This website publishes administrative rules on their effective dates, as designated by the adopting state agencies, colleges, and
universities.
| Rule |
Rule 3335-3-01 | President.
Effective:
September 25, 2023
(A) The president shall be the chief
executive officer of the Ohio state university subject to the control of the
board of trustees (BOT). Duties, authority and rights are as specified in the
BOT bylaws, paragraph (A) of rule 3335-1-03 of the Administrative
Code. (B) Any responsibility of the president
may be delegated to any other member of the faculty or staff of the university,
subject to any BOT limitations. The president will retain final authority and
responsibility for administration of the university. Delegation of major areas
shall be in writing to the BOT before implementation as specified in paragraph
(F) of rule 3335-1-03 of the Administrative Code. (C) The president shall designate a
president's planning cabinet. The cabinet shall provide advice and counsel
to the president, to discuss, deliberate and serve as the primary
decision-making body on major university policies, information sharing, and
other roles as the president shall determine, as specified in paragraph (G) of
rule 3335-1-03 of the Administrative Code. (D) Principal administrative officials
shall include the members of the president's cabinet, the deans of the
colleges and the dean and directors of regional campuses and their designated
staffs, the dean of the university libraries, chairs of academic departments,
directors of schools and academic centers, and such other administrative
officials as determined by the president, as specified in paragraph (H) of rule
3335-1-03 of the Administrative Code.
Last updated September 25, 2023 at 8:28 AM
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Rule 3335-3-02 | Executive vice president and provost.
Effective:
September 20, 2022
(A) The executive vice president and
provost shall be the chief operating officer of the university. Under the
direction of the president, the executive vice president and provost is
responsible for oversight of all academic programs, instructional affairs and
faculty affairs of the university. Duties, authority and rights are as
specified in paragraph (B) of rule 3335-1-03 of the Administrative
Code. (B) Any responsibility of the executive
vice president and provost may be delegated to any other member of the faculty
or staff of the university, subject to any university limitations. The
executive vice president and provost will retain final authority and
responsibility for operations of the university. Delegation of major areas
shall be in writing to the president before implementation. (C) The executive vice pres ident and
provost shall designate a senior management council. The council shall provide
advice to the provost, discuss, deliberate and serve as the primary
decision-making body on academic or university policies and other roles as the
provost shall determine. The provost shall chair a council of deans as
prescribed in rule 3335-3-23 of the Administrative Code.
Last updated September 20, 2022 at 8:44 AM
Supplemental Information
Authorized By:
3335
Amplifies:
3335-08
Prior Effective Dates:
11/9/2020
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Rule 3335-3-03 | Senior vice president for business and finance.
Effective:
September 20, 2022
The senior vice president for business and finance
shall be the chief financial officer of the university. Under the direction of
the president, the senior vice president for business and finance is
responsible for the administration of the university's business,
financial and administrative operations. Duties, authority and rights are as
specified in paragraph (C) of rule 3335-1-03 of the Administrative Code.
Last updated September 20, 2022 at 8:45 AM
Supplemental Information
Authorized By:
3335
Amplifies:
3335-08
Prior Effective Dates:
11/9/2020
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Rule 3335-3-04 | Vice president.
Effective:
September 20, 2022
An individual holding a vice president title shall
report to the president, or to the executive vice president and provost, and
shall be selected in accordance with BOT procedures.
Last updated September 20, 2022 at 8:45 AM
Supplemental Information
Authorized By:
3335
Amplifies:
3335-08
Prior Effective Dates:
11/9/2020
|
Rule 3335-3-05 | Vice provost.
Effective:
September 20, 2022
An individual holding a vice provost title shall
report to the executive vice president and provost and shall be selected in
accordance with university procedures.
Last updated September 20, 2022 at 8:45 AM
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Rule 3335-3-06 | Executive vice president and chancellor.
Effective:
November 9, 2020
The chancellor shall be the chief executive officer
of the Wexner medical center and shall be appointed by the Wexner medical
center board of trustees. Duties, authority and rights are as specified in the
bylaws of the medical staff.
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Rule 3335-3-07 | Vice president and director of athletics.
Effective:
September 20, 2022
(A) The senior vice president and
director of athletics shall be appointed by and responsible to the president.
The athletic council (see rule 3335-5-48.5 of the Administrative Code) shall
also be consulted in the appointment of the athletic director. (B) Under policies established by the
athletic council, the senior vice president and director of athletics shall
administer the intercollegiate athletics program subject to the direction of
the president or their designee. (C) The athletic physical plant shall be
under the concurrent jurisdiction of the department of athletics and the office
of facilities operation and development. Athletic physical plant employees
shall be under the jurisdiction of the department of athletics, which in
consultation with the office of physical facilities shall be responsible for
all normal maintenance and repairs. Major remodeling, renovation, construction
and other capital improvements shall be undertaken only with the prior approval
of, and under the direction of, the office of facilities operation and
development.
