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This website publishes administrative rules on their effective dates, as designated by the adopting state agencies, colleges, and universities.

Chapter 3344-13 | Bylaws

 
 
 
Rule
Rule 3344-13-01 | Bylaws of the faculty senate.
 

(A) College faculties. Membership and bylaws (revised June 22, 2009.)

Each college, except the college of graduate studies, shall have a college faculty constituted as follows: the president of the university; the chief academic officer; the dean, associate deans, and assistant deans of the college; and all persons assigned to the college with the faculty rank of professor, associate professor, clinical associate professor, assistant professor, clinical assistant professor, instructor, college assistant lecturer, college associate lecturer, college senior lecturer, research assistant professor, research associate professor, research professor, college of law clinical professor, college of law legal writing professor, professor of practice, associate professor of practice, assistant professor of practice and emeritus. In cases involving doubt as to the proper college or colleges to which a person is assigned, assignment will be made by the chief academic officer after obtaining the recommendation of the deans concerned.

(B) Governance rights of college faculty

With the exception of emeritus faculty, all members of a college faculty shall be eligible to participate in all aspects of faculty governance at all institutional levels (academic unit, college, and university), except for PRC service, which is open solely to tenured faculty members.

(C) Each college shall establish a procedure for ensuring student participation in college committees.

(D) The college of graduate studies shall have a college faculty constituted as follows: the president of the university, the chief academic officer; the dean, associate deans, and assistant deans of the college; all college deans; all full-time and adjunct faculty members of the university regularly engaged in graduate activities who apply for admission and are appointed to the graduate faculty by the dean of the college of graduate studies. The dean of the college and the graduate council shall establish standards for admission, continuance, resignation, and/or removal for cause of any member of the graduate faculty from the college of graduate studies. The dean shall maintain a current list of names of the graduate faculty members. Such standards, as well as the bylaws of the college, shall be approved by the faculty senate.

(E) A faculty organization and bylaws consistent with these bylaws shall be approved by each college faculty. It is the responsibility of the college faculty affairs committee or its equivalent to encourage consistency between college and university bylaws. The dean shall notify the secretary of the faculty senate as to the organization plan and bylaws adopted by the college faculty and any subsequent changes made in them. Approved college bylaws and personnel policies will be maintained in updated form by the secretary of the faculty senate.

(F) Calling meetings.

The college faculty shall meet upon call of the dean of the college. Additional means of calling meetings may be established by the college faculty.

(G) Chairperson.

The dean of the college shall either be chairperson of the college faculty or make provision for a chairperson to be elected by the college faculty.

(H) Powers.

The several college faculties shall have the following general powers:

(1) To adopt, alter, or abolish requirements for admission to the college subject to the approval of the faculty senate (see paragraph (F) of rule 3344-13-03 of the Administrative Code.)

(2) To adopt, alter, or abolish courses and curricula subject, in certain cases, to the approval of the faculty senate (see paragraph (E) of rule 3344-13-03 of the Administrative Code.)

(3) To create and abolish schools, bureaus, and departments of instruction within the college subject to approval of the faculty senate (see paragraph (E) of rule 3344-13-03 of the Administrative Code.)

(4) To adopt and abolish academic degrees administered by them subject to the approval of the faculty senate (see paragraph (E) of rule 3344-13-03 of the Administrative Code.)

(5) To recommend to the university curriculum committee and the faculty senate any changes in the subject matter requirements within the college, for graduation from the university or for the awarding of professional or advanced degrees (see paragraph (E) of rule 3344-13-03 of the Administrative Code.)

(6) To provide for the transaction of the business of the college as provided by the established precedents of the college and approved college bylaws and personnel policies.

Supplemental Information

Authorized By: 111.15
Amplifies: 3344
Rule 3344-13-02 | The faculty senate.
 

(A) Membership categories (revised June 28, 2011). There shall be a faculty senate constituted as follows:

(1) Elected members as follows: two representatives of the teaching faculty from the college of graduate studies. For all other colleges*: colleges with fewer than twenty-five full-time faculty members eligible to serve as elected members of faculty senate shall have one representative for each five eligible faculty members; colleges with twentyfive or more full-time faculty eligible to serve as elected members of faculty senate shall each have five representatives, with one additional representative for each such twenty-five members in excess of twenty-five. The professional librarians shall have one voting representative elected from and by their membership.

(2) *For the purpose of senate representation, the free-standing school of nursing is viewed as a "college."

