Rule 3344-16-01 | Other faculty personnel policies.
April 20, 2014
The collective bargaining agreement between
Cleveland state university and the American association of university
professors, CSU chapter, currently in force no longer includes certain articles
(or portions, thereof,) contained in previous agreements. Of these excluded
texts, the following are now incorporated in Chapter 3344-16 of the
Administrative Code and the current personnel policies and bylaws, and as such,
remain as university policy until modified by appropriate procedures of faculty
governance and/or the provost.
Rule 3344-16-02 | Classroom and related responsibilities.
April 20, 2014
(A) Examination and grades.
(1) Dates for final
examinations are posted on the university registrar's website. All final
examinations shall be administered during the period assigned by the university
registrar and shall follow the approved time schedule as designated by the
administration. In the event of a class without a final exam, a class session
shall be held during the scheduled final exam period. Laboratory, thesis,
internship, field work and independent study courses are excluded from this
requirement. In classes where take-home finals are assigned, the take-home
examination is due on the day and time of the regularly scheduled
(2) Faculty shall be
required to submit grades at the end of a term. Faculty teaching one-hundred
and two-hundred-level courses shall also make every reasonable effort to submit
mid-term grades for freshmen enrolled in such courses. Final grades should be
submitted within forty-eight hours of the end of the examination, but not later
than the deadline established by the registrar's office.
(3) One copy of each
syllabus shall be filed with the chair and supplied to the students at the
start of classes. The syllabus shall contain grading and pedagogical guidelines
as well as course content and assignments. A copy of the final exam should be
given to the chair after the end of the term upon request. A faculty member
shall preserve students' answers to final examinations for one semester
unless returned to the student, except that examinations from the spring
semester should be retained until the end of the fourth week of the ensuing
(B) Class schedules and
(1) If a faculty member
finds it necessary to change a scheduled time or classroom assignment, written
approval of the chair or dean's designee is necessary before any change is
announced to students in the class.
(2) Faculty have an
obligation to meet their scheduled classes, throughout the scheduled time,
unless an approved alternative learning experience has been assigned in the
syllabus as part of the course requirement. On those occasions when faculty
know ahead of time that it may be necessary for them to be absent from class
because of attendance at a professional meeting or because of religious
observance, faculty shall request written permission from the chair or
dean's designee and work with the latter to make appropriate arrangements
for covering missed classes.
(3) When a faculty member
is forced by illness to cancel class, the faculty member shall, if possible,
inform the students and the department chair of such cancellation at a
reasonable period of time before the class is scheduled to meet.
(C) Student evaluation of instruction.
The faculty senate shall have oversight for assessing the instruments used in
each college for the student evaluation of instruction. The college evaluation
form(s) may include additional questions addressing the normative attributes of
particular courses, such as class size and method and level of instruction.
Faculty members may add their own questions to the college form(s). Deans or
their designees, in cooperation with departmental or college faculty, shall
establish procedures for the distribution, collection, and tabulation of the
instrument(s). The appropriate college evaluation form(s) shall be distributed
and tabulated in each course for each faculty member. Evaluation results shall
be returned to the faculty member and kept on file in the departmental and
(D) Office hours. Each faculty member
shall maintain regular office hours, on a schedule approved by the chair or
dean's designee, when they are available to students in their classes and
their academic advisees without previous appointment. These office hours shall
occur at optimum times for students and advisees; they shall be posted and
listed on the syllabus. Faculty shall also make themselves available by
appointment to accommodate students who cannot see them during regularly
scheduled office hours.
(E) Faculty availability. All full-time
members shall be available for service at the university throughout the
academic year. Faculty shall be available for advising as needed on a rotating
basis, coordinated by the department chairperson, during the week of the
registration period before each semester. Faculty shall be charged sick time if
they are unavailable for assigned service because of illness during that
(F) Commencement exercises. The
administration and the CSU-AAUP recognize university commencement exercises as
an important hallmark in students' lives. Whereas both the administration
and CSU-AAUP encourage all faculty to attend commencement exercises, at least
one-quarter of the faculty shall attend the December and May commencement
exercises in full academic regalia.
