Chapter 4723-25 Nurse Education Grant Program

4723-25-01 Purpose of nurse education grant program.

The board shall award grants to nurse education programs that have partnerships with health care facilities, community health agencies, or other education programs to establish or support partnerships that will increase the enrollment capacity of the nurse education programs. Methods of increasing a program's enrollment capacity may include hiring faculty and instructional personnel or purchasing educational equipment and materials if the grant applicant can clearly demonstrate that additional faculty and instructional personnel, or equipment and materials, are directly related and necessary to increasing the enrollment capacity of the nurse education program.

Effective: 02/01/2010
R.C. 119.032 review dates: 10/13/2009 and 10/01/2014
Promulgated Under: 119.03
Statutory Authority: 4723.063
Rule Amplifies: 4723.063
Prior Effective Dates: 02/01/2005

4723-25-02 Definitions.

For purposes of this chapter, the following definitions apply:

(A) (A) "Nurse education program " means a prelicensure nurse education program approved by the board of nursing under section 4723.06 of the Revised Code, or a postlicensure nurse education program approved by the board of regents under section 3333.04 of the Revised Code.

(B) "Health care facility " means:

(1) A hospital registered under section 3701.07 of the Revised Code;

(2) A nursing home licensed under section 3721.02 of the Revised Code, or by a political subdivision certified under section 3721.09 of the Revised Code;

(3) A county home or a county nursing home as defined in section 5155.31 of the Revised Code that is certified under Title XVIII of the "Social Security Act, " 49 Stat. 620 (1935), 42 U.S.C. 301 , amended;

(4) A freestanding dialysis center;

(5) A freestanding inpatient rehabilitation facility;

(6) An ambulatory surgical facility;

(7) A freestanding cardiac catheterization facility;

(8) A freestanding birthing center;

(9) A freestanding or mobile diagnostic imaging center;

(10) A freestanding radiation therapy center.

(C) "Partnership " means a written agreement between a nurse education program and one or more health care facilities, community health agencies, or other education programs, that is signed by the legal signatory for each party and that shows how the partnership will increase the enrollment capacity of the nurse education program or programs.

(D) "Community health agency " means any program or agency that provides or contracts to provide health care services and is not a health care facility as defined in paragraph (B) of this rule.

(E) "Board " means the Ohio board of nursing.

(F) "Nurse education grant program " means the program established in division (B) of section 4723.063 of the Revised Code.

(G) "Faculty and instructional personnel " means:

(1) For prelicensure nursing education programs, persons who satisfy the standards for faculty and instructional personnel as set forth in rules 4723-5-10 and 4723-5-11 of the Administrative Code; or

(2) For postlicensure nursing education programs, persons who satisfy standards established by the credentialing organization that accredits the program in accordance with paragraph (H) of this rule.

(H) "Education program " means a program approved or accredited by any of the following:

(1) The Ohio board of nursing under section 4723.06 of the Revised Code;

(2) The Ohio board of regents under section 3333.04 of the Revised Code;

(3) The Ohio department of education under section 3313.90 of the Revised Code;

(4) The state board of career colleges and schools under section 3332.05 of the Revised Code;

(5) The higher learning commission of the north central association of colleges and schools;

(6) The accrediting council for independent colleges and schools; or

(7) Any other national or regional post-secondary education accreditation entity recognized by the board.

(I) "Grantee " means a nurse education program to which the board has awarded a grant from the nurse education grant program.

(J) "Administrator " has the same meaning as set forth in paragraph (B) of rule 4723-5-01 of the Administrative Code.

(K) "Patient centered medical home" is an advanced model of primary care in which care teams attend to the multifaceted needs of patients, providing whole person comprehensive and coordinated patient centered care.

(L) "Preceptor" has the same meaning as set forth in paragraph (AA) of rule 4723-5-01 of the Administrative Code.

Effective: 02/01/2014
R.C. 119.032 review dates: 10/15/2014
Promulgated Under: 119.03
Statutory Authority: 4723.063
Rule Amplifies: 4723.063
Prior Effective Dates: 02/01/2005, 02/01/2010

4723-25-03 Fund balance.