Last updated September 20, 2022 at 8:46 AM
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Rule 3335-3-23 | Council of deans.
Effective:
December 19, 2024
(A) The executive vice president and
provost, the deans of the colleges, the dean of the graduate school, the deans
and directors of the regional campuses, the dean of undergraduate education,
the dean of online education, and the dean of libraries shall comprise the
council of deans of the university. The executive vice president and provost
shall be chair of the council. (B) The council of deans shall meet on
the call of the chair. The council of deans shall serve as an advisory council
to the president.
Last updated December 19, 2024 at 8:01 AM
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Rule 3335-3-25 | Organization of the university.
Effective:
September 20, 2022
(A) For the purpose of administering the
various programs of the university, there shall be established educational and
administrative units within the university. All units of the university shall
be established, altered, or abolished only by the board of
trustees. (B) Procedures for recommending the
establishment, alteration and abolition of educational units shall be
promulgated by the university faculty or the university senate and approved by
the board of trustees (see rules 3335-3-37 and 3335-5-48.1 of the
Administrative Code). Procedures recommending the establishment, alteration and
abolition of administrative units shall be promulgated by the president and
approved by the board of trustees. (C) The basic organization of the
educational units of the university shall be as established in paragraph (B) of
rule 3335-1-05 of the Administrative Code.
Last updated September 20, 2022 at 8:46 AM
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Rule 3335-3-26 | Establishment of colleges and graduate school.
For educational administration the university shall
be organized into a graduate school and fifteen colleges, as established in
paragraph (B)(3) of rule 3335-1-05 of the Administrative Code.
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Rule 3335-3-26.1 | Establishment of regional campuses.
Effective:
September 20, 2022
(A) There shall be four regional campuses
of the university, as established in paragraph (B)(5) of rule 3335-1-05 of the
Administrative Code. (B) The four regional campuses shall be
administered separately by their respective deans and directors.
Last updated September 20, 2022 at 8:46 AM
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Rule 3335-3-27 | Organization of the graduate school.
The graduate school shall consist of those
components established in paragraph (B)(4) of rule 3335-1-05 of the
Administrative Code.
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Rule 3335-3-28 | Dean of libraries.
Effective:
September 20, 2022
(A) The dean of libraries shall be
appointed by the board of trustees upon nomination of the president. Before
making this nomination, the president shall confer with the executive vice
president and provost who, in turn, shall confer with representatives of the
faculty of the university libraries and with the library
committee. (B) The dean of libraries shall have the
responsibility and authority for administering the university libraries under
the jurisdiction of that office and the university archives. In the discharge
of library duties the dean shall be guided by the policies established by the
library committee (see rule 3335-5-48.2 of the Administrative Code). The dean
shall report to the president through the executive vice president and
provost. (C) Without limiting the generality of
the foregoing, the dean shall evaluate continuously the administrative and
operating practices of the university libraries under the jurisdiction of that
office and the university archives, and lead in the study of methods in
improving them; recommend appointments, promotions, and dismissals under the
rules of the university; and prepare for the approval of the executive vice
president and provost's annual recommendations for the budgets for
personnel and for archives and library materials.
Last updated September 20, 2022 at 8:47 AM
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Rule 3335-3-29 | Deans of the colleges.
Effective:
September 25, 2023
(A) There shall be a dean of each college
who shall be a member of its faculty and the administrative head of the
college. Each dean shall be appointed and reappointed by the board of trustees
upon nomination of the president. Before making this nomination or
recommendation for reappointment, the president shall confer with members of
the faculty of the college for which the dean or executive dean is to be
appointed and shall give substantial weight to faculty recommendations in
reaching a decision. The president shall also consider the recommendations of
the chairs of the departments and the directors of the schools in that
college. (B) The major responsibility of the dean
of each college shall be that of providing active leadership in the promotion,
direction and support of educational and research activities of the university,
in the maintenance of a high level of morale among the faculty, and in the
encouragement of the spirit of learning among the students. In addition, the
dean shall have general administrative responsibility for the program of the
college, subject to the approval of the president and the board of trustees.