Rule 3344-16-03 | Faculty professional development.
April 20, 2014
In addition to the professional responsibilities as
described in rule 3344-16-02 of the Administrative Code, faculty are expected
to continue their professional development. In order to assist in the process
of faculty professional development within the context of the university's
purpose and direction in the areas of teaching, research and service, the
following procedures shall be employed:
(A) Faculty annual activities
(1) The faculty annual
activities report ("FAAR") shall be due on or before April thirtieth
of each year. The FAAR shall report on faculty activities and achievements for
the preceding period May first to April thirtieth. Not later than September
thirtieth of each year faculty shall meet with their department chairs to
discuss their professional plans for the current academic year. The chair and
faculty member shall discuss the areas of teaching, scholarship/creative
activities, and professional service, indicating what the faculty member hopes
to accomplish in each of these areas. The chair shall comment on those plans in
terms of the career interests of the faculty member, the academic purpose and
direction of the department, and the professional service interests of the
university and community. The purpose of faculty/chair discussions is to
develop a plan for faculty professional development that takes into
consideration both individual professional development and the purpose and
direction of the department, the college and the university. The chair may also
suggest alternate or additional opportunities for professional growth, and
suggest possible sources of support to assist faculty.
(2) The faculty member,
based on the discussions with the chair, shall prepare a written statement
describing their planned goals and objectives for the year. The faculty
development plan statement shall be due on or before October fifteenth of each
year. This statement shall be reviewed by the department chair and added to the
faculty annual activities report (FAAR). The statement of goals and objectives
may be revised or amended to reflect new directions in a faculty member's
professional development. The revised or amended statement shall be reviewed by
the department chair and added to the FAAR.
(3) Faculty members shall
indicate on the FAAR the degree of progress toward achieving the goals and
objectives articulated in the previous academic year's FAAR. For purposes
of evaluating faculty, however, achievement shall be measured on the basis of
tangible, objective evidence of progress towards stated goals, achievements
that had not been anticipated at the time of the faculty member's
statement of planned goals and objectives, and on the overall record of
accomplishment for the year.
(4) The college FAAR
forms may be amended by agreement between the administration and the university
faculty affairs committee.
(B) Faculty development
Faculty development plans may include, but need
not be limited to:
(1) Teaching. New course
development. Revising or sustaining instructional quality in existing courses.
Development of methods for assessing courses and teaching effectiveness.
Assumption of important curriculum responsibilities for department or college.
Efforts to attract new students or to attract external funding for teaching
activities. New initiatives in research or creative activity, as well as
continuation of ongoing projects. Problem-solving activities linked to specific
aspects of university's mission to local community. Efforts to attract
(3) Service. Assumption
of responsibilities for a major task within the university or externally in
professional or community organizations. Sustaining or increasing levels of
involvement in faculty governance, and/or other service
(C) The university will establish a
program to encourage faculty in scholarly/creative activities and teaching
innovation. In addition, the university will establish a clearinghouse function
for circulating and sharing information on teaching effectiveness.
Rule 3344-16-04 | Off-campus teaching.
April 20, 2014
(A) Departments that offer courses for
academic credit off-campus shall develop procedures to ensure that faculty
teach these courses either as part of their regular workload or on a voluntary
overload basis. A faculty member may, in consultation with the department chair
or director, and dean be assigned an off-campus teaching assignment. If the
off-campus assignment is part of a bargaining unit member's regular
workload, then the assignment shall be governed by the workload provisions of
the relevant collective bargaining agreement. All overload assignments shall be
approved by the appropriate college dean.