The Board may recommend that the office of budget and management retain a percentage of money, which the office of budget and management determines to be fiscally responsible, in the nurse education grant program fund that it maintains to accomplish the goals of the nurse education grant program establsihed in section 4723.063 of the Revised Code.

Replaces: Replaces former 4723-25-03

Effective: 02/01/2010
R.C. 119.032 review dates: 10/01/2014
Promulgated Under: 119.03
Statutory Authority: 4723.063
Rule Amplifies: 4723.063
Prior Effective Dates: 02/01/2005

4723-25-04 Program administrative costs.

In accordance with division (D) of section 4723.063 of the Revised Code, no more than ten per cent of the nurse education grant program funds shall be used by the board for administrative costs associated with the program.

Eff 2-1-05
Rule promulgated under: RC 119.03
Statutory Authority: 4723.063
Rule Amplifies: 4723.063
R.C. 119.032 review dates: 10/13/2009 and 10/01/2014

4723-25-05 Distribution of grants to prelicensure and postlicensure nurse education programs.

(A) Except as provided in paragraphs (B), (C), and (D) of this rule, nurse education grant program funds available for distribution in a two year grant cycle shall be distributed as follows:

(1) Approximately fifteen per cent of the available funds shall be awarded in grants to prelicensure education programs for licensed practical nurses approved by the board under section 4723.06 of the Revised Code;

(2) Approximately thirty five per cent of the available funds shall be awarded in grants to prelicensure education programs for registered nurses approved by the board under section 4723.06 of the Revised Code; and

(3) Approximately fifty per cent of the available funds shall be awarded in grants to postlicensure nurse education programs approved or accredited as described in paragraph (H) of rule 4723-25-02 of the Administrative Code, for the purpose of preparing nursing faculty or instructional personnel.

(B) The board has discretion to reallocate funds among one or more of the three grant categories set forth in paragraphs (A)(1) to (A)(3) of this rule to one or more other grant categories if no grant proposals are submitted in a category, if none of the proposals received in a category meet the funding criteria established in section 4723.063 of the Revised Code, or if funds remain in a category after all eligible grant applications have been considered by the board.

(C) A nurse education program may submit one grant proposal in each of the grant proposal categories set forth in paragraphs (A)(1) to (A)(3) of this rule for the same grant cycle.

(D) Grant awards shall not exceed two hundred thousand dollars per grant, per grant cycle.

(E) While no grant is guaranteed for renewal in subsequent grant periods, the board may elect to renew a grant approved for initial funding if both of the following conditions are met:

(1) A new grant proposal is submitted within the time frame for the next grant cycle; and

(2) The new proposal meets the standards contained in the request for proposals for the next grant cycle.

(F) Total awards to a nurse education program from each of the three grant categories set forth in paragraphs (A)(1) to (A)(3) of this rule shall not exceed one million dollars between January 2, 2014 and December 31, 2023.

Effective: 02/01/2014
R.C. 119.032 review dates: 10/15/2014
Promulgated Under: 119.03
Statutory Authority: 4723.063
Rule Amplifies: 4723.063
Prior Effective Dates: 02/01/2005, 02/01/2010

4723-25-06 Eligibility criteria for funding consideration.

To be eligible for consideration to receive nurse education program grant funds, all of the following must be satisfied:

(A) Applicant is a nurse education program as defined in division (A)(2) of section 4723.063 of the Revised Code and this chapter;

(B) Applicant has entered into a partnership with one or more health care facilities, community health agencies, patient centered medical homes, or other education programs that will result in increased enrollment capacity in the applicant's nurse education program or programs;

(C) Applicant has submitted to the board by the proposal deadline date a completed proposal on the form required by the board, located at http://www.nursing.ohio.gov/forms.htm (revised February 2013), that includes all of the information and attachments the board requires to evaluate the ability of the applicant to increase its enrollment capacity if the grant proposal is approved for funding.

Effective: 02/01/2014
R.C. 119.032 review dates: 10/15/2014
Promulgated Under: 119.03
Statutory Authority: 4723.063
Rule Amplifies: 4723.063
Prior Effective Dates: 02/01/2005, 02/01/2010

4723-25-07 Publication of notice for requests for proposals.