These administrative responsibilities shall include the duties to: (1) Preside at meetings
of the college faculty and to appoint all college committees unless their
membership has been designated by faculty rule or by the college
faculty. (2) Approve courses of
study for students in their college, to warn students who are delinquent in
their studies and to recommend appropriate student disciplinary action to the
appropriate university disciplinary body or official. (3) Present candidates
for degrees to the president on behalf of the college faculty and to serve as a
member of the council of deans (see rule 3335-3-23 of the Administrative
Code). (4) Make recommendations
to the executive vice president and provost concerning the college budget, and
concerning the appointments to and promotions within the staff and the
membership of the college faculty, after consultation with the chairs of the
departments and the directors of the schools within the college. (5) Review in
consultation with the faculty the college's pattern of administration
(POA). The POA shall be consistent with the principles of faculty governance
and the responsibilities of the dean. At the beginning of each five-year term,
in consultation with the faculty, the dean shall either reaffirm or revise the
existing POA. The existing POA shall be the starting point for the review of
the POA and shall remain in effect until the process is complete. Any revisions
to the existing POA shall be accomplished first with broad faculty input,
obtained in a manner consistent with the college's established practices
and procedures, and, second, with faculty approval, also consistent with the
college's practices and procedures. If faculty approval is not achieved,
the dean shall explain the rationale in writing for the departure in order to
enhance communication and facilitate understanding. The POA will be submitted to the executive vice
president and provost for approval. After approval, the POA shall be made
available to all members of the faculty, be posted on the college web site, and
be distributed to each department and the college office. For purposes of defining minimum content the
following shall be included in the POA: (a) Introductory statement (b) College mission (c) Types of faculty appointments and their respective governance
rights (d) Organization of college services and staff (e) Overview of college administration (f) Description of college faculty governance structure,
including at least a college investigation and sanctioning committee (see rule
3335-04 of the Administrative Code) and a salary appeals committee (g) Policies governing faculty responsibilities and teaching
assignments (h) Policies governing allocation of college
resources (i) Grievance procedures (j) A statement recognizing in principle the presumption favoring
faculty rule on those matters in which faculty have primary responsibility,
including: curriculum, subject matter and methods of instruction, research,
faculty status (appointment, promotion and tenure of faculty), and those
aspects of student life which relate to the educational process. (Source:
"AAUP Statement on Government of Colleges and
Universities") (C) The dean is hereby given authority
requisite to carrying out the responsibilities of their position. The dean may
delegate any of their responsibility and authority to another member of the
faculty of the college. The dean shall be a voting member of the faculty of
each department. (D) The usual method of communication
between the dean and the president or the board of trustees shall be through
the office of academic affairs, then to the president and through the president
to the board of trustees.
Last updated September 25, 2023 at 8:28 AM
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Rule 3335-3-29.1 | Dean and director of a regional campus.
Effective:
September 20, 2022
(A) There shall be a dean and director of
each regional campus who shall be a member of its faculty and the
administrative head of the regional campus. The dean and director shall be
appointed by the board of trustees upon nomination of the executive vice
president and provost in consultation with the president. Before making this
nomination, the executive vice president and provost or designee shall confer
with the regional campus faculty and the department or school in which the
faculty appointment would be made, and shall consider the recommendations of
the deans of the colleges with regular faculty assigned to that
campus. (B) The major responsibility of each
regional campus dean and director shall be that of providing active leadership
in the promotion, direction, and support of educational activities and research
opportunities, in the maintenance of a high level of morale among the faculty,
and in the encouragement of the spirit of learning among the students. In
addition the dean and director shall have administrative responsibility for the
program of the regional campus subject to the approval of the executive vice
president and provost or designee, the president, and the board of trustees.
These administrative responsibilities shall include the duties to: (1) Preside at meetings
of the faculty executive committee. (2) Appoint members to
regional campus committees unless the method of selection is determined by the
Administrative Code or by the regional campus faculty. (3) Develop in consultation with the
faculty a pattern of administration for the regional campus following the
principles set forth in paragraph (C)(2) of rule 3335-3-35 of the
Administrative Code. (4) Communicate to the regional campus
community the educational programs, standards, and policies of the campus and
the university. (5) Establish the extent and variety of
course offerings on the regional campus in consultation with the executive vice
president and provost or designee, the appropriate college deans, department
chairs or school directors, and the faculty of the regional
campus. (6) Consult with the appropriate college
dean and department chair or school director and to jointly offer employment to
prospective faculty members assigned to the campus. (7) Assist the appropriate college deans,
department chairs, and school directors in the annual review of all faculty
assigned to the regional campus. This assistance shall include a written
evaluation of the faculty member's teaching, research, and service
activities on and for the regional campus. The regional campus dean and
director shall be consulted when a regional campus faculty member is being
considered for promotion and tenure and may suggest such candidates to the
appropriate chairs and directors. (8) Prepare and administer the regional
campus budget in consultation with the regional campus faculty budget
committee; to consult with the appropriate chair or director regarding faculty
salary recommendations; to be responsible for the management, maintenance, and
security of the physical plant and capital equipment of the regional
campus. (9) Maintain liaison with community
councils and agencies and to garner support of regional campus programs and
activities. (10) Develop, promote, and maintain
educational, cultural, and service programs with approval of the appropriate
university bodies and administrative officials. The dean and director shall
review all such programs periodically.
Last updated September 11, 2023 at 1:44 PM
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Rule 3335-3-30.1 | Dean for undergraduate education.
