Chapter 117-6 | Schools

Rule 117-6-01 | Chart of accounts - school districts and community schools.

• Effective: July 16, 2021
• Promulgated Under: 117.20

(A) Funds: To demonstrate legal compliance and to facilitate sound management, school districts and community schools shall maintain financial records on a fund basis. Funds are to be established by each school district or community school based on statutory requirements and accounting needs. When not authorized or required by statute, the establishment of a new fund requires prior auditor of state approval under section 5705.12 of the Revised Code. A school district or community school should submit its request to auditor of state's chief of local government services division.

Funds are to be classified using the current guidelines and definitions established by the "Governmental Accounting Standards Board."

(B) Financial records: All school districts and joint vocational school districts and community schools established under Chapter 3314. of the Revised Code, shall maintain the financial records in accordance with the uniform school accounting system (USAS) as prescribed by the USAS manual and subsequent update bulletins issued by the auditor of state.

Last updated July 17, 2021 at 6:28 PM

Supplemental Information

Authorized By: 117.43
Amplifies: 117.43
Five Year Review Date: 7/1/2026
Prior Effective Dates: 1/31/1984, 8/1/1989, 4/1/2011

Rule 117-6-02 | Appropriation measures.

• Effective: July 16, 2021
• Promulgated Under: 117.20

At a minimum, appropriation measures shall be classified to set forth separately the amounts appropriated by fund. The appropriation measure as passed by the school board shall be the legal level of control. This is the level at which compliance with statutory budgetary requirements will be determined. A board of education may, but is not required to, pass appropriations at a more detailed level. The degree of detail is a discretionary decision to be exercised by the board of education based on the degree of control the board of education wishes to maintain over the financial activity of the school district.

Last updated July 17, 2021 at 6:28 PM

Supplemental Information

Authorized By: 117.43
Amplifies: 117.43
Five Year Review Date: 7/1/2026
Prior Effective Dates: 7/1/2000

Rule 117-6-03 | Set asides for capital improvements: schools.

• Effective: July 16, 2021
• Promulgated Under: 117.20

Except as provided in division (D) of section 3315.18 of the Revised Code, each school district shall set aside revenue for capital improvements and maintenance as defined in rule 3301-92-02 of the Administrative Code.

Last updated July 17, 2021 at 6:28 PM

Supplemental Information

Authorized By: 3315.18
Amplifies: 3315.18
Five Year Review Date: 7/1/2026
Prior Effective Dates: 9/7/1999, 1/23/2006

Rule 117-6-07 | Community school fiscal officer bonding requirements.

• Effective: July 16, 2021
• Promulgated Under: 117.20

(A) As used in this rule:

(1) "Governing authority" means the governing authority of a community school as used in Chapter 3314. of the Revised Code.

(2) "Fiscal officer" means the fiscal officer as designated in section 3314.011 of the Revised Code.

(3) "Employee dishonesty and faithful performance of duty policy" shall have the same meaning as in section 3.061 of the Revised Code.

(B) The fiscal officer of a community school shall execute a bond prior to entering upon the duties of fiscal officer, unless the fiscal officer is using an employee dishonesty and faithful performance of duty policy in lieu of bond as allowed by their school's policy. The bond shall be:

(1) In an amount and with surety to be established by a resolution of the governing authority;

(2) Payable to the state of Ohio; and

(3) Conditioned for the faithful performance of all the official duties required of the fiscal officer.

(C) The bond executed in accordance with paragraph (B) of this rule shall be deposited with the governing authority.

(D) A copy of the bond deposited in accordance with paragraph (C) of this rule, which shall be certified by the governing authority, shall be filed with the county auditor of the county in which the community school is located.

Last updated July 17, 2021 at 6:28 PM

Supplemental Information

Authorized By: 117.43
Amplifies: 3314.011
Five Year Review Date: 7/1/2026
Prior Effective Dates: 7/1/2000