(A) Not less than thirty days prior to issuing a request for proposals, the board shall, by regular or electronic mail, provide notice of the issuance of a request for proposals to the administrator of all nurse education programs approved by the board under section 4723.06 of the Revised Code, or approved by the board of regents under section 3333.04 of the Revised Code.

(B) In addition to the notice required in paragraph (A) of this rule, the board shall also post notice of the issuance of the request for proposals on the board'swebsite , distribute electronic notice to all persons included on the board's electronic subscriber list, and mail notice to any persons who do not have access to electronic mail but who have requested to be placed on a courtesy mailing list maintained by the board.

Effective: 02/01/2010
R.C. 119.032 review dates: 10/13/2009 and 10/01/2014
Promulgated Under: 119.03
Statutory Authority: 4723.063
Rule Amplifies: 4723.063
Prior Effective Dates: 02/01/2005

4723-25-08 Funding cycle.

Grant cycles will begin on September first of odd number calendar years and extend for a period of two years, to August thirty-first of odd number years.

Effective: 02/01/2010
R.C. 119.032 review dates: 10/13/2009 and 10/01/2014
Promulgated Under: 119.03
Statutory Authority: 4723.063
Rule Amplifies: 4723.063
Prior Effective Dates: 02/01/2005

4723-25-09 Grant proposal form.

(A) Grant proposals shall be submitted for the nurse education grant program on the form required by the board.

(B) Information to be provided in the proposal shall be consistent with the request for proposal issued by the board and shall at minimum includethe following:

(1) Specifics as to how the requested grant funds will allow the nurse education program to increase its enrollment capacity and the specific role to be played by the health care facility, community health agency, or other education program with which it has entered a partnership;

(2) The name of the administrator employed by, or under contract with, the nurse education program who will be principally responsible for the grant and his or her academic and professional credentials;

(3) A projection of the amount that the nurse education program's enrollment capacity will be increased as a result of the grant;

(4) A detailed description of how the proposal is consistent with the standards for nurse education programs set forth in Chapter 4723-5 of the Administrative Code;

(5) Any faculty or instructional personnel positions to be supported with funds from the grant and how they will directly contribute to increasing the enrollment capacity of the nurse education program;

(6) Type and uses of any equipment requested to be leased or purchased with funds from the grant and how it will directly contribute to increasing the enrollment capacity of the nurse education program;

(7) If an applicant is a postlicensure nursing education program, how it will increase the number of faculty and instructional personnel to serve as educators in nurse education programs;

(8) How the program will maintain the increased enrollment capacity in a nurse education program following conclusion of the grant funding cycle;

(9) Other sources of funding, if any, that will be used to support efforts by the nurse education program and its partnership to increase the enrollment capacity of the program; and

(10) How grant funds will be accounted for separately from other sources of funding received by the nurse education program.

(C) Grant proposals that are received by the board after the proposal deadline date will not be considered for funding during the grant cycle for which they were submitted. A nurse education program submitting a late proposal may resubmit a grant request in a subsequent grant cycle according to standards set forth in the subsequent request for proposals.

Effective: 02/01/2010
R.C. 119.032 review dates: 10/13/2009 and 10/01/2014
Promulgated Under: 119.03
Statutory Authority: 4723.063
Rule Amplifies: 4723.063
Prior Effective Dates: 02/01/2005

4723-25-10 Grant review.

The board may delegate its authority, as it deems appropriate, to a committee of the board and staff members of the board, to review grants and make recommendations for funding to the full board.

Eff 2-1-05
Rule promulgated under: RC 119.03
Statutory Authority: 4723.063
Rule Amplifies: 4723.063
R.C. 119.032 review dates: 10/13/2009 and 10/01/2014

4723-25-11 Grant review criteria.

(A) Grant awards shall be made at the sole discretion of the board in accordance with the provisions of section 4723.063 of the Revised Code and the rules contained in this chapter.

