5139-63-09 Financial and budget control reports.

This rule identifies the major elements to correctly complete the required financial reports.

(A) The financial report and request for funds system is based on a quarterly cash advance, with a quarterly and year-to-date report of expenditures, by schedule, with a report of cash balance on hand at the end of the reporting period.

The required financial report shall be submitted according to the annual schedule prepared by the department. If the facility fails to submit the required reports, the department shall withhold any future payments until such reports are submitted.

(B) Forms/schedules. The form/schedules required shall be submitted to the department according to the department's instructions and the annual schedule.

(C) Supplemental funding. Any request for funds outside of the approved budget shall be submitted to DYS as a supplemental request, in accordance with instructions provided by DYS.

(D) Closing report. The facility shall submit a final report of grant budget expenditures to the department by October fifteenth each year closing the grant for the fiscal year. All funds reported on the closing report must be encumbered by June thirtieth of the grant year. All expenditures must be closed by September thirtieth of the grant year.

(E) Carryover funds. Unspent funds are to be kept in the county's grant account. These funds will be deducted from the facility's grant request in the third quarter of the next fiscal year. The department and facility shall adjust the current year's allocation by the amount of carryover from the previous year.

(F) Quarterly requests.

Effective: 12/30/2012
R.C. 119.032 review dates: 10/15/2012 and 08/01/2017
Promulgated Under: 119.03
Statutory Authority: 5139.04(D)
Rule Amplifies: 5139.23, 5139.33, 2151.151
Prior Effective Dates: 3/30/92 (Emer.), 6/25/92, 10/25/02, 10/20/07