(3) Corresponding members: the president of the university, the chief academic officer, the deans of each college, and other appropriate administrators (not to exceed ten in number) designated by the president of the university; two representatives from the professional staff organizations, two retired faculty association representatives, and four student representatives shall be corresponding members with the right to participate in discussions but without the right to vote. Administrators not currently corresponding members may be called to faculty senate meetings for information purposes.

(B) Selection of elected members.

The elected members shall be chosen in the following manner:

(1) Eligibility. Only a member of a college faculty (paragraph (A) of rule 3344-13-01 of the Administrative Code) shall be eligible to vote for and act as a representative for the college. A member of more than one college faculty shall be eligible to represent only one, except that a member of the teaching faculty of graduate studies shall be eligible to act as a representative from either this college or the other college to which they are assigned, but not both. Only those members of a college faculty other than the president, the chief academic officer, the dean, associate deans, assistant deans, vice provosts, associate provosts, assistant provosts, and executive assistants to the president shall be eligible to serve as elected college representatives to the faculty senate.

(2) Representatives shall serve two-year terms and not more than three terms consecutively. In the first year's election, half the representatives from each college shall serve only a one-year term. Those receiving the larger number of votes will in the initial election serve two years. The initial one-year term shall count as one of the three consecutive terms for which a representative may serve.

(3) Each college faculty shall set up a procedure for nominating at least twice the number of representatives to be elected. The college shall select the required number of representatives by mail ballot to be supervised by a body designated by the college faculty. This election shall take place during the spring semester of each academic year on a schedule such that the balloting is completed, counted, and senators selected by March first. Members elected take office on September first.

(4) When faculty senate representative positions are vacated during the term of office, the representatives to faculty senate from the college concerned shall elect temporary replacements. At the next regular election, each vacancy shall be filled by an election for the unexpired term. A person so elected to fill out one year of an unexpired term shall be considered as having served one of the three consecutive terms for which a representative may serve.

(C) Selection of professional representatives.

The corresponding members representing the two professional staff organizations shall be chosen in the following manner:

(1) Eligibility. Only professional members of the two professional staff organizations shall be eligible to act as corresponding non-voting representatives for the professional members of the professional staff organizations in the faculty senate.

(2) Professional representatives shall serve two-year terms and not more than two terms consecutively. Upon ratification of this provision those eligible to vote according to paragraph (C)(1) of this rule will elect two members from each of the two professional staff organizations, one of each organization as determined by lot shall serve two years, the other of each organization only one. The initial one-year term shall count as one of the two consecutive terms for which a representative may serve. Each professional organization shall set up a procedure for nominating at least twice the number of representatives to be elected. They shall select the required number of representatives by mail ballot to be supervised by a body designated by the total membership of each group. Election shall take place during the spring semester of each academic year. Members elected take office on September first (revised February 27, 2002.)

(3) Faculty senate positions (paragraph (C)(2) of this rule) vacated during term of office will be filled until the next election by appointment by the academic steering committee of faculty senate from among those eligible. At such next election each vacancy shall be filled by an election for the unexpired term.

(D) Selection of retired faculty association representatives.

The two corresponding non-voting members of the retired faculty association shall be selected according to a procedure that is determined by the association. Members selected take office on September first, (revised February 27, 2002.)

(E) Selection of student representatives.

The four student corresponding non-voting members shall be appointed by the student appointments board for terms of one year each. Such students shall have earned forty-five credit hours and shall have a GPA of at least 2.50 for all credit hours earned. No student may be appointed unless an adequate and timely notice requesting student applications appears in student publications. Vacancies in student membership on faculty senate occurring during the term of office shall be filled by the student appointments board for the remaining term of service when one full semester or longer (summer term not included) remains of his or her term of service.

(F) Faculty senate quorum.

A majority of the voting members of the faculty senate shall constitute a quorum.

(G) Faculty senate officers.

The faculty senate shall be served by three officers chosen from its elected membership (paragraph (A)(1) of this rule). These three faculty senate officers shall be senate president, the senate vice president, and senate secretary.

(1) Senate president's duties and responsibilities. The faculty senate president shall:

(a) Preside at all meetings of the faculty senate;

(b) Preside at all meetings of the academic steering committee;

(c) Officially inform in writing the university president or other appropriate administrative officers of the formal transactions of the faculty senate;

(d) Officially represent the interests of the faculty as a faculty representative to the board of trustees of Cleveland state university;

(e) Informally represent the interests of the faculty to university administrators and, when appropriate, to other intra-university and extra-university agencies;

(f) Manage the faculty senate administrative office (paragraph (G) of this rule);

(g) And perform such other duties as may be assigned by these bylaws and by actions of the faculty senate.

