Chapter 742-16 Reimbursement of Expenses

(A) Subject to the provisions of section 742.44 of the Revised Code and this rule, board members may receive reimbursement from police and fire pension fund for all proper, reasonable and necessary expenses actually incurred in the performance of their official duties, as more fully described in the board’s travel policy. Eligible reimbursable expenses include, but are not limited to reasonable charges for meals, beverages, tips, lodging, airfare, ground transportation, telephone calls, and registration fees, subject to the limitations outlined in the board’s travel policy.

(B) Reimbursement from the fund for out-of-state travel shall require approval in advance by a majority of the board at a regularly scheduled board meeting after review and recommendation by the audit/administration committee, with the following exception. In the case of an emergency, out-of-state travel requires approval by the chairman of the board and the executive director of the fund. In the case of an emergency, reimbursement for in-state travel shall be approved by the chairman of the board or the executive director.

(C) Official duties may include:

(1) Attendance at a conference, convention, educational seminar, school or meeting which will serve to help the trustee become a better, more knowledgeable and active trustee.

(2) Meetings with OP&F staff, other trustees, members and associates on pension matters.

(3) Other travel on fund business, as required by the board or executive director.

(D) For all travel and business expenses on which reimbursement is sought by a trustee, expense reports must be submitted on forms provided by OP&F.

Effective: 05/19/2005

R.C. 119.032 review dates: 03/03/2005 and 05/19/2010

Promulgated Under: 111.15

Statutory Authority: 742.10, 742.102

Rule Amplifies: 742.08, 742.102

Prior Effective Dates: 11/30/95 (Emer.), 2/10/96, 6/12/1999

(A) For purposes of sections 742.37 and 742.63 of the Revised Code, an employee member of the board of trustees shall be considered to be in the performance of his or her official duties as a member of a police or fire department while engaged in the performance of any of his or her official duties as a member of the board of trustees or in the conduct of any business connected with the fund or in giving attention to any matters related to the administration or business of the fund.

(B) For purposes of section 742.63 of the Revised Code, an employee member of the board of trustees shall be considered to be in the line of duty as a fire fighter or police officer while engaged in the performance of any of his or her official duties as a member of the board of trustees or in the conduct of any business connected with the fund or in giving attention to any matters related to the administration or business of the fund.

R.C. 119.032 review dates: 05/02/2007 and 05/02/2012

Promulgated Under: 111.15

Statutory Authority: 742.10

Rule Amplifies: 742.37, 742.63

Prior Effective Dates: 11/24/1997