Effective:
September 20, 2022
(A) There shall be a dean of
undergraduate education who shall be a member of the faculty charged with
overseeing and implementing policies related to undergraduate academic
programming. The major responsibility of the dean of undergraduate education
shall be that of providing active leadership in the promotion, direction and
support of undergraduate educational activities of the university, and in the
encouragement of the spirit of learning among the students. The dean of
undergraduate education shall be appointed and reappointed by the board of
trustees upon nomination by the executive vice president and provost in
consultation with the president. (B) The dean of undergraduate education
shall serve as a member of the council of deans, and in general be responsible
for the progress of the educational policies and the well-being of
undergraduate programs at the university. The dean shall report to the
executive vice president and provost upon the condition and progress of the
undergraduate education whenever called upon to do so. (C) The dean of undergraduate education
shall work with colleges to propose and implement policies of the faculty with
respect to the development of programming for: challenging academic experiences
for undergraduate students; the curricula and requirements for baccalaureate
programs and the development of new and useful undergraduate programs; general
education requirements, including the retention and ongoing development of
curricula assigned specifically for the general education of all undergraduate
students; a general university honors program; and other academic programs that
are necessary and supportive of undergraduate studies. (D) The dean of undergraduate education
shall be responsible for the coordination of university advising and curricular
counseling. Specifically, the dean of undergraduate education shall keep
colleges informed of all changes in curricular requirements and other matters
pertaining to academic advising, and in this manner assist in achieving
consistency of advising across the university. (E) The dean of undergraduate education
shall be consulted by the deans of the colleges on matters relating to
university-wide aspects in undergraduate instruction. (F) With the approval of the faculty, or
its designated representative body and the deans of the colleges, the dean of
undergraduate education may appoint committees from the faculty to work with
them in the implementation of those policy areas as outlined in paragraphs (C)
and (D) of this rule. (G) The dean is hereby granted all
authority necessary to carry out the responsibilities of the dean of
undergraduate education. (H) The dean of undergraduate education
shall also be responsible for such other matters pertinent to undergraduate
education that may be designated by the executive vice president and
provost.
Last updated September 20, 2022 at 8:47 AM
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Rule 3335-3-31 | Dean of the graduate school.
Effective:
September 25, 2023
(A) There shall be a dean of the
graduate school who shall be the administrative head of the graduate school.
The dean shall be appointed by the board of trustees upon nomination of the
president. Before making a nomination, the president shall confer with the
graduate council. (B) The dean of the graduate school
shall have the same general responsibilities and authorities that pertain to
the deans of the colleges. The dean shall also preside at the meetings of the
graduate council and of its executive committee, make recommendations to the
council concerning all such matters as are of primary importance in the
development of the graduate work of the university, and make recommendations to
the executive vice president and provost concerning the budget of the graduate
school to provide for the proper maintenance of the school and to assist in the
development of graduate work and research programs. The dean of the graduate school shall present
candidates for graduate degrees to the president, serve as a member of the
council of deans, and in general, be responsible for the progress of the
educational policies and well-being of the school. The dean shall report to the
appropriate member of the president's planning cabinet upon the condition
and progress of the graduate school whenever called upon to do so. (C) The departments or schools offering
graduate work shall confer with the dean of the graduate school in all matters
related to graduate work. In all matters pertaining to teaching load and
adjustment of personnel, the dean of the graduate school shall consult with the
dean of the appropriate college. (D) The dean has all authority necessary
to carry out the responsibilities of the dean of the graduate
school. (E) The dean shall appoint all graduate
school committees unless their membership has been designated by these faculty
rules, the graduate council, or the graduate faculty. (F) Any of the responsibility and
authority of the dean of the graduate school may be delegated to another member
of the graduate faculty. (G) The usual method of communication
between the dean of the graduate school and the president or the board of
trustees shall be the same as for the deans of the colleges.
Last updated September 25, 2023 at 8:29 AM
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Rule 3335-3-32 | Associate and assistant deans or directors, coordinators, and other officials.
Effective:
September 20, 2022
Each college, the graduate school, and each
regional campus may have associate and assistant deans or directors,
coordinators, or such administrative officials as are needed to carry out the
programs of each unit. These positions shall be appointed pursuant to the
procedures outlined in rule 3335-5-02 of the Administrative Code and shall be
responsible to the principal administrative official of the educational unit.
They shall also have such responsibilities and authorities as may be delegated
to them from time to time by that official.
Last updated September 20, 2022 at 8:48 AM
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Rule 3335-3-33 | Secretaries.
Effective:
September 20, 2022
Each college and the graduate school shall have a
secretary who shall be responsible for keeping the records of the college,
including the minutes of all college or graduate school faculty meetings. The
secretary shall be appointed pursuant to the procedures outlined in rule
3335-5-02 of the Administrative Code and shall have such additional
responsibilities and authorities as may be delegated to them from time to time
by the dean. An associate or assistant dean or other college or graduate school
officer may also be designated as the secretary of the college or of the
graduate school (see paragraph (D)(5) of rule 3335-3-34 of the Administrative
Code, for secretary of a school).
Last updated September 20, 2022 at 8:48 AM
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Rule 3335-3-34 | Schools, departments, divisions, and sections; defined and located.