(B) Preference in the award of grants shall be given to partnerships between nurse education programs and the following:

(1) Hospitals registered under section 3701.07 of the Revised Code;

(2) Nursing homes licensed under section 3721.02 of the Revised Code, or by a political subdivision certified under section 3721.09 of the Revised Code;

(3) County homes or county nursing homes as defined in section 5155.31 of the Revised Code that are certified under Title XVIII or XIX of the "Social Security Act, " 49 Stat. 620 (1935), 42 U.S.C. 301 , amended;

(4) Community health agencies as defined in paragraph (D) of rule 4723-25-02 of the Administrative Code;

(5) Education programs as defined in paragraph (H) of rule 4723-25-02 of the Administrative Code ;

(6) Patient centered medical homes as defined in paragraph (K) of rule 4723-25-02 of the Administrative Code.

(C) Preference in the award of grants may be given to those programs seeking grant renewal that have demonstrated success in meeting the nurse education grant program goal of increasing the enrollment capacity of the applicant nurse education program.

(D) Preference in the award of grants may be given to programs that have a pass rate on the applicable nurse licensure examination that averages ninety-five per cent or higher of the national average for first time candidates in any given year for three consecutive years prior to submission of the grant proposal.

(E) Preference in the award of grants may be given to postlicensure nursing education programs that have demonstrated success in training and preparing graduate level nurses to serve as nurse educators in Ohio nurse education programs.

Effective: 02/01/2014
R.C. 119.032 review dates: 10/15/2014
Promulgated Under: 119.03
Statutory Authority: 4723.063
Rule Amplifies: 4723.063
Prior Effective Dates: 02/01/2005

4723-25-12 Use of grant funds.

(A) Grant funds shall be used solely for purposes of increasing enrollment capacity in nurse education programs.

(B) Grant funds may be used to hire or contract with:

(1) Prelicensure nurse education program faculty and instructional personnel whose role will be the active supervision of one or more nursing students in a clinical setting; or

(2) Faculty or instructional personnel engaged in training and preparing graduate level nurses to serve as nurse educators in Ohio nurse education programs.

(C) Grant funds may be used for the lease or purchase of equipment only when it can be demonstrated that the equipment will be directly related to an increase in enrollment capacity at a nurse education program and only when the equipment will be leased or owned by the applicant nurse education program.

(D) Grant funds may be used as matching funds for other funding sources if both of the following are satisfied:

(1) Use of the funds from the other funding sources is consistent with the goal of the nurse education grant program of increasing the enrollment capacity in the nurse education program; and

(2) All grant requirements continue to be met.

Effective: 02/01/2010
R.C. 119.032 review dates: 10/13/2009 and 10/01/2014
Promulgated Under: 119.03
Statutory Authority: 4723.063
Rule Amplifies: 4723.063
Prior Effective Dates: 02/01/2005

4723-25-13 Prohibited uses of grant funds.

(A) Grant funds shall not be used for any of the following purposes:

(1) Administrative costs associated with the nurse education program, health care facility, community health agency, other education program, or partnership;

(2) The purchase of disposable items or disposable equipment;

(3) The purchase of personal items or equipment for students participating in a nurse education program;

(4) Costs associated with travel and lodging;

(5) Costs associated with meals and entertainment;

(6) Lease or purchase of vehicles;

(7) The construction or renovation of buildings;

(8) Liquidation of bad debts;

(9) Fines, penalties, interest, or other financial payments;

(10) The compensation of nurses who will be used as preceptors for prelicensure nursing education program students, except for the actual time a preceptor spends supervising no more than two nursing students at any one time in accordance with rule4723-5-20 of the Administrative Code; or

(11) The compensation of nurses who will be used as preceptors for postlicensure nursing education program students except for the actual time a preceptor spends supervising nursing students engaged in a clinical experience at the direction of faculty or instructional personnel of the nurse education program.

(B) Funds used for any purposes set forth in paragraph (A) of this rule must be repaid to the board within thirty days after the grantee is provided with notice of the board's determination that grant funds had previously been, or were currently being, used for purposes prohibited by this rule.

Effective: 02/01/2010
R.C. 119.032 review dates: 10/13/2009 and 10/01/2014
Promulgated Under: 119.03
Statutory Authority: 4723.063
Rule Amplifies: 4723.063
Prior Effective Dates: 02/01/2005

4723-25-14 Acknowledgment of terms.

(A) After receiving notification of approval of a grant proposal, the board and the nurse education program submitting the proposal shall execute a written agreement that contains the terms and conditions of the grant.

