This website publishes administrative rules on their effective dates, as designated by the adopting state agencies, colleges, and
universities.
| Rule |
Rule 3354:1-11-01 | Planning and achievement.
Effective:
December 15, 2005
(A) The college shall honor its mission,
vision, and values, while setting and achieving its goals. Goals will be
achieved by marshalling employees and resources as directed in a strategic
plan, while operating in accordance with college policies and
procedures. (B) Policies, and the procedures that
operationalize them, establish college-wide rules and processes that unite the
college community in a daily effort to accomplish the college's mission,
vision, values, and goals. Whereas the strategic plan mobilizes employees and
resources through long-term, annual, and individual goals, college policies and
procedures direct day-to-day decision making, set behavioral parameters, and
establish specific goals. (C) The college's five-year
strategic plan shall facilitate achievement of the college's mission,
vision, and values. Annual goals shall flow from the strategic plan. (While
goals are adopted and achieved annually, the college's mission, vision,
and values are expected to be more enduring.) The college shall pursue
operational excellence as it achieves its annual goals. (D) Operational excellence flows from the
establishment and maintenance of a system of policies and procedures. Pursuant
to board bylaws and Ohio statute, the board holds authority to operate the
college, but delegates some of this authority to the president through
policies. The college shall establish and maintain policies and procedures in
order to support and catalyze operational efficiency and
effectiveness. (E) The college's mission is,
"To provide high quality, accessible and affordable educational
opportunities and services - including university transfer, technical and
lifelong learning programs - that promote individual development and improve
the overall quality of life in a multicultural community." (F) The college's vision is,
"Cuyahoga Community College will be recognized as an exemplary teaching
and learning community that fosters service and student success. The College
will be a valued resource and leader in academic quality, cultural enrichment
and economic development characterized by continuous improvement, innovation,
and community responsiveness." (G) The college's values are,
"To successfully fulfill the mission and vision, Cuyahoga Community
College is consciously committed to diversity, integrity, academic excellence,
and achievement of individual and institutional goals. We are dedicated to
building trust, respect, and confidence among our colleagues, students, and
community." (H) Annually, the president shall
communicate the following fiscal year's goals to the board. (I) The president or the president's
designee is hereby directed to take all steps necessary and appropriate for the
implementation of this policy.
Last updated November 4, 2024 at 11:29 AM
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Rule 3354:1-11-02 | Rulemaking policy.
Effective:
December 15, 2005
(A) Policies, procedures, departmental
directives, and rules. (1) Policies. Board policies create a framework within which
the president or other officer of the college is directed or authorized to take
discretionary action in a specific area. Frequently, policies delegate elements
of the board's authority to operate the college. They tell what is
required or permitted. They may also indicate why and how much. (2) Procedures. College procedures are specific statements of
process or means by which policies shall be fulfilled or implemented. Like
policies, procedures generally have a broad impact. They may reach beyond any
one college department to unify students, employees, multiple college
departments, and other individuals or organizations in a common process. (3) Departmental directives. Departmental directives are typically minor
internal forms, work instructions, guidelines, and other directives that do not
have substantive impact beyond one college department. They are not official
rules of the college, but rather serve as instructions important to the
internal operations of a department. (4) Rules. Rules are duly-adopted college policies and
procedures. Departmental directives are not rules of the college. (B) Rulemaking. Subject to the board's sole authority to
adopt, modify, and rescind policies, the president or the president's
designee(s) shall lead and coordinate policy and procedure development efforts
collegewide. Policies and procedures shall be implemented as a foundation for
collegewide operations, and shall be integrated into the college's
planning, continuous improvement, and quality assurance efforts. Specifically,
the president or the president's designee(s) shall: (1) Prescribe one or more rulemaking
procedures. (2) Analyze existing federal, state, and local statutes,
regulations, and case law for impact on policy and procedure; formulate
recommendations; and communicate recommendations to the president and any
impacted executive vice president. (3) Monitor proposed federal, state and local laws and
regulations, and developing case law; formulate recommendations; and
communicate recommendations to the president and any impacted executive vice
president. (4) Once every five years, lead a comprehensive policy and
procedure review project. (5) Annually, lead a comprehensive policy and procedure
review project for at least one chapter of the college's policies and
procedures. (6) Routinely develop recommendations to ensure that the
board and the college are complying with Ohio legal requirements relating to
policy and procedure development. (7) Manage state filings in accordance with legal
requirements, including section 111.15 of the Revised Code, to the extent
applicable. (8) Participate in the strategic planning, annual planning,
and quality assurance planning processes in order to encourage continuous
improvement of policies and procedures so that they better support efficient
and effective operation of the college toward achievement of its
goals. (9) Periodically participate in training programs that
educate college leadership about the legal and operational aspects of policies
and procedures. (10) Periodically audit college operations in order to
identify opportunities for improvement in compliance with existing policies and
procedures, and for improvement of the policies and procedures
themselves. (11) Communicate policies, procedures, and related matters
to students, employees, and trustees in an appropriate manner. (C) The president or the president's designee is
hereby directed to take all steps necessary and appropriate for the
implementation of this policy.
