(A) Complaint. Any student may file with
the office for institutional equity or the ombudsperson a written complaint
which shall include a statement of the grievance, the particular university
regulation, policy, rule, or action at issue, the harm alleged to have been
suffered by the complaining party, and the relief sought.
grievance. Complaints alleging some kind of prohibited discrimination shall be
filed with the office for institutional equity.
(2) Other grievances. All
other grievances covered by this rule shall be filed with the university
(B) Information resolution. Upon receipt
of a written complaint, the university ombudsperson or the office of
institutional equity will see that the grievance is discussed informally (in an
attempt to solve it) with the student and all involved parties, and
subsequently with the appropriate supervisor, or vice president, if necessary,
within three weeks. The university ombudsperson or office for institutional
equity may inform the student that the case seems to have little merit. This
opinion will not be forwarded to the hearing panel if the student wishes to
(1) In the event that the
student's grievance is not resolved informally, the grievance will be
forwarded by the university ombudsperson or the office for institutional
equity, to the student grievance board through the office of the vice president
of student life. Upon receipt of the grievance, that office shall forward it to
the student grievance board within three working days. The student grievance
board will hold a hearing within ten working days from the date of receipt of
the complaint unless an involved party cannot be notified within the specified
time frame (see paragraph (D)(3) of this rule) or unless all involved parties
agree to an extension.
(2) If the grievance
board determines that the substance of the grievance has been essentially dealt
with in an earlier grievance, it may vote not to hold a hearing. It will then
forward its decision to the president.
(D) Procedures. At their residence or by
personal service, involved parties will be notified of the time and place for
the hearing in writing. By means that require a return receipt or some other
signed acknowledgement of the date and time of the addressee's having
received it. Such notice must be received at least five working days before the
date of the hearing.
(1) The student shall
have the right to have a member of the university community as an advisor at
(2) The hearing shall be
closed to the public unless otherwise requested by one and agreed to by all
involved parties. If, within three working days of receipt of notice of the
hearing, an involved party does not inform the vice president of student life
of his or her desire to have an open hearing, the right is deemed to have been
(3) Request for
postponement must be received by the vice president of student life within
three working days prior to the hearing date.
(4) The student will have
an opportunity to present his or her grievance to the board.
(5) The university and
any faculty member, staff member, or administrator involved shall have an
opportunity to respond to the student's grievance, if desired, and shall
have the right to have a member of the university community as an advisor to
(6) The student grievance
board shall deliberate and make a recommendation in writing to the president of
the university within five working days. The recommendation shall include the
vote and may include minority opinions as well as the redress sought. Copies of
the recommendation shall be sent to the office for institutional equity or
ombudsperson, as appropriate, and to the concerned parties, and it shall be
(E) Final determinations.
(1) The president of the
university shall give written notification of her or his decision to the
concerned parties, the office of institutional equity or the ombudsperson, and
the student grievance board within ten working days of receipt of the
recommendation of the student grievance board.
(2) The president's
decision shall terminate this process within the university.