(B) This agreement, or acknowledgment of terms, shall be signed by the administrator of the nurse education program, or grantee, and by the board. The agreement may include but need not be limited to the following terms and conditions:

(1) Method for advising the board regarding a change of circumstances that may significantly impact the grantee's ability to comply with the terms of the grant;

(2) Method and schedule for disbursement of funds;

(3) Special reporting requirements specific to an individual grant proposal;

(4) Applicability of all relevant laws, regulations, and rulings; and

(5) Grantee indemnification requirements.

Effective: 02/01/2010
R.C. 119.032 review dates: 10/13/2009 and 10/01/2014
Promulgated Under: 119.03
Statutory Authority: 4723.063
Rule Amplifies: 4723.063
Prior Effective Dates: 02/01/2005

4723-25-15 Grantee reporting requirements.

(A) Each grantee nurse education program shall submit an annual report to the board for each year of the grant funding cycle. Annual reports shall comply with all of the following:

(1) Be completed by the administrator of the program;

(2) Be submitted in the format required by the board;

(3) Be according to the schedule determined by the board; and

(4) Identify how the grant funds were used to increase the enrollment capacity of the program .

(B) In addition to the annual report required in paragraph (A) of this rule, the administrator of the grantee nurse education program shall submit progress reports or periodic supplemental reports, completed questionnaires and other documents during each year of the grant funding cycle as requested by the board.

(C) At any time during the grant funding cycle the board may require that the grantee undergo an independent audit of the grant funds and how funds are being administered by the nurse education program or its partner health care facility, community health agency, or other education program.

(1) Any independent audits requested by the board shall be paid for by the grantee nurse education program .

(2) Grant funds shall not be used to pay the expenses of an independent audit requested by the board in accordance with this paragraph.

(D) All grant funds shall be administered and accounted for using generally accepted accounting principles.

Effective: 02/01/2010
R.C. 119.032 review dates: 10/13/2009 and 10/01/2014
Promulgated Under: 119.03
Statutory Authority: 4723.063
Rule Amplifies: 4723.063
Prior Effective Dates: 02/01/2005

4723-25-16 Reversion of funding.

(A) Grant recipients shall return to the board any unexpended grant funds that remain at the end of the grant period.

(B) Unexpended grant funds shall also be promptly returned to the board upon receipt of notice that any of the following have occurred:

(1) The grantee has failed to spend the grant funds according to the grant proposal approved by the board;

(2) The grantee has failed to comply with any provision included in the acknowledgment of terms as required by rule 4723-25-14 of the Administrative Code; or

(3) The grantee no longer maintains its status as a nurse education program approved by the board under section 4723.06 of the Revised Code, or by the board of regents under section 3333.04 of the Revised Code.

Effective: 02/01/2010
R.C. 119.032 review dates: 10/13/2009 and 10/01/2014
Promulgated Under: 119.03
Statutory Authority: 4723.063
Rule Amplifies: 4723.063
Prior Effective Dates: 02/01/2005

4723-25-17 Grantee programs, products, or publications.

Any special programs, products, or publications developed by the grantee nurse education program shall indicate that such program, product, or publication, was funded in whole or part by a grant from the Ohio board of nursing.

Eff 2-1-05
Rule promulgated under: RC 119.03
Statutory Authority: 4723.063
Rule Amplifies: 4723.063
R.C. 119.032 review dates: 10/13/2009 and 10/01/2014

4723-25-18 Annual grantee report.

The board shall make available on an annual basis, in print or by electronic means, a current list of nurse education grant program grantees together with the following information:

(A) The amount of the grant received by each grantee;

(B) The health care facility, community health facility, or other education program with which the grantee nurse education program has partnered;

(C) The amount by which the enrollment capacity of the grantee nurse education program was projected to increase;

(D) The proposed use of the grant funds;

(E) The extent to which funding of the grant proposal has resulted in an increase in the enrollment capacity of the grantee nurse education program; and

(F) Such other information the board deems appropriate.

Eff 2-1-05
Rule promulgated under: RC 119.03
Statutory Authority: 4723.063
Rule Amplifies: 4723.063
R.C. 119.032 review dates: 10/13/2009 and 10/01/2014