(B) Faculty members shall be reimbursed
for the use of their personal vehicles when the distance traveled to an
alternative site of instruction is greater than their normal commute to the
central campus. Reimbursement for mileage, parking fees and tolls shall be made
in accordance with standard university policies governing travel. If inclement
weather or other hazardous conditions prevail, then the faculty member shall
also be reimbursed for hotel and meal expenses in accordance with standard
university travel policy.
(C) Any course offered off-campus for
academic credit shall be approved through the same procedures required for
approval of on-campus offerings. All expenses for copying (i.e., syllabi,
examinations, or other course materials) shall be borne by the department
credited with the off-campus assignment. Examinations, submission of final
grades and pedagogical guidelines such as content and assignments shall be
governed by rule 3344-16-02 of the Administrative Code.
Rule 3344-16-05 | Faculty-student ratio.
April 20, 2014
(A) The ratio of full-time equivalent
(FTE) students to full-time equivalent faculty (all teaching faculty,
bargaining and nonbargaining) shall be maintained at a value not to exceed
twenty to one across the university, with a limit not to exceed a ratio of
twenty-five to one for any individual college.
(B) The administration and the CSU-AAUP recognize the need
to maintain a strong complement of full-time tenure track faculty. Therefore,
if either of the ratios specified in paragraph (A) of this rule is exceeded for
two consecutive semesters (not including summer semester), representatives of
the administration and the CSU-AAUP shall meet to develop a strategy to restore
(C) The foregoing provisions of this article shall not
apply if the university declares a financial exigency or if conditions warrant
an academic reorganization.
(D) Before the end of the fourth week of the second term in
each academic year, the administration shall calculate the ratio of full-time
equivalent (FTE) students to full-time equivalent faculty (all teaching
faculty, bargaining and non-bargaining) for each college and for the university
as a whole for the previous academic year and shall publish the results to the
campus community. In addition, the administration shall provide the CSU-AAUP
with a separate copy of the results and how the ratios were
Rule 3344-16-06 | Holiday observances.
April 20, 2014
(A) The university recognizes the
New Year's day
Martin Luther King day
(B) The administration may establish alternate days of
observance for the following holidays:
Martin Luther King day
(C) On days which are designated by the university to be
holidays, faculty members shall not be required to be on campus, or at an
off-campus site, or to perform any other duties with respect to the university.
Nevertheless, on days designated by the university to be holidays, faculty
members shall have access to the campus and to their offices and research
Rule 3344-16-07 | Retirement.
August 15, 2020
(A) A full-time faculty member at
Cleveland state university with at least ten years of service who retires under
the regulations of the state teachers retirement system or under an approved
alternative retirement plan (ARP) may elect at the faculty member's sole
option to continue part-time employment at CSU for a period of three years
(B) Employment may consist of, per
academic year (not including summer):
(1) A maximum of nine
semester credit hours of teaching;
(2) A maximum of the
equivalent of nine semester credit hours of teaching performed as
(3) Any combination of
paragraphs (B)(1) and (B)(2) of this rule up to the equivalent of nine semester
credit hours of teaching.
(C) Faculty may elect to engage in
post-retirement employment for up to three years after retirement and shall be
compensated at the summer salary rate specified in the relevant section of the
current collective bargaining agreement. Retiring faculty who wish to teach in
the fall semester, shall, by April first of the previous spring semester,
notify their chair or director in writing of their intent to retire and to
exercise post-retirement employment. Retiring faculty who wish to teach in the
spring semester, shall, by May first of the previous spring semester, notify
their chair or director in writing of their intent to retire and to exercise
(D) Administrative service may be
performed at the discretion of the provost and/or dean in consultation with the
department chair or school director and with the concurrence of the retiring
faculty member. The combination of administrative service and teaching may be
allowed to vary over the three-year period
(E) The courses to be taught and/or the
type of administrative service, and the semester(s) of employment service,
shall be determined annually by the department chairperson or school director
and the dean in consultation with the faculty member.