Effective:
September 20, 2022
(A) The units of a college organization
for instruction, research, and service are the school, department, and
division. Each of these units should normally meet the
following qualitative requirements: (1) A recognized,
discrete area of academic concern not already included within the mission of
another school, department or division. (2) A proposed or
existing academic program at both undergraduate and graduate or graduate
professional levels. (3) A source of faculty
members prepared to offer academic work in the subject concerned. (4) An academic subject
that offers research and/or public service opportunities in addition to formal
classroom teaching and has the potential for developing recognition by other
scholarly groups. (5) An academic field
that has developed or is in the process of developing a student clientele
either for the purpose of major programs or as an important "service"
discipline to other major programs. (6) The ability to assume
primary fiscal responsibility. (B) A particular unit may not meet all
the aforementioned criteria, but the formation of a unit that does not meet all
of the criteria should only be approved when circumstances dictate that
approval is important to the academic development of the
university. (C) Schools and departments shall have a
minimum of ten tenure-track faculty positions spread through at least one of
each of the three academic ranks of assistant professor to professor, unless
persuasive academic reasons demonstrate the need for exceptions. (D) A school is differentiated from a
department as follows: (1) The undergraduate or
graduate work offered by a school may lead to tagged degrees. (2) Recipients of
"tagged" degrees shall be recommended for such degrees by the faculty
of the appropriate school. (3) A school, with the
exception of the graduate school, may be organized into departments, divisions,
or sections. (4) A school, with the
exception of the graduate school, shall be responsible to a college for
administrative purposes. Curricular proposals developed by the school shall be
transmitted to the council on academic affairs for review and action after
approval by the college dean or designee. (5) A school may
establish its own admission and retention policies and requirements within the
framework of university policies and may retain student personnel records for
those students enrolled in degree programs under the control of the school. To
facilitate the conduct of these activities, a school shall appoint a secretary,
with the responsibilities outlined for a secretary of a college (see rule
3335-3-33 of the Administrative Code). (E) A "division" is an academic
unit established within a college or a school to provide for a developing need
in a circumscribed subject. The head of such a unit shall be known as the chair
of a division, shall have academic responsibility, and may be assigned fiscal
responsibility by the respective dean of the college or director of the school.
This unit shall be responsible for instruction, service, and research in a
specific academic concern. Such units may be established in any field in which
a new department is not feasible, but in which there is a possibility that
growth in the subject may eventually lead to the status of a department.
However, the determination to establish such a unit need not be based solely on
the presumption that such a unit will attain this status. The status of these
units shall be reviewed periodically by the council on academic
affairs. (F) A "section" is an informal
unit within a school, department, division, or academic center that is
established to expedite the administration of a given academic subject. The
function of a section shall be to assist the parent unit in the administration
of the subject and to provide an organizational structure for relationships
with professional organizations or other individuals with similar interests.
The faculty member in charge shall be known as the section head. The head of
the section is appointed by the administrator of the parent unit and has
responsibilities delegated by the administrator of the parent unit. The
formation of a section must be reported to the council on academic
affairs. (G) The establishment or abolition of
schools, departments, and divisions shall require approval by the council on
academic affairs, the university senate, and the board of trustees (see rule
3335-3-37 of the Administrative Code).
Last updated September 20, 2022 at 8:49 AM
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Rule 3335-3-35 | Chairs of departments, directors of schools.
Effective:
September 20, 2022
(A) The chair of each department and the
director of each school shall be the administrative head, respectively, of the
department or school. The department chair and the director of a school perform
a dual function. In addition to being the administrative head of the department
or school, the chair or director represents the faculty of the department or
school in dealing with the dean or others in the university administration.
Upon the nomination of the president or their designee, the board of trustees
shall appoint each chair and director for a term of four years subject to the
annual review provisions of the office of academic affairs. A chair or director
shall be eligible for reappointment. In selecting a chair or director, the
president or their designee shall confer with the dean of the college involved.
The dean, in turn, will consult with the faculty of the department or school on
all campuses, as well as other appropriate university officials. The president
or their designee shall give substantial weight to faculty recommendations in
reaching a decision regarding a nomination or recommendation for reappointment.
