavity searches are to be conducted in privacy and in the presence of staff who are of the same sex as the youth being searched.

(6) Policy and procedure shall require that a constant ratio of twelve children to one child-care worker be maintained during waking hours and twenty five children to one child care worker during sleeping hours. Policy and procedure shall require one staff member of each sex be on duty when male and female youths are housed. Also that if all residents are all of the same sex, that at least that one staff member of that gender be on duty at all times.

(7) Detention center search policies and procedures shall be reviewed by an appropriate legal authority.

(B) The following standards are recommended:

(1) There is a manual containing the detention center's policies and procedures for security and control, which includes detailed instructions for implementing these procedures; the manual is accessible to all personnel and is reviewed annually and updated as necessary.

(2) Written policy and procedure govern the availability, control and use of

defensive aerosols and related security devices. Defensive aerosols and related security devices are used only in accordance with the written policy and procedure. A written report is prepared following all uses of force incidents and is submitted to the detention center director.

(3) Written policy and procedure require that all security perimeter entrances, exterior doors and all doors the detention center director determines should be locked are kept locked, except when used for admission or exit of employees, detained children or visitors, and in emergencies.

(4) The detention center has a system to physically count children that includes strict accountability for children assigned to work and educational release, furloughs and other approved temporary absences.

(5) Detention center staff maintains a daily report of juvenile population movement..

(6) Written policy and procedure require that supervisory staff maintain a permanent log and prepare shift reports that record routine and emergency situations

(7) Written policy and procedure provide for notifying appropriate staff of increases and decreases in the population on a shift -by-shift basis.

(8) Written policy and procedure provide for weekly inspection and maintenance of security devices; corrective action is initiated when necessary.

(9) Written policy and procedure require that first line supervisory staff inspect every area of the detention center daily and submit a written report to an administrative official for review whenever deficiencies are noted.

(10) Written policy and procedure require that the detention center director or designee and other department heads interact with children in living and activity areas.

(11) Written policy, procedure and practice governing all searches shall be reviewed by legal counsel.

(12) The policy regarding searches for the control of contraband is accessible to staff and reviewed with youth upon admission. It will be reviewed at least annually and updated if necessary.

(13) Written policy and procedure provide that staff regulate the movement of children.

(14) Written policy and procedure require children in the general population be observed at least every thirty minutes while in sleeping rooms. The verification of the contact shall be documented.

(15) All special incidents, including but not limited to, the taking of hostages, use of restraint equipment or the use of physical force are reported in writing, dated and signed by the staff person reporting the incident. The report is placed in the child's case record and reviewed by the detention center director and/or the parent agency.

(16) Except in emergency situations, firearms are not permitted in the detention center beyond what the detention center director has defined as the security perimeter of the detention center.

(17) Written policy and procedure govern the control and use of keys.

(18) Written policy and procedure govern the control and use of tools, medical and culinary equipment.

(19) There are written operational shift assignments or post orders that state the duties and responsibilities for each assigned position in the detention center. These shift assignments are reviewed at least annually and updated if necessary.

(20) There are written procedures for handling escapes, runaways and unauthorized absences. These are reviewed at least annually and updated as necessary.

(21) Written policy and procedure provide that all individuals injured in an incident receive an appropriate evaluation to determine the need for medical treatment.

(22) Written plans govern space arrangements and procedures to follow in the event of a group arrest that exceeds the maximum capacity of the juvenile detention center; these plans are reviewed annually and updated if necessary.

(23) Written policy and procedure provide for a communications system within the detention center, and between the detention center and the community, in the event of an emergency.

(24) Written policy and procedure provide that the detention center maintain a written record of routine and emergency distribution and use of restraining devices.

(25) Written policy and procedure provide that instruments of restraint are never applied as punishment and are applied only in accordance with written policy and procedure.

(26) Written policy and procedure govern safety and security precautions pertaining to detention center and staff vehicles.

(27) Transportation is available for use in emergencies.

(28) Written policy and procedure govern the detention center's transportation of youth outside the detention center and from one jurisdiction to another.

Effective: 02/07/2014
R.C. 119.032 review dates: 11/14/2013 and 11/14/2018
Promulgated Under: 111.15
Statutory Authority: 5139.04
Rule Amplifies: 5139.281
Prior Effective Dates: 12/11/1988, 9/6/1994, 1/30/2009