Last updated November 4, 2024 at 11:31 AM
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Rule 3354:1-11-02.1 | Rulemaking procedure.
Effective:
January 1, 2016
This rule was filed with the Legislative Service Commission in PDF format and is presented here as filed.
View Rule Text
Last updated November 4, 2024 at 11:30 AM
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Rule 3354:1-11-03 | Commitment to a culture of communication and respect.
Effective:
December 15, 2005
(A) The college acknowledges the
critical role that open, frank, and orderly communication plays in the
achievement of the college's mission, vision, values, and goals. Members
of the college community should support and encourage such
communications. (B) Respect towards other individuals
and sincere consideration of their ideas is a critical step towards continuous
improvement. Employees and students shall act towards others with respect,
reasonableness, restraint, order, mutual dignity, and shall sincerely consider
others' ideas. (C) Members of the college community
shall be free to support their convictions by means that do not violate
others' rights or freedoms and do not disrupt the regular operation of the
college or other college activities. (D) The college acknowledges the
importance of an environment that is conducive to learning. The college
encourages members of the college community to act in a manner respectful of
teachers' and students' needs for an environment conducive to
learning. (E) For the purposes of this rule, a
member of the college community is any student, customer, employee, trustee,
vendor, visitor, guest or other individual at a college facility or
activity. (F) The president or the
president's designee is hereby directed to take all steps necessary and
appropriate for the effective implementation of this policy.
Last updated November 4, 2024 at 11:42 AM
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Rule 3354:1-11-04 | Conflict of interest policy.
Effective:
December 15, 2005
(A) Duties of college officers and
trustees. Each college officer and trustee owes a duty of
loyalty to the college, and must avoid conflicts of interest. Conflicts of
interest arise in many forms and contexts, and adherence to this policy will
not, in and of itself, relieve a college officer or trustee of liability under
Ohio ethics laws or other laws governing trustee and officer behavior. It is
each college officer's and trustee's individual duty to avoid
conflicts of interest, and to disclose conflicts when they arise. (B) Conflicts of interest. Conflicts of interest commonly exist when a
trustee or officer faces competing loyalties. A conflict of interest does exist
when any actual or contemplated transaction or contractual relationship
involves the college on one side, and any of the following on the other
side: (1) A college officer or
trustee. (2) A family member of a
college officer or trustee. (3) An organization
affiliated with a college officer or trustee. (C) Required actions. (1) Upon first learning
of a conflict of interest, the college trustee or officer shall fully disclose
in writing to the full board and the college president the precise nature of
the conflict, including without limitation all relationships and business
affiliations that could reasonably be expected to give rise to a conflict of
interest involving the college. (2) College trustees and
officers must also timely file any required financial disclosure forms as may
be required by applicable law. (3) Any board resolution
involving a conflict of interest shall be treated separately by means of a roll
call vote so the conflicted trustee can clearly abstain from
voting. (D) Prohibited actions. (1) Trustees and
officers who have a conflict of interest in any matter being considered by the
board (including any committee of the board) must not: (a) Participate in consideration of the matter, unless and
to the extent the board or the college president requests input. (b) Vote on or debate the matter. (2) Trustees and
officers who have a conflict of interest in any matter being considered by the
college must not: (a) Participate in consideration of the matter, unless and
to the extent the college president requests input. (b) Vote on, recommend, debate, or execute any contract
directly relating to, the matter. (E) Transactions. A transaction is an event involving an exchange
of something of value. Usually (but not always) transactions are memorialized
in a purchase order or other written contract. Examples are extensive, and
include without limitation real estate leases, procurements of goods, software
licensing, and execution of professional services agreements. (F) Affiliated
organizations. An organization is "affiliated" with a
college officer or trustee if a trustee or officer, or a family member of a
trustee or officer: (1) Is an officer,
director, trustee, partner, employee, or agent of an organization involved in,
or being considered for, a business relationship with the college;
or (2) Is the actual or
beneficial owner of more than five percent of the voting equity or controlling
interest of such an organization; or (3) Has any other direct
or indirect dealings with such an organization giving rise to a financial
interest or fiduciary duty. (G) Family members. A "family member" is a spouse, domestic
partner, parent, grandparent, grandchild, child, step-child, adopted child,
foster child, brother, sister, uncle, aunt, first cousin, nephew, niece,
father-in-law, mother-in-law, brother-in-law, sister-in-law, son-in-law,
daughter-in-law, half-brother, or half-sister. (H) The president or the
president's designee is hereby directed to take all steps necessary and
appropriate for the effective implementation of this policy.
