(A) Regular meetings
(1) Logistics
The dates, times, and locations for regular
meetings of the board shall be established by a majority vote of the entire
board. Once established, the schedule shall continue until changed by a
majority vote of the entire board.
(2) Purpose and notification
An agenda for each regular meeting shall be
prepared by the chair of the board and delivered to each member of the board at
least forty-eight hours prior to the meeting. Included in the agenda materials
shall be all supporting data needed for consideration of agenda items as well
as regular reporting documents concerning the college. Copies of the complete
agendas shall be made readily available to the public. The public may, upon
request, obtain copies of all supporting material, except that material to be
reviewed in executive session as provided by the Ohio Revised Code. At the
beginning of each meeting the chair shall provide an opportunity for amending
the agenda. Background and supporting materials for items added to the agenda
shall be distributed as needed to the board and public when the action to amend
is approved. All changes in the agenda shall be approved by a majority of the
board members present at the meeting. A report by each board committee shall be
a part of the regular agenda.
(3) Quorum
A majority of the members of the board shall
constitute a quorum. Should a quorum not be present, a roll call shall be taken
and the meeting adjourned.
(a) A majority of a
quorum shall be sufficient to transact college business of an administrative
nature. College business of an administrative nature shall be those routine and
ordinary powers of the board as provided in the Ohio Revised Code which shall
include:
(i) Acquisition of personal property as is necessary for
the conduct of the program of the college;
(ii) Accept gifts, grants, bequests, and devises absolutely
or in trust for support of the college;
(iii) Personnel matters including the employment and
compensation matters requiring board action. Excluded from this section is the
appointment of administrative officers;
(iv) Provide the necessary equipment, means, and appliances
and improvements to necessary lands and/or buildings;
(v) Receive and expend gifts or grants from the State for
the payment of operating costs;
(vi) Retain consultants in the fields of education,
planning, architecture, law, engineering or other fields of professional
skill;
(vii) Purchase a policy ensuring the district against loss
of, or damage to, property whether real, personal, or mixed, which is owned by
the district or which is in the process of construction by or for the
district;
(viii) Purchase fidelity insurance in such amounts and
covering such trustees, officers, and employees of the district;
(ix) Purchase insurance insuring the district against any
liability to which it may be subject on account of damage or injury to persons
or property including liability for wrongful death.
(b) Resolutions shall be
submitted to the board in writing and will require a majority vote of the
members for approval.
(4) Rules of order
(a) The current edition
of "Robert's Rules of Order" shall be taken as the authority for
the transaction of business should the procedure, therefore, not be defined by
law or elsewhere in this chapter.
(b) The business of the
board at a regular meeting shall include roll call, minutes, communications,
agenda amendments, report of the chair, participation of the public, reports of
committees, administration reports, old business and new business. The chair
shall establish a reasonable time limit for the public participation portion of
the meeting. The order of business shall be established by the
board.
(c) Action of the board
shall be by resolution or motion and the vote shall be taken by a yes or no
roll call or by voice vote, whichever is proper. The vote shall be entered into
the minutes of the meeting.
(d) Resolutions may be
read by title only, provided that copies of such resolutions have been provided
to the media, posted in two designated locations, and made available to the
public prior to the meeting.
(e) In the event an
emergency arises which requires action before a full board meeting can be
called, or if a meeting of the board is not possible, then the chair of the
board shall take such action as he/she deems appropriate and shall report, for
board ratification, the nature of the emergency, the circumstances, and the
action taken to the Board in writing as soon as practically possible, but no
later than the next regular meeting.
(B) Special meetings
(1) Logistics
The dates, times, locations, and purposes for
special meetings of the board shall be established by the Board chair.
(2) Purpose and notification
Special meetings of the board may be called by
the chair or at the request of at least three members of the board. Forty-eight
hours notice, in writing, of such special meeting shall be delivered to each
member of the board at his/her normal place of residence as it appears in the
record of the district. Each notice shall state the logistics, agenda, subject
or subjects to be considered, and the name of the person or persons requesting
the meeting. No special meeting shall commence unless the required notice has
been delivered to the residence of record of each board member unless the board
member has personally waived such notice.
(3) Quorum
(4) The provisions of
a quorum for a regular meeting shall be the provisions of a quorum for a
special meeting.
(5) Rules of order
(a) The current edition
of "Robert's Rules of Order" shall be taken as the authority for
the transaction of business should the procedure, therefore, not be defined by
law or elsewhere in this chapter.
(b) The business of the
board at a special meeting shall include only those items as identified for the
purpose of the special meeting.
(c) Action of the board
shall be by resolution or motion and the vote shall be taken by a yes or no
roll call or by voice vote, whichever is proper. The vote shall be entered into
the minutes of the meeting.
(d) Resolutions may be
read by title only, provided that copies of such resolutions have been provided
to the media, posted in two designated locations, and made available to the
public prior to the meeting.
(C) Committee meetings
(1) Logistics
The dates, times, and locations for committee
meetings shall be established by the chair of each committee.
(2) Purpose and notification
An agenda for committee meetings shall be
prepared by the chair of each committee and delivered to each member of a
committee at least forty-eight hours prior to the meeting.
(3) Quorum
A majority of the committee members shall
constitute a quorum.
(4) Rules of order
The current edition of "Robert's
Rules of Order" shall be taken as the authority for the transaction of
business should the procedure, therefore, not be defined by law or