5139-61-03 Administration of community juvenile corrections facilities: responsibilities of the department.

The department shall establish, administer, and monitor a program of financial and technical assistance to grantees for the operation of facilities to serve eligible youth. The administration of the program includes, but is not limited to:

(A) Apportioning available funds to those grantees with designated community juvenile corrections facilities constructed in accordance with Amended H.B. 812 of the 117th General Assembly.

(B) Establishing procedures, time frames and an annual schedule for submitting requirements to the department for grant funding.

(C) Reviewing each grant application and renewal application to ensure that the application is in compliance with all administrative rules and departmental requirements.

(D) Providing technical assistance to the facility and the governing authority.

(E) Monitoring facilities annually to ensure compliance with administrative rules and the program design as stated in the approved grant application or renewal.

(1) The division of courts and community services, through the bureau of community facilities (), shall be charged with the inspection, supervision and approval of community correctional facilities (CCF).

(2) The bureau shall make annual on-site inspections of CCFs. Such inspections shall be scheduled with the administrator of the facility.

(3) The bureau may conduct unannounced inspections anytime.

(4) The CCF administrator shall make himself/herself, and key facility staff, available in the event the bureau field representative has questions or needs additional information.

(5) Once at the facility, the bureau field representative will meet with the CCF administrator and key facility staff to explain any criteria that will be used in the inspection, the reason(s) for the inspection and any other relevant matters.

(6) The bureau shall have full access to all areas of the CCF during any inspection, and to all records (including juvenile files), relating to the operation of the facility.

(7) The bureau's field representative shall ascertain compliance with the department of youth services standards contained in the Administrative Code and the department of youth services grant agreement and all other applicable guidelines.

(8) After an inspection the bureau's field representatives shall prepare a written report of its inspection. The report shall include any findings of non-compliance and shall be sent to the administrator of the CCF.

(9) The bureau shall require the facility to correct all deficiencies within thirty days from notification or to submit an acceptable plan and timetable to remedy these areas.

(10) The department may withhold funding for failure to comply with such notices, at the end of the thirty day period or the applicable timeline.

(F) Establishing a review process to evaluate the effectiveness of the facility in meeting its goals and objectives.

(1) The department will assist the facility by providing independent assessments and reports to the facility administrator.

(2) This shall be done in cooperation with the grantee.

Effective: 12/30/2012
R.C. 119.032 review dates: 10/15/2012 and 08/01/2017
Promulgated Under: 119.03
Statutory Authority: 5139.04(D)
Rule Amplifies: 5139.23 , 5139.33 , 2151.151
Prior Effective Dates: 3/30/92 (Emer.), 6/25/92, 10/20/07