Last updated November 4, 2024 at 11:42 AM
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Rule 3354:1-11-05 | Naming opportunities policy.
(A) The college may convey naming rights
for its facilities, programs, scholarship, and endowment funds in accordance
with this policy and the college's naming opportunities
procedure. (B) Naming recognition for buildings may result from a
substantial contribution. (1) The college may grant naming rights for new and
existing buildings. (2) Naming recognition agreements for buildings shall be
subject to approval by the chairperson of the college board, the president of
the college, the chairperson of the foundation board and the vice president for
resource development and foundation. (3) Final naming decision for buildings must be approved by
the college board. (C) Naming recognition for facilities other than buildings,
including but not limited to classrooms, theatres, etc., equipment, programs,
scholarship funds, and endowments, shall remain under the authority of the
college and foundation administration as described in the college's naming
opportunities procedure. (D) Nothing in this policy prohibits the college, based
upon the recommendation of the president or chairperson of the college board,
from naming any facility in honor of an individual who has made or will be
making substantial non-economic contributions to the college. (E) The college president or the president's designee
is hereby authorized and directed to take all actions necessary and appropriate
to implement this policy.
Last updated November 4, 2024 at 11:43 AM
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Rule 3354:1-11-05.1 | Naming opportunities procedure.
This rule was filed with the Legislative Service Commission in PDF format and is presented here as filed.
View Rule Text
Last updated November 5, 2024 at 2:17 PM
Supplemental Information
Authorized By:
–
Amplifies:
–
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Rule 3354:1-11-06 | Public records policy.
Effective:
November 18, 2011
(A) College compliance with Ohio's
Public Records Act. (1) As a political
subdivision of Ohio, Cuyahoga community college district ("College")
must comply with Ohio's Public Records Act. Under the Public Records Act,
a requester may request to view public records at a college location during
regular business hours, or may request to receive copies of public
records. (2) A public record is
any document - in paper, electronic (including, but not limited to, e-mail,
text messages, instant messages, and databases), or other format - that is
created or received by, or that comes under the jurisdiction of the college,
and that documents the organization, functions, policies, decisions,
procedures, operations, or other activities of the college. Public records of
the college are subject to disclosure, unless they are exempt from disclosure
under state or federal law. (3) The college shall
adopt a procedure to implement this policy. (B) Responsibility. (1) The college shall
have a records administrator. The records administrator shall ensure that
college records are organized and maintained so that they are readily available
for inspection and copying. (2) The records
administrator shall also ensure that records retention schedules are updated
regularly and are readily available to the public. (C) The president or the president's
designee is hereby directed to take all steps necessary and appropriate for the
effective implementation of this policy.
Last updated November 4, 2024 at 11:44 AM
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Rule 3354:1-11-06.1 | Public records procedure.
Effective:
August 26, 2011
This rule was filed with the Legislative Service Commission in PDF format and is presented here as filed.
View Rule Text
|
Rule 3354:1-11-07 | Honorary Degree Nomination Policy.
Effective:
January 29, 2016
(A) In recognition of Tri-C's
commitment to equality, the board of trustees is committed to the award of
honorary degrees to recipients who reflect the diversity of interests,
backgrounds, and concerns reflected in the college community and the society
and world served by the college. (B) Suggested candidates to receive an
honorary degree from Cuyahoga community college must have a strong current
connection to the college either individually or through an organization and
should reflect a combination of the following characteristics: (1) Distinguished
personalities who have a significant connection to Tri-C; (2) Distinguished
individuals who have a strong connection to Cleveland or NE Ohio; (3) Individuals who have
exceptional contributions to a specific field or to society in
general; (4) People who have made
a significant contribution to higher education; (5) People whose
reputation locally, nationally, or internationally, has enhanced the reputation
of Tri-C and serve as an example to its students; (6) An emeritus faculty
member; (7) Distinguished alumni
of Tri-C. (C) The following individuals are
generally excluded but may be considered at the discretion of the board when
the individual in question meets the criteria in paragraphs (B)(1), (B)(2),
(B)(3), and (B)(5) of this rule. (1) Employees or
degree-earning students of Tri-C; (2) Current Board of
Trustee members; (3) Current political
office holders.
