5505-9-04 Retirement board meetings.

(A) Meeting dates for the purpose of transacting the regular business of the board of trustees shall be established annually.

(B) At the regular board meeting in or prior to December of each year, regular board meeting dates for the following year shall be scheduled and distributed to all state highway patrol facilities where members are assigned.

(1) The schedule of meetings shall be provided to any person upon written request.

(2) Any necessary change in meeting dates or times shall be communicated to all patrol facilities where members are assigned prior to the scheduled date.

(C) Notice of the next regular board meeting shall be identified in the minutes of the previous board meeting distributed to all patrol facilities where members are assigned.

(D) Prior to each regular meeting, special meeting, or committee meeting, an agenda will be prepared by the executive director for distribution to all patrol facilities. The agenda shall be provided to any person upon written request.

(E) Special or emergency board or committee meetings may be scheduled at the direction of the chair. Prior to the meeting, the date, time, location, and reason for the meeting shall be communicated to all patrol facilities where members are assigned.

(F) Each meeting of the board or a committee shall be considered a public meeting in accordance with section 121.22 of the Revised Code.

(G) Each board and committee meeting is open to the public and must limit the business conducted to the prepared agenda as approved by the chair and distributed to all interested parties.

(H) A member who wishes to address the board while in session must submit a request in writing to the executive director no less than ten days prior to the scheduled meeting. The request must include the topic to be addressed and comments will be limited to this topic.

(I) The board chair may address any previously received inquiries during any board meeting, respond by way of another form of communication, or direct a board member or member of the administrative staff to respond to any inquiry, question or comment received.

(J) The annual election of the chair and vice-chair shall occur at the first regular board meeting after July thirty-first.

(K) The minutes shall be the record of the proceedings of the board. Draft copies of the written minutes shall be circulated to the board for approval. After approval, the minutes shall be retained as a permanent record.

Effective: 09/28/2010
R.C. 119.032 review dates: 07/07/2010 and 09/28/2015
Promulgated Under: 111.15
Statutory Authority: 5505.04
Rule Amplifies: 5505.04
Prior Effective Dates: 8/1/1994, 11/1/1990, 10/21/2005