(2) Senate vice president's duties and responsibilities. The faculty senate vice president shall:

(a) Preside at meetings of the faculty senate and the academic steering committee in the absence of the senate president;

(b) Assume all of the duties of the senate president whenever they are absent from campus or otherwise incapacitated by illness or injury for more than two consecutive weeks;

(c) And perform such other duties as may be assigned by these bylaws, by the senate president, and by actions of the faculty senate.

(3) Secretary's duties and responsibilities. The faculty senate secretary shall:

(a) Supervise the preparation and distribution of the agenda for faculty senate meetings to all members at least one week prior to all scheduled meetings;

(b) Supervise the preparation and distribution of the minutes of the meetings of the faculty senate. Such minutes shall be distributed within ten days following faculty senate meetings.

(c) Conduct all university-wide faculty elections, provide timely notice to college faculties of needed college nominations for appointments and elections, and receive notification of the results of all collegewide faculty elections.

(d) Serve as the archivist of important faculty senate documents, including minutes, correspondence, reports, and similar documents;

(e) And perform such other duties as may be assigned by the bylaws, by the senate president, and by actions of the faculty senate.

(H) Election of officers (revised September 20, 2007).

(1) Elected members of the faculty senate who have served as a chair of a standing faculty senate committee or as an elected member of the faculty senate for at least one year and who hold tenure shall be eligible for election to the offices of faculty senate president, vice president, or secretary.

Elections for the offices of president and secretary normally shall be held in even years and for vice president in odd years, except that any vacancy in any of the three offices shall be filled by election during the spring semester of that academic year. (revised October 24, 2001)

(2) The terms of office for all three positions shall commence at the start of the fall semester subsequent to the spring election and shall continue for two years, with no more than two consecutive terms to be served by any faculty member in any single office. Outgoing senate officers will work with officers-elect during the summer semester after the election to ensure a smooth transition into the new academic year.

(3) The procedures governing regular elections shall be as follows:

(a) Immediately following the election of senators each year (to be completed no later than March first, per paragraph (B)(3) of this rule), the faculty senate president shall appoint three elected members of the academic steering committee, each representing a different college, to serve as the nominating committee. This nominating committee shall nominate of its own motion up to two candidates for each of the offices to be filled. The nominating committee shall add to the slate of nominees' any and all nominations by petition, signed by at least five elected members serving on the faculty senate in the following academic year and received by the nominating committee by April first (revised September 12, 2008).

(b) The nominating committee shall determine the willingness of proposed candidates to serve in advance of entering their names into nomination. Each person so nominated shall submit concurrently a brief biographical sketch and may contribute a brief voluntary statement.

(c) At the April steering committee meeting the nominating committee shall provide faculty senate members with the final slate of candidates for each office to be filled. Under each candidate's name shall be the brief biographical sketch and, if received, the candidate's statement.

(d) From their final slate of candidates, the nominating committee will organize a ballot of senators continuing in the following year and senators-elect. Elections shall be by a majority of the votes cast. In the event that a majority is not received by any candidate, the two candidates receiving most votes will be retained and another vote shall be conducted.

(e) Elections must be completed by the final faculty senate meeting of the spring semester, where results will be announced. President-elect, vice-president-elect, and secretary-elect will have the opportunity to work with outgoing executive committee members in order to provide a smooth transition from one year to the next.

(I) Faculty senate administrative office.

To assist the faculty senate officers, committee chairpersons, members, and others, a faculty senate administrative office shall be established. This administrative office shall be staffed adequately by the chief academic officer with a secretary and appropriate office facilities. The three officers shall be accorded released time commensurate with their responsibilities.

(J) Faculty senate meetings.

Written notice of the time and agenda of all meetings of the faculty senate shall be given to members of the faculty senate by the faculty senate secretary approximately one week in advance of the meeting. The faculty senate shall schedule a meeting at least once each month from September through May. Meetings in addition to the regular monthly meeting may be held on call of the faculty senate president or on the written request to the faculty senate secretary of six elected members of the faculty senate. Meetings shall be open to all members of the university community. Visitors from outside the university may attend by permission of the faculty senate.

(K) Faculty senate duties and responsibilities. The faculty senate shall have the duties and responsibilities to:

(1) Initiate educational and academic policies of the university. The faculty senate shall have the authority to designate ad hoc committees for this purpose and to act upon reports from any university committee to the extent that the academic policies of the university are affected. There shall be standing committees of the faculty senate as specified in these bylaws (rule 3344-13-03 of the Administrative Code).

(2) Adopt rules to effectuate the educational and academic policies of the university.