Last updated November 4, 2024 at 11:49 AM
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Rule 3354:1-11-07.1 | Honorary Degree Nomination Procedure.
Effective:
January 29, 2016
This rule was filed with the Legislative Service Commission in PDF format and is presented here as filed.
View Rule Text
Last updated November 4, 2024 at 11:49 AM
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Rule 3354:1-11-08 | Trustee emeritus nomination policy.
Effective:
March 25, 2016
(A) Appointment (1) The trustee emeritus
designation is reserved for a retiring board of trustee member who has provided
significant, substantive service to benefit cuyahoga community college students
and enhance the educational, training and public service mission of the
institution. The trustee has established throughout his or her tenure on the
board, a record of unmatched commitment through documented acts and deeds to
cuyahoga community college. Actively engaged through policy development and
implementation, the trustee has enabled the college to accomplish its mission
and strategic priorities through innovative programs and
operations. (2) It is expected, also,
that the trustee has demonstrated a history of professional accomplishment,
national and state board/college representation and community engagement that
would warrant external recognition and that would bring honor and distinction
to the individual and the college. (3) The trustee emeritus
designation is to be awarded at the conclusion of the final term of the board
member at the last official meeting or immediately thereafter. The recipient
will be deemed ineligible for re-appointment to the cuyahoga community college
board of trustee by the appointing authorities in the future. (B) Emeriti qualifications. Candidates
for the trustee emeritus must demonstrate a history of distinguished and
noteworthy commitment to the college and community in the following
ways: (1) Serve on the board a
minimum of fifteen consecutive years or three terms. (2) Attend, at a high
ratio, board and committee meetings, retreats, state and national meetings, and
other activities that foster board engagement, development and active
participation. (3) Known as an advocate
for the college and its students at the local, state, and national levels
through attendance and visible involvement in student-centered
initiatives. (4) Exhibit a dedication
to students and the college by attending and engaging in college events,
including but not limited to commencements, convocations, educational programs,
student activities, college foundation benefits, re-accreditation visits, and
institutional membership groups such as the league of innovation. (5) Contribute monetarily
in support of college initiatives and the college foundation. (6) Exemplify public
decorum and demeanor expected of a trustee and representative of the
college. (7) Achieve in
professional, civic and community roles. (C) Nomination. Eligibility for trustee
emeriti is assessed by the executive committee of the board of trustees in
consultation with the college president to ensure that candidates meet all the
qualifications noted above. If it is determined that all criteria are met or
exceeded, a resolution is prepared and presented for a vote by the cuyahoga
community college board of trustees. (D) Emeritus privileges. The following
privileges will be afforded the trustee emeriti: (1) Photograph with an
entitled "trustee emeriti" plaque is displayed in the cuyahoga
community college board room. (2) The trustee emeritus
name is included in publications along with the names of standing members of
the board of trustees. (3) Special guest at
college and trustee events and activities, where appropriate. (4) Invitation to
participate in ad hoc groups or committees where expertise may be
beneficial. (5) Receive college
publications to be kept abreast of college initiatives.
Last updated November 4, 2024 at 11:50 AM
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Rule 3354:1-11-09 | Policy on student success and completion.
Effective:
March 25, 2016
(A) As the Cuyahoga community college
board of trustees reaffirms our commitment to access and the still relevant
"open door" mission of community colleges, we believe that it is our
institutional imperative to significantly increase the rate of completion of
students admitted to the college. (B) The board of trustees of Cuyahoga community college
will be actively engaged in this effort developing policy and directing
resources necessary for supporting evidence-based institutional culture focused
on student success and completion. (C) Trustees must fully understand and embrace the
complexities of the completion challenge, and understand that to succeed in
this we will require real change. To this end, the trustees instruct the
president to develop for their approval a comprehensive plan with specific
goals, benchmarks, strategies and timelines. (D) The plan will require bold, innovative and aggressive
action by the trustees, the president, faculty and staff and will include the
support and participation of every department and division of the
college. (E) Success and completion will be the highest priority of
the board and each of its committees.
Last updated November 4, 2024 at 11:50 AM
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