901-10-03 Valid reasons for accessing confidential personal information.

Performing the following functions constitute valid reasons for authorized employees of the department to access confidential personal information:

(A) Responding to a public records request;

(B) Responding to a request from an individual for the list of CPI the department maintains on that individual;

(C) Administering a constitutional provision or duty;

(D) Administering a statutory provision or duty;

(E) Administering an administrative rule provision or duty;

(F) Complying with any state or federal program requirements;

(G) Processing or payment of claims or otherwise administering a program with individual participants or beneficiaries;

(H) Auditing purposes;

(I) Licensure, permitting, or registration processes;

(J) Investigation or law enforcement purposes;

(K) Administrative hearings;

(L) Litigation, complying with an order of the court, or subpoena;

(M) Human resource matters (e.g., hiring, promotion, demotion, discharge, salary/compensation issues, leave requests/issues, time card approvals/issues);

(N) Complying with an executive order or policy;

(O) Complying with an department policy or a state administrative policy issued by the department of administrative services, the office of budget and management or other similar state department; or

(P) Complying with a collective bargaining agreement provision.

Effective: 09/10/2010
R.C. 119.032 review dates: 09/10/2015
Promulgated Under: 119.03
Statutory Authority: 1347.15
Rule Amplifies: 1347.15