Department chairs and directors of schools report to the deans of their
colleges. (B) The president or their designee may
remove a chair or director during a four-year term after consultation with the
voting faculty and dean of the unit involved. The views of the faculty shall be
given substantial weight in arriving at any decision to remove a chair or
director from office. (C) The duties of the chair of a
department or the director of a school shall be as follows: (1) To have general
administrative responsibility for its program, subject to the approval of the
dean of the college. (2) To develop, in
consultation with the faculty, a pattern of administration. This pattern of
administration shall be made available to all present and prospective members
of the faculty of the department or school, and a copy shall be deposited in
the office of the dean of the college and in the office of the executive vice
president and provost. For purposes of defining minimum content, the
following shall be included in the pattern of administration: (a) A statement requiring the chair to provide a schedule of all
regular faculty meetings (see rule 3335-5-18 of the Administrative Code) to all
faculty members before the start of each semester, summer term, or
session. (b) A statement requiring the chair to maintain minutes of all
faculty meetings and to maintain records of all other actions covered by the
pattern of administration. (c) A statement that the chair will consult with the faculty on
all policy matters, and that such consideration will, whenever practicable, be
undertaken at a meeting of the faculty as a whole. (d) A statement recognizing in principle the presumption
favoring majority faculty rule on all matters covered by the pattern of
administration. This statement shall further provide that whenever majority
faculty rule is not followed, the department or faculty chair, or school
director, or dean and director of a regional campus, whichever is the case,
shall explain the reasons for the departure to enhance communication and to
facilitate understanding within the department. Where possible, this statement
of reasons shall be provided before the departure occurs. This explanation
shall outline the decision of the majority of the faculty, the decision of the
department or faculty chair, or school director, or dean and director of the
regional campus, whichever is the case, and the reasons the decisions differ.
The explanation shall be communicated to the faculty in writing, where
possible, or at a faculty meeting, with an opportunity provided for faculty to
comment. (e) A statement affirming that the faculty shall be consulted in
the initiation and in the review and selection of new faculty members for
appointment. (f) A statement explaining how faculty duties and
responsibilities in instruction, scholarship, and service are to be assigned
and distributed equitably. (3) To prepare, after
consultation with the faculty and in accordance with the pattern of
departmental administration, a statement setting forth the criteria and
procedures according to which recommendations are made concerning appointments
and/or dismissals, salary adjustments, promotions in rank, and matters
affecting the reappointment and tenure of the faculty. This statement shall be
made available to all present and prospective members of the department or
school, and a copy shall be deposited in the office of the dean of the college
and in the office of academic affairs. At the beginning of each four-year term
of the chair of a department or the director of a school, the members of the
department or school, the office of the dean of the college, and the office of
academic affairs shall receive either a revision or reaffirmation of the
original statement (4) To operate the
business of the department or school with efficiency and
timeliness. (5) To plan with the members of the
faculty and the dean of the college the regular evaluation of instructional and
administrative processes and methods for their improvement, and to develop a
plan for ensuring that students progress toward timely program
completion. (6) To evaluate faculty members
periodically in accordance with criteria approved by the board of trustees and
subject to instructions from the executive vice president and provost, and also
according to such supplemental criteria as may be set up by the department or
school. (7) To inform faculty members when they
receive their annual review of their right to review their primary personnel
file maintained by their tenure initiating unit and to place in that file a
response to any evaluation, comment or other material contained in the
file. (8) To recommend to the dean of the
college, after consultation with the faculty in accordance with paragraph
(C)(3) of this rule, appointments, promotions, dismissals, and matters
affecting the reappointment and tenure of members of the department or school
faculty. (9) To encourage research and
educational investigations. (10) To see that all faculty, regardless
of their assigned location, are offered the departmental privileges and
responsibilities appropriate to their rank. (11) To lead in
maintaining a high level of morale among faculty. (12) To see that
adequate supervision and training are given to those members of the faculty and
staff who may profit by such assistance. (13) To prepare (after
consultation with faculty) annual budget recommendations for consideration by
the dean of the college. (14) To promote
improvement of instruction by providing for the evaluation of each course when
offered, including written evaluation by students of the course and
instructors, and periodic course review by the faculty.
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Rule 3335-3-36 | Centers and institutes.