(3) Bring up for consideration proposals on matters pertaining to the general welfare of the university, including any parts of it such as faculty, students, or administrative units.

(4) Make recommendations to the administration relative to buildings, budget priorities, and new proposals and developments.

(5) Act upon all matters of routine faculty business in pursuance of already established university policies.

(6) Elect members to the equal opportunity hearing panel. Four of the total of twelve faculty members shall be elected each year for a three-year term. The election shall take place in the spring semester of each academic year.

(7) Summaries of the actions of the faculty senate shall be sent to all members of the university faculty and professional members and student members of faculty senate within approximately fifteen days following the meeting.

(L) Faculty senate voting (revised September 20, 2007).

Issues brought before the faculty senate shall be decided by a majority of members present and voting, except that members of Senate standing committees shall be elected by plurality vote. Voting shall be by voice or show of hands, except that a secret ballot may be taken by a majority vote of those present and voting.

(M) Faculty senate procedures.

All meetings, except as otherwise provided for by the faculty senate, shall be conducted according to the most recently revised edition of Robert's Rules of Order.

(N) Faculty senate attendance.

A faculty senator who cannot attend a senate meeting shall provide notice to the faculty senate secretary no fewer than twenty-four hours in advance of the meeting. Failure to provide such notice will constitute an unexcused absence for the senator, to be recorded by the faculty senate secretary. If a senator accumulates two unexcused absences during an academic year, the faculty senate secretary will inform the caucus of the college represented by the senator of the absenteeism. If a senator has been declared an absentee, the college caucus will have the option to replace the absentee senator using the temporary election provisions described in paragraph (B)(4) of rule 3344-13-02 of the Administrative Code.

Supplemental Information

Authorized By: 111.15
Amplifies: 3344
Prior Effective Dates: 7/29/1988, 9/1/2009
Rule 3344-13-03 | Standing committees.
 

(A) Committee names (revised September 12, 2008.)

The following committees shall be standing committees of the faculty senate.

(1) Academic steering committee

(2) University curriculum committee

(3) Admissions and standards committee

(4) University faculty affairs committee

(5) Student life committee

(6) Committee on athletics

(7) Minority affairs committee

(8) Library committee

(9) Graduation, convocation, and assembly committee

(10) Committee on academic space

(11) Academic technology committee

(12) University personnel committee

(13) University petitions committee

(14) Budget and finance committee

(15) Electronic learning committee

(B) Committee membership.

(1) The terms of office of faculty members of all standing committees shall begin on September first and terminate on August thirty-first and those of student members shall begin on the first day of the summer term and terminate on the last day of the spring semester.

(2) The regularly appointed or elected faculty members of all standing committees, except the academic steering committee, shall serve a term of two years; and no appointed or elected member shall serve more than two consecutive terms. Provision shall be made for staggering the membership so that continuity is provided. In staggering the membership, the original one-year appointments or elections shall count as one term of the two-term consecutive limit (paragraph (D)(1) of this rule).

(3) Student members of standing committees shall be appointed by the student appointments board for terms of one year each and may be reappointed for a second term. Such students shall have earned forty-five credit hours and shall have a GPA of at least 2.50 for all credit hours earned. No student may be appointed unless an adequate and timely notice requesting student applications appears in student publications.

(4) A person may serve on no more than two standing committees at any one time and then only if one is the academic steering committee or the university personnel committee. No person may serve concurrently on the university faculty affairs committee and the university personnel committee or the university peer review committee. If the chairperson of any standing or ad hoc committee to which faculty members are appointed by the academic steering committee is not an elected member of faculty senate, designation as chairperson thereby makes the chairperson an ex officio limited member of faculty senate so long as the faculty member is chairperson of that committee. This limited membership includes only the right to introduce and discuss motions from the standing or ad hoc committee of which the faculty member is chair. This limited membership does not include any other rights, such as the right to vote or to be included in quorum computations.

(5) In the event of the death, resignation, or leave of an appointed or elected member of a standing committee, the member shall be replaced for the remaining term of service when one full semester or longer (summer term not included) remains of the member's term of service. Such replacement shall be considered as having served one term of the two-term consecutive limit if a faculty member serves as a replacement for one year or more. Ordinarily, faculty on leave may be temporarily replaced by a faculty member from that faculty member's college, if such replacement is needed. Appointed committee members shall be replaced by the academic steering committee; elected committee members shall be replaced by the faculty senate representatives from the college to which that position is allocated. In the event that a vacancy shall occur on the university personnel committee for which a replacement is necessary by the terms of this paragraph, the replacement shall be chosen by election in the faculty senate if time permits, otherwise by the academic steering committee, from at least two nominees identified by the senate members from the college to which the position is allocated.

