(A) Each cultivator shall establish,
maintain, and comply with written policies and procedures that ensure adequate
security, surveillance, and control of the licensed premises that prevent
diversion, theft, or loss and meet the minimum requirements outlined under this
rule.
Pursuant to rule 1301:18-5-02 of the Administrative Code, each
cultivator shall petition the division of cannabis control prior to
implementing any major modification to the facility's security
procedures, systems, or equipment.
(B) Prior to the commencement of
business, each cultivator shall meet the following security and surveillance
requirements that ensure compliance with all standards established by the
division:
(1) Designate a secure,
limited access area for all equipment maintained pursuant to this rule that is
accessible only by authorized registered cultivator employees with foundational
training in security and surveillance;
(2) Maintain or construct
fencing to prevent unauthorized entry or access to waste disposal containers,
disposal areas, or compost areas located outside the facility;
(3) Install a security
alarm system with commercial grade equipment that includes the
following:
(a) An access alarm on all entry points and
windows;
(b) Motion detectors that identify unauthorized access into
the facility; and
(c) A silent alarm, which may be utilized during instances
of duress that sends a pre-recorded voice message to the facility's
designated security personnel and law enforcement, public safety, or emergency
services requesting dispatch, which includes the capability to enter a
designated code into an arming station to signal that the alarm user is being
forced to turn off the system.
(4) Install a video
surveillance system that complies with the following:
(a) Is capable of electronic monitoring of the facility and
real-time access by the division;
(b) Collects twenty-four-hour live video feed with
motion-activated recording capabilities for all video cameras that record in at
least fifteen frames per second;
(c) Archives and retains recordings for at least forty-five
calendar days;
(d) Contains a display monitor with a minimum screen size
of twelve inches;
(e) Exports still images in an industry standard format
that guarantees authentication and prevents alteration of the recorded
images;
(f) Produces clear color still photographs that are a
minimum of 600 x 600 dpi from any camera image, live or recorded;
(g) Embeds a date and time stamp on all recordings;
and
(h) Includes a failure notification system that provides an
audible and visual notification of any failure in the electronic monitoring
system.
(5) Install unobstructed
cameras in a manner that prevents tampering, captures the entirety of the
licensed premises, and clearly identifies all individuals and activities within
the surveilled area;
(6) Install cameras at
all the following locations:
(a) All points of ingress and egress;
(b) All secure, limited access areas;
(c) Any area where cannabis is cultivated, harvested,
stored, or handled;
(d) Any area that stores cannabis or facility
inventory;
(e) The facility's cannabis destruction and disposal
area; and
(f) All areas where sales proceeds are stored or
transferred.
(7) Daily records of all
registered employees' access to any secure, limited access
area;
(8) Develop emergency
policies and procedures for securing all inventory and currency in the event of
diversion, theft, or loss; and
(9) Any other
requirements the division deems necessary to maintain proper security and
surveillance and ensure public safety.
(C) Each cultivator shall inspect and
test all security and surveillance equipment at least once per month to ensure
functionality.
(1) Pursuant to rule
1301:18-3-17 of the Administrative Code, each cultivator shall record and
maintain evidence of all security and surveillance equipment tests pursuant to
this paragraph.
(2) Each cultivator shall
immediately notify the division of any failure in the facility's security
and surveillance system or any associated equipment.
Any necessary repair or replacement shall occur within
twenty-four hours of identification.
(3) Each cultivator shall
keep all security equipment in good-working order and the systems shall be
inspected and all devices tested on an annual basis by a third
party.
(D) In the event a cultivator is made
aware of any pending criminal, civil, or administrative investigations or legal
proceedings for which a video recording may contain relevant information, the
cultivator shall retain an unaltered copy of the recording until the
investigation or proceeding is closed or the entity conducting the
investigation or proceeding notifies the cultivator that it is not necessary to
retain the recording.