(F) A full-time faculty member at
Cleveland state university with at least ten years of service who retires under
the regulations of the state teachers retirement system or an approved
alternative retirement plan and who elects to continue part-time employment at
CSU for a period of three years following retirement may only cash out their
sick leave at the time of retirement. Sick leave, which is not cashed out, may
not be used during the post-retirement employment period pursuant to this
(G) For full-time faculty members who
retire with at least ten years of service, the university shall automatically
continue the following services: e-mail, internet access, library privileges,
use of a Viking card, parking and recreation. Those services shall be offered
under the same terms and conditions as to regular faculty. Each year by April
first, a notice shall be sent via e-mail to which the faculty member shall
respond affirmatively for services to be continued for the next year. A second
e-mail shall be sent notifying retired faculty of the imminent termination of
these services in the event that no affirmative response is received. After
this second notice, services shall be terminated if the faculty member fails to
(H) A faculty member may discontinue
participation by appropriate and timely notification of the department
chairperson or school director. The provost or dean may discontinue
participation in the administrative services by appropriate and timely
notification to the retired faculty member. The faculty member shall retain the
option of increasing the teaching credit hours to remain within the limits as
specified in paragraph (B) of this rule.
(I) Regulations, rules, and policies of
the state teachers retirement system or approved alternative retirement plan
are beyond the scope of Cleveland state university's personnel policies and
shall not, under any circumstances, be subject to the grievance provisions of
Prior Effective Dates:
Rule 3344-16-08 | Emeriti faculty.
October 7, 2017
Emeritus and emerita status reflecting the rank
achieved as a faculty member shall be conferred upon qualified retiring faculty
members who request it. Appointment to an emeritus or emerita faculty rank
shall be granted only to retiring faculty members who have achieved the rank of
associate professor or professor, associate college lecturer or senior college
lecturer, associate professor of practice or professor of practice, clinical
associate professor or clinical professor, college of law clinical professor or
college of law legal writing professor at Cleveland state university and have
served Cleveland state university full-time for at least ten years.
(B) Privileges and responsibilities.
Emeritus or emerita faculty members may from time
to time be requested to teach a course. They have the right to attend
appropriate faculty meetings, whether these are committee, departmental,
college, faculty senate, or university faculty meetings. They may serve on
faculty committees but may not vote in faculty meetings. They should be
provided with reasonable facilities and privileges, as recommended by
departmental chairpersons, to the extent that university resources reasonably
allow; final determination shall be made by the president. Their names shall be
listed in the university bulletins and directory, and they shall receive any
other benefits and privileges specified by the president.
Upon appointment to emeritus or emerita faculty
status, a retiring associate professor or professor shall be designated
associate professor emeritus/emerita or associate professor emeritus/emerita. A
retiring associate college lecturer or senior college lecturer shall be
designated associate college lecturer emeritus/emerita or senior college
lecturer emeritus/emerita. A retiring, associate professor of practice or
professor of practice shall be designated associate professor of practice
emeritus/emerita or professor of practice emeritus/emerita. A retiring clinical
associate professor or clinical professor shall be designated clinical
associate professor emeritus/emerita or clinical professor emeritus/emerita. A
retiring college of law clinical professor or college of law legal writing
professor shall be designated college of law clinical professor
emeritus/emerita or college of law legal writing professor emeritus/emerita.
Rule 3344-16-09 | Parking facilities.
April 20, 2014
(A) Faculty members who wish to use the
university parking facilities may obtain a parking permit for a fee from the
university. Faculty shall be subject to all parking rules and regulations.
(B) The amount of parking fee increases, if
any, shall be uniformly applied to faculty, students, staff and
(C) Income from parking fees shall be used
only to support parking facilities and operations, including maintenance and
(D) The CSU - AAUP and faculty senate shall
be informed of any proposed changes in parking fees at least one semester in
advance and the administration shall discuss any proposed changes in fees with
the CSU - AAUP and faculty senate.