(C) Annual reports.

The chairperson of each of the standing committees other than the graduation, convocation, and assembly committee, the academic steering committee, and the university personnel committee, shall make at least one annual report to the faculty senate.

(D) Academic steering committee (revised June 28, 2011.)

(1) The committee shall consist of the senate president, serving as chairperson, the senate vice president, the senate secretary, one elected member of the faculty senate from each of the colleges and the school of nursing except the college of graduate studies; except that, for each five elected members to faculty senate beyond five, each college shall have an additional elected member of faculty senate on the committee. The elected member(s) to serve on the committee from each college shall be chosen promptly by those elected representatives from the college on the faculty senate who are entitled to membership on the faculty senate for the upcoming year. Elected members serve on the academic steering committee for a term of one year from September first to August thirty-first. Four other faculty members serve ex officio as voting members on the academic steering committee by virtue of their positions as chair of the budget and finance committee, the admissions and standards committee, the university curriculum committee, and the university faculty affairs committee. These four members serve only during their terms as chairs of their respective standing committees. The elected faculty representative to the board of trustees shall serve as an ex officio non-voting corresponding member.

(2) The president of the university and the provost of the university shall be ex officio, non-voting, corresponding members of the committee. The senate secretary shall serve as secretary of the committee.

(3) The functions of the committee are:

(a) To appoint such faculty members of all other standing committees of the faculty senate as are designated appointed members in these bylaws; to appoint ad hoc committees of the faculty senate; and to designate the chairpersons of all committees to whom it appoints members. Such designated committee chairpersons shall have, as a result of their designation, ex officio limited membership on faculty senate in accordance with paragraph (B) of this rule. Eligibility to be appointed members of each committee is described in the section relating to that committee. The names of the members of each standing committee shall be reported to the senate secretary.

(b) To prepare the agenda for faculty senate for distribution by the senate secretary.

(c) To take such action regarding affairs of faculty senate as may be necessary between meetings.

(d) To advise the president and the faculty senate on the committee structure of the faculty organization.

(e) To serve as the informal hearing committee specified in the procedural standards in faculty dismissal proceedings with the responsibilities there specified (see rule 3344-11-15 of the Administrative Code.)

(f) To serve as the committee of the faculty senate that consults with the administration regarding matters of strategic planning.

(E) University curriculum committee (revised September 20, 2007.)

(1) The committee shall consist of the chief academic officer and the director of university libraries or their representatives and the university registrar as ex officio corresponding members; one appointed member from each of the colleges other than the college of liberal arts and social sciences and the college of graduate studies; two appointed members from the college of liberal arts and social sciences, one in each of two areas: humanities and social sciences; one appointed member from the graduate council; and two student members.

(2) The functions of the committee are:

(a) To make recommendations to the faculty senate concerning the establishment, inclusion by merger, alteration, and abolition of: all curricula offered by the university; all degrees and certifications conferred under authority of the university; all colleges, departments, schools, and bureaus.

(b) To make recommendations to the faculty senate on certain proposals from the various colleges respecting courses and curricula. These certain proposals are those affecting a course or curriculum outside the college making the proposal and those proposals setting up a new curriculum.

(c) To make recommendations to the faculty senate upon proposals from the various colleges respecting academic degrees (see paragraph (G)(4) of rule 3344-13-01 of the Administrative Code). These recommendations to the faculty senate shall be made only after notice thereof, in at least abbreviated form, has been given to the university organization. Failure of the curriculum committee to act or to submit its recommendations shall not deprive the faculty senate of power to review these proposals.

(d) To make recommendations to the faculty senate upon proposals from the various colleges respecting subject-matter requirements for graduation (see paragraph (G)(5) of rule 3344-13-01 of the Administrative Code.) To recommend to the faculty senate changes in all university subject- matter requirements for graduation.

(e) To conduct such investigations and appoint such committees as are reasonably necessary to carry out its responsibilities under these bylaws.

(F) Admissions and standards committee.

(1) The committee shall consist of the chief university officer for enrollment management, the deans (or designees) of two colleges as ex officio corresponding members. Voting members shall consist of one appointed member from each of the colleges, except the college of graduate studies, one appointed member from the graduate council, and two student members. The two deans are to be appointed by the academic steering committee and shall serve two-year terms on a staggered basis so that only one dean is appointed each year. The academic steering committee shall make their appointments in such a way that all deans of colleges serve on the committee on a rotating basis and with as nearly equal frequency as possible.