Effective:
September 20, 2022
(A) Definition of an academic center
(institute). An academic center is a non-degree granting
educational unit of the university engaged in research; instruction; or
clinical, outreach, or related service. An academic center is defined by its
mission and scope, not its title, and may be described as a center, institute,
laboratory, or similar term. Use of "center" or "institute"
in the names of proposed units of the university shall be limited to academic
centers, unless otherwise approved by the council on academic affairs. Academic
centers are of two broad types: university centers and college centers. University centers typically will have a
substantial research/scholarship component to their mission, but also may be
involved in instruction, and/or related service. Their internal funding
(initial and continuing) is drawn fully, or in large part, from central
university funds (e.g. office of the president, office of academic affairs,
office of research). The leadership of the center will report to one or more of
those offices. College centers typically will have some mix,
with variable emphases, of research/scholarship, instruction, service, clinical
or outreach missions. Internal funding (initial and continuing) is drawn fully,
or in large part, from one college or a small set of colleges. The leadership
of the center will report to one dean or a small set of deans. (B) Establishment, reporting, and
oversight. (1) Establishment of
university centers Proposals for university centers will be
developed following the "guidelines for the establishment and review of
academic centers" and submitted to the office of academic affairs for
action. The chair of the council on academic affairs
(CAA), the executive vice president and provost's designee to that
council, and the chair of the university research committee (URC) will review
the proposal to ensure adherence to the guidelines and determine if it includes
a substantial research component. If so, a "centers subcommittee" of
the council, supplemented with membership from URC, will review the proposal
and bring a recommendation for action to CAA. If a substantial research
component does not exist, the special subcommittee of the council (without URC
involvement) will review the proposal and bring a recommendation for action to
CAA. If approved by CAA, the proposal will be sent
to the university senate for final approval. That action will be communicated
to the board of trustees. (2) Establishment of
college centers. Each college will have a template for the
establishment and review of centers that will be included in the college
pattern of administration. Copies of college templates also will be maintained
in the office of academic affairs (OAA). Proposals will be developed with
adherence to the template, and submitted to the dean(s) of the
college(s). No review/action by CAA is required. The
dean(s) will inform the OAA of the establishment of such a center. OAA will
inform CAA, resulting in official institutional notification. The office of academic affairs shall maintain a
register of all academic centers and appropriate records concerning each
one. (3) Curricula and faculty
affiliation. Although neither university nor college centers
may establish independent course offerings and degree programs, they may
participate in cooperative programs involving course offerings and degree
programs within existing academic units. With the approval of the council on
academic affairs, the faculty of a school or college may delegate to an
academic center the authority to offer courses or degree programs established
under the auspices of that school or college. Proposals for any such courses or
programs must be forwarded to the office of academic affairs with the signature
approval of the appropriate school or college which must retain ultimate
authority and responsibility for the courses or degree programs. Faculty and staff may affiliate with the
academic center under procedures approved by its oversight committee. Academic
centers shall not serve as tenure initiating units. (4) Administration. An academic center shall be administered by a
director who shall be appointed by and report to the dean, relevant vice
president(s) or deans of the pertinent college(s). (5) Oversight. Each university and college center shall have
an oversight committee, at least two-thirds of whose members are tenure-track
faculty from the academic units involved in the center. The director shall
consult regularly with the oversight committee. The director of each academic center shall
develop in conjunction with the oversight committee a pattern of administration
for the center. (6) Review
process. All university centers will be reviewed two
years after initial establishment and at four-year intervals thereafter. The
centers subcommittee of CAA will conduct the review following the
"guidelines for the establishment and review of centers" and bring
a recommendation for action to CAA. The range of actions include: continuation,
conditional continuation with a follow-up in less than four years, and
termination. All college centers will be monitored through
annual reports to the college dean(s). Should significant change to a center
occur, or a decision be made to abolish a center, notification of that decision
will be made to the office of academic affairs and through it to CAA. (7) Previously
established centers. All existing academic centers established
outside of this rule shall be reviewed under the requirements of this rule.
Those not in compliance with the rule shall be allowed one additional year to
make appropriate adjustments to allow for their continuation. Note: the request of any established center
seeking to move from one type to another must be reviewed and approved by
CAA. (C) Conditional use of the term
"center." Start-up centers are permitted. Following
submission of a formal request by a vice president or dean and expedited review
and approval by CAA, the term "center" may be used related to
external or central funding possibilities. That action will be communicated
directly to the board of trustees. Should funding not be secured within one
year, the unit must request from CAA an extension of the use of the term. Once
funding is secured, the appropriate process for establishment of a university
or college center must be initiated within one year.
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Rule 3335-3-37 | Alteration or abolition of units.
Effective:
September 20, 2022
(A) Definitions. (1) The term unit refers
to departments, schools and colleges. (2) For purposes of this
rule, the term alteration shall refer to the consolidation or reconfiguration
of units. Consolidation shall refer to the combining of two or more units, with
little or no additional change. Reconfiguration shall refer to the breaking
apart of existing units and their academic programs and recombining the faculty
and programs into new units. (3) For the purposes of
this rule, the term abolition shall refer to the complete elimination of a unit
and the academic programs it provided. (4) Alteration or
abolition described herein may be initiated without a declaration of financial
exigency. (B) Procedure for alteration or abolition
of departments and schools. (1) A proposal to alter
or abolish a department or school may be initiated by any of the
following: (a) The dean of the college administratively responsible
for the department(s) or school(s) for which alteration or abolition is