Rule 3344-16-10 | Travel expenses.
April 20, 2014
(A) Within budgetary limitations, CSU
shall reimburse faculty for travel expenses incurred in:
(1) Attending professional conferences and
(2) Attending programs involving faculty
(3) Conducting research and other scholarly activities away
from campus; and
(4) Conducting official university business.
(B) Application for travel funds shall be made as early as
possible to the department chair or dean's designee, who may authorize
such funds. A request for reimbursement shall be supported by original sales
slips, invoices or receipts, and shall be submitted on the proper university
form. Faculty shall comply with all university rules and regulations in regards
to reimbursement. At the beginning of the academic year, each dean shall inform
all college faculty of the amount of travel money available to each faculty
member for the coming year, and shall describe how any additional travel money
will be distributed, including procedures for applying for this additional
money and the criteria that will be used in distributing these
Rule 3344-16-11 | Library.
April 20, 2014
(A) Interlibrary loan of materials needed
for teaching or scholarship/research requested through the CSU library shall be
available free of cost to faculty members.
(B) All photocopying of materials from the library which
are requested by a faculty member for use in teaching or research/scholarship
shall be free of cost to the faculty member, subject to prior approval by the
chair or dean's designee.
Rule 3344-16-12 | Recreation facilities.
April 20, 2014
(A) University rules and regulations,
including applicable user fees.
(B) Income from recreation fees shall be used only to
support recreation facilities and operations.
(C) The CSU - AAUP and faculty senate shall be informed of
any proposed changes in recreation fees at least one semester in advance and
the administration shall discuss any proposed changes in fees with the CSU -
AAUP and faculty senate.
Rule 3344-16-13 | Provision and use of university postage.
April 20, 2014
The administration shall provide postage for
faculty members to mail materials related to scholarly or instructional
activities or university business. Faculty members shall not use university
postage to mail materials of a personal nature.
Rule 3344-16-14 | University teaching council.
February 25, 2019
(A) The university teaching council
shall consist of:
(1) Fifteen faculty
members eligible under paragraph (B) of this rule, two from each of the seven
academic colleges and one from the school of nursing. Eligible faculty members
shall be nominated by the deans of their respective colleges and submitted to
the provost by May first each year. The provost will approve the nominations
and notify incoming council nominees by August fifteenth. The term of service
for regular members is three years, from September first to August
(2) The director of the
center for faculty excellence, serving as chairperson.
(3) One undergraduate and
one graduate student representative.
(4) The director of
general education as a non-voting member.
(5) Other non-voting
members may include liaisons from eLearning, the university library or other
relevant units involved in supporting teaching as deemed necessary by the chair
of the council.
(B) Eligible faculty:
To be considered eligible for appointment to the
university teaching council, nominees must be well-recognized, excellent
teachers as indicated by department chair, peer and student recommendations,
nationally recognized scholarly activity, or other appropriate indicators; be
able and willing to attend meetings on a regular basis and actively participate
in the deliberations and activities of the university teaching council.
(C) The university teaching council shall
be charged with the following responsibilities:
(1) Teaching policies:
review and advise university faculty affairs committee regarding all proposals
for policies concerning teaching activities; review and advise the faculty,
deans, and provost on all proposals for new programs designed to enhance
teaching excellence and success.
(2) Internal funding
programs: review and recommend changes to the provost on internal funding
programs for supporting and developing teaching. The university teaching
council will also be requested to participate in reviewing proposals for
internal competitions and awards, ranking the proposals and forwarding
recommendations for funding to the provost.
teaching summit: plan and implement the annual provost's teaching
(4) Bylaws of the
university teaching council: The university teaching council shall develop
bylaws and procedures.
appointment and discharge of such committees as deemed appropriate. These
committees may include members outside the university teaching council,
including external to the university.
(6) Best practices:
develop and communicate best practices pertaining to teaching for dissemination
to the faculty through the center for faculty excellence.