(2) The functions of the committee are:

(a) To make recommendations to the faculty senate on policies and practices pertaining to grading, the academic standing of students, and proficiency standards for graduation and advanced degrees.

(b) To establish policies and procedures for handling student academic misconduct.

(c) To recommend to the faculty senate any needed changes in all university admissions rules.

(d) To review changes in the entrance requirements proposed by any of the colleges and make its recommendations concerning them to the faculty senate (see paragraph (G)(1) of rule 3344-13-01 of the Administrative Code.)

(e) To act as an advisory council to chief university officer for enrollment management and services upon all problems arising in connection with their duties.

(f) To work with the administration in all matters concerning the academic calendar and the scheduling of classes.

(g) To review the annual report of the university petitions committee, and make recommendations to the faculty senate concerning observed trouble points.

(h) The annual reports of this committee shall include a report on the administration of academic standards during the previous year; a report on admissions data pertaining to the fall entering class of each college; and a report on the performance of the class admitted a year earlier.

(G) University faculty affairs committee (revised October 24, 2001).

(1) The committee shall consist of the chief academic officer as ex officio corresponding member and six members elected from the full-time teaching faculty by the elected members of the faculty senate. This election shall take place in the spring semester of each academic year. At least one member of the committee shall be a member of the faculty senate. No member of the university faculty affairs committee may serve concurrently as a member of the university personnel committee or the university peer review committee. The committee shall select its own chairperson.

(2) The functions of the committee are:

(a) To review and evaluate the tenure regulations set forth in rule 3344-11-03 of the Administrative Code and report to the faculty senate any recommendations for modifying them.

(b) To hear all cases for exception to the tenure rules for the college of law and non-bargaining unit faculty and recommend appropriate action to the chief academic officer.

(c) To review procedures to be followed in implementing that part of the tenure rules dealing with the formal disciplining of a faculty member or the dismissal of a faculty member for the college of law and non-bargaining unit faculty and to recommend changes to the faculty senate.

(d) To serve as the formal hearing committee specified in the procedural standards in faculty dismissal proceedings with the responsibilities there specified (see rule 3344-11-06 of the Administrative Code) and as a hearing committee for all other grievances related to faculty personnel policies for the college of law and non-bargaining unit faculty. In the event that the faculty affairs committee has already been concerned in hearing a faculty grievance which bears upon subsequent dismissal proceedings against the faculty member, an ad hoc committee shall serve as the formal hearing committee in the dismissal proceedings for that case. The ad hoc committee shall be elected by faculty senate in the same way and with the same composition as specified for the faculty affairs committee, with due regard for the qualifications set forth in rule 3344-11-15 of the Administrative Code. No person previously involved with the faculty grievance shall be eligible for election to the ad hoc committee.

(e) To study and evaluate all other personnel policies relating to the faculty and make recommendations to the faculty senate or the AAUP as appropriate. Illustrative areas are promotion, salary, leaves, outside work for pay, military service, academic freedom, insurance and other fringe benefits, parking, teacher rating scales, and retirement.

(f) To serve as a body for the ongoing evaluation of the faculty personnel policies and make recommendations, when appropriate, to the faculty senate. This committee shall receive by reference all proposed amendments to the bylaws. It shall publish the bylaws, keep them up to date and republish them at such intervals as may be desirable. Recommendations concerning the bylaws shall be sent to each member in advance of presentation to the faculty senate and notice shall be given of the meeting of faculty senate at which the recommendations are to be reported for action.

(g) To hear all misconduct charges against faculty members arising under paragraph (A) of rule 3344-11-06 of the Administrative Code, such hearings to conform to the procedures given in paragraph (A) of rule 3344-11-06 of the Administrative Code, provided that adequate provision shall have been made for the informal, voluntary adjustment of the issue or issues so as to permit the matter to be terminated by mutual consent. To decide in conference, on the basis of the hearing, whether the alleged misconduct warrants a recommendation of disciplinary action. A finding of disciplinary action shall require the approval of the board of trustees to take effect, and the accused shall have full recourse to law, thereafter.

(H) Student life committee.

(1) The committee shall consist of the chief officer for student affairs (or designee) and a representative from the appropriate office of inclusion and multicultural engagement as ex officio corresponding members. Voting members shall include six appointed members of the full-time faculty and six appointed members from the student body.

(2) The functions of the committee are:

(a) To recommend to the faculty senate proposed legislation affecting student life and activities.

(b) To make recommendations to the chief officer for student affairs in the area of the officer's administrative responsibilities.

(c) To supervise student publications.

(d) To supervise student organizations. In particular, any group of students desiring to organize and be recognized as a university organization shall obtain permission from the committee.