proposed, (b) The executive vice president and provost, (c) The council on academic affairs, or (d) Faculty from the affected unit(s). (2) A proposal for
alteration or abolition of a department or school must include an analysis with
the following elements. It shall be the responsibility of the party making the
proposal to provide this analysis. (a) A rationale for alteration or abolition of the
department or school which includes a history of the formation, activities and
evaluation of the performance of the unit. (b) An enumeration of all faculty affected by the
alteration or abolition of the department(s) or school(s). (c) A person-by-person analysis of the proposed
reassignment or other accommodation of the faculty identified in paragraph
(B)(2)(b) of this rule, including a statement of the impact on promotion and
tenure. No tenured faculty member shall be involuntarily terminated as a result
of this process. However, faculty may be transferred to another unit in
accordance with paragraph (C)(2) of rule 3335-6-06 of the Administrative Code,
also considering the teaching, research, and service expertise of the
individual. (d) An analysis of the academic courses now taught by the
department(s) or school(s) and provisions for their reassignment to other
department(s) or school(s), if relevant. (e) An analysis of the students affected by the proposal,
including majors, non-majors, professional and graduate students. (f) Specific proposals regarding support for currently
enrolled students until degree completion. (g) An analysis of the budgetary consequences to all
relevant department(s) or school(s) resulting from the proposal. (h) An analysis of the services lost to the rest of the
university as a consequence of the proposal. (i) An analysis of impact on constituencies external to the
university, including alumni. (j) An analysis of the impact on governance at all relevant
levels as a consequence of the proposal. (k) An analysis of the impact upon diversity. (l) An analysis of the impact on the academic freedom and
responsibility of all affected faculty. (3) The proposal must be
discussed with affected faculty, students, and staff, who may provide written
and verbal feedback. The proposal may be modified by the proposal's
initiator in response to feedback. Following a thorough consultative process
with affected faculty, students, staff, and others as appropriate, the college
faculty shall vote on the proposal. The proposal, along with the numerical vote
of the college faculty, shall then be forwarded to the council on academic
affairs. (4) The proposal will be
judged by the assessment parameters developed by the council on academic
affairs and published in its guidelines. The council on academic affairs will
review the proposal and will also evaluate the consultation process. It will
then return the proposal to the initiator for additional work if the proposal
or the consultation has been judged inadequate, or approve the proposal and
send it to the university senate for consideration, or disapprove the proposal,
which ends the process. (5) If the council on
academic affairs approves the proposal, a memorandum of understanding will be
developed and signed by all relevant parties. (6) The university senate
shall vote on the proposal. If it approves the proposal, the recommendation
shall be forwarded to the president. A negative vote ends the
process. (7) The president shall
review the proposal. If in favor, the president will forward it to the board of
trustees. If the board of trustees approves the proposal, then the executive
vice president and provost will appoint an oversight committee to monitor the
implementation of the process. The chair of faculty council or designee, the
secretary of the university senate, one member of the committee on academic
freedom and responsibility, and three members of faculty council shall be
appointed to the oversight committee. The purpose of the oversight committee is
to safeguard the interests of affected faculty, students, and staff. Through
the chair of faculty council, the oversight committee will periodically report
to the university senate, review and assess outcomes, suggest changes where
targets are not being met, and assure that the memorandum of understanding is
upheld. The oversight committee will present a final report to the
senate. (C) Procedure for alteration or abolition
of colleges. (1) The council on
academic affairs, the executive vice president and provost, the dean, or
faculty from the affected unit may initiate a proposal to alter or abolish a
college. (2) A proposal for
alteration and abolition of a college must include an analysis of all of the
elements outlined in paragraph (B)(2) of this rule. It shall be the
responsibility of the party making the proposal to provide this
analysis. (3) The council on
academic affairs shall appoint an ad hoc committee to evaluate the proposal.
The ad hoc committee shall have a majority comprised of tenure-track faculty.
The charge to the ad hoc committee and the composition of that committee must
be agreed upon by the council on academic affairs, the executive committee of
faculty council, and the executive vice president and provost. The ad hoc committee shall evaluate the
proposal, which shall include extensive consultation with affected faculty,
students, and staff, and relevant parties external to the university, as
described in paragraph (B)(3) of this rule. (4) The recommendation of the ad hoc
committee will be forwarded to the council on academic affairs and the
executive vice president and provost. (5) Prior to accepting or rejecting the
ad hoc committee's recommendation, the council on academic affairs will
consult with faculty council and the executive vice president and provost. The
faculty council response, including its vote, and a letter of recommendation
from the executive vice president and provost shall be considered by the
council on academic affairs. The council on academic affairs will then either
terminate the process or forward its positive recommendation to the university
senate. (6) If the council on academic affairs
approves the proposal, a memorandum of understanding will be developed and
signed by all relevant parties. (7) The university senate shall vote on
the proposal. If it approves the proposal, the recommendation shall be
forwarded to the president. A negative vote ends the process. (8) The president shall review the
proposal. If in favor, the president shall forward it to the board of trustees.
If the board of trustees approves the proposal, then the executive vice
president and provost will appoint an oversight committee to monitor the
implementation of the process. The chair of faculty council or designee, the
secretary of the university senate, one member of the committee on academic
freedom and responsibility, and three members of faculty council shall be
appointed to the oversight committee. The purpose of the oversight committee is
to safeguard the interests of affected faculty, students, and staff. Through
the chair of faculty council, the oversight committee will periodically report
to the university senate, review and assess outcomes, suggest changes where
targets are not being met, and assure that the memorandum of understanding is
upheld. The oversight committee will present a final report to the senate
within one year of implementation.
Last updated September 20, 2022 at 8:50 AM
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