(e) To serve as an advisory body in the coordination and development of the various student personnel services.

(f) To recommend to the faculty senate policies regarding financial aid, counseling, and special educational services, including cooperative education.

(I) Committee on athletics (revised September 20, 2007).

(1) The committee shall consist of the director of athletics, the faculty representative to the NCAA as ex officio corresponding member, six appointed members of the full-time faculty, and three student members.

(2) The functions of the committee are to develop policy governing intercollegiate athletics with approval of the faculty senate on matter of significant importance. This policy shall cover schedules, eligibility, awards, ticket distribution, and public and campus relations of the athletic program and shall serve to guide the administration of intercollegiate athletics by the director of athletics.

(J) Minority affairs committee.

(1) The committee shall consist of the vice president for minority affairs and community relations (or designee) as ex officio member, five faculty members elected by the senate and one student member.

(2) The function of the committee is to help the senate develop policies sensitive to the need for diversity on campus. The charge includes:

(a) To monitor the overall functioning of the relevant university offices connected with minority affairs, with special emphasis on coordination and communication among these offices.

(b) To advise senate on the state of relations among diverse groups on campus.

(K) Library committee (revised September 20, 2007).

(1) This committee shall include the director of the university libraries and the director of the law library as ex officio corresponding members. Voting members shall include one full-time faculty member from each of the colleges excluding the law college, two professional librarians, and two student members.

(2) The functions of the committee are:

(a) To serve as an advisory group to the director of university libraries and the director of the law library, and to recommend to faculty senate appropriate policies for the delivery of library media services.

(b) To assist the director of the university libraries and the director of the law library in the interpretation of services to the university community.

(c) To express the faculty concerns about the university libraries to appropriate university administrative officers.

(L) Graduation, convocation, and assembly committee (revised November 6, 2019).

(1) The committee shall consist of seven appointed faculty members, four members from the student body, and three corresponding ex officio members appointed by the president from the administration. Faculty appointments shall provide the following college representation: one faculty member each from the colleges of business, education, engineering, liberal arts and social sciences, science and health professions, and urban affairs and one from the school of nursing.

(2) The functions of the committee are:

(a) To recommend three faculty members, one of them being chairperson of this committee, and one student to serve on the university honorary degree committee and encourage all faculty to nominate worthy candidates for consideration of honorary degrees.

(b) To make recommendations to the faculty senate on a policy for university graduation and convocation ceremonies, including such items as scheduling, location, and format.

(c) To make recommendations to the faculty senate on policies and procedures for all university lectures and other all-university programs. All policies shall be filed with the senate secretary.

(d) To recommend annually to the university president an appropriation to cover the expenses of such all-university lectures and programs.

(3) The committee's jurisdiction is limited to university-wide events and therefore does not include involvement in programming sponsored by individual colleges or units of the university.

(M) Committee on academic space (revised May 26, 2004).

(1) The committee shall consist of a representative from physical plant, plus one faculty member from each college, and two student members.

(2) The functions of the committee are:

(a) To monitor the fitness of existing classrooms for educational use and to assist physical plant in rectifying problems in specific areas.

(b) To evaluate the suitability of proposed classroom space for academic use.

(c) To oversee policies on classroom allocation and evaluate their effectiveness.

(N) Academic technology committee (approved May 1, 2013).

(1) The committee shall consist of one appointed faculty member from each of the colleges (except the college of graduate studies); two nonvoting ex officio members, including the administrative head for information services and technology department, and the director of the center for teaching excellence, and two student members.

(2) The functions of the committee are:

(a) To assess the information services and technology and instructional media services provided for academic use and to determine the academic needs in this area - to include the use of software, services, computers, and their peripherals, and all computational and instructional media equipment in faculty research and classroom teaching. In performing this function the committee shall have access to any pertinent material including all usage data and shall define the criteria used to assess the adequacy of information services and technology.

(b) To report its findings and make recommendations to the chief academic officer through the faculty senate.

(c) To advise the administrative heads for information services and technology and instructional media services on all significant changes in hardware, software, personnel, and user services and policy.

(O) University personnel committee (revised 10/24/01).

(1) The committee shall consist of the university peer review committee plus one representative from the college of law. The committee shall select its own chair. The law school representative shall be a tenured member of the law school faculty holding the rank of professor elected by the law school faculty and shall serve a term of two years. The law school representative shall vote on all matters relating to the law school even though said representative may have been a member of the committee of the whole law school personnel review committee but may not vote if said representative has been a member of the subcommittee responsible for a particular candidacy. The law school representative may attend all meetings of the UPRC, but shall neither vote nor participate in discussions regarding any UPRC matters.

(2) It is the function of the UPC to study dossiers and make recommendations to the provost in all those cases not covered by the AAUP collective bargaining agreement (the "Agreement") where conflicting recommendations have been made by the department PRC, the college PRC, the chair, or the dean. In addition, the provost may refer any or all other cases not covered by the agreement to the UPC for consideration and recommendation. In the cases where there have been conflicting recommendations, the UPC shall solicit comments and supplementary materials from the candidate, the PRCs, the chair, UPC and the dean. In no case does the UPC have the authority to hold hearings concerning dossiers. It shall forward its recommendations on all candidates for promotion and/or tenure, with supporting reasons, to both the candidate and the provost as well as the dean, college PRC, chair, and departmental PRC (where applicable) by January twenty-fifth.

(3) The provost shall consider all documents and recommendations, giving particular attention to the UPC recommendations and forward their recommendations to the president by February fifteenth. In no instance shall the provost recommend persons lacking the support of at least one of the faculty committees which have considered the case. If the provost declines to support a candidate having uniformly favorable recommendations, the provost must discuss the case with the UPC. Copies of the provost's recommendation shall be sent to the candidate, UPC (where applicable), dean, college PRC, chair, and departmental PRC (where applicable) by February fifteenth.

(P) University petitions committee (revised May 26, 2004).

(1) The committee shall consist of one appointed full-time faculty member from each of the following colleges: business administration, education, engineering, liberal arts and social sciences, science, and urban affairs. The registrar shall be a corresponding member and serve as the secretary to the committee.

(2) The committee shall receive and act on petitions for waivers of university requirements, unless the admissions and standards committee has approved referral of classes of petitions (e.g., late withdrawals) to the colleges.

(3) Examples of petitions are: group requirement waivers; freshman English waivers; physical education waivers; late change of grade status; waivers involving transient status. The decisions of the university petitions committee shall ordinarily be final. In extreme and rare cases, appeal shall be to the chief academic officer.

(4) The committee shall report annually to faculty senate on petitions received and actions taken.

(Q) Budget and finance committee (October 24, 2001).

(1) The committee shall consist of five faculty members willing to make a significant commitment of time and effort for a two-year period, except for the first year during which two of the five members shall be elected for only one year. The senate steering committee shall nominate a slate of five faculty members the first year, and alternately two and three faculty members in succeeding years to replace members as their terms expire. The faculty senate shall accept the slate of nominees offered by the steering committee, together with nominations from the floor, for electing members of its budget and finance committee. Vacancies occurring prior to the expiration of a term shall be filled in a similar manner. The members of the faculty senate budget and finance committee shall elect their own chair and shall serve concurrently as members of the university planning and budget advisory committee (PBAC).

(2) The functions of the faculty senate budget and finance committee:

(a) To participate fully and proactively in creating the budget that is proposed to the president for final action by the board of trustees.

(b) To report at each faculty senate meeting on current and future budgetary matters.

(R) Electronic learning committee (approved May 1, 2013).

(1) The committee shall consist of one faculty member appointed by faculty senate from the school of nursing and each of the colleges (except the college of graduate studies); the vice provost for academic planning and the director of instructional technology and distance learning as non-voting ex officio members; and two students.

(2) The functions of the electronic learning committee:

(a) To increase knowledge, collaboration, and effectiveness of on-line instruction at the university.

(b) To develop policies regarding student access to electronic learning courses at the university.

(c) To make recommendations regarding the academic security of electronic learning courses.

(d) To assure the quality of electronic learning courses at the university.

(e) To make recommendations regarding peer and student evaluation of the teaching effectiveness of electronic courses.

(f) To participate in strategic planning regarding the future development of electronic instruction at the university.

(3) Proposals and recommendations from the electronic learning committee pertaining to new curriculum, new academic standards, or new faculty policies shall be referred to the appropriate faculty senate standing committee for consideration and approval (e.g. university curriculum committee, admissions and standards committee, or university faculty affairs committee).

Supplemental Information

Authorized By: 111.15
Amplifies: 3344
Prior Effective Dates: 5/1/1986, 9/1/2009
Rule 3344-13-04 | Amendments.
 

Any proposed amendment to these bylaws, approved by the faculty senate and determined to be substantive by the faculty senate, shall be submitted to the members of the faculty for a mail ballot. A positive vote by a majority of the members of the faculty voting shall be sufficient for the adoption of the proposed amendment after approval by the board of trustees.

Supplemental Information

Authorized By: 111.15
Amplifies: 3344
Prior Effective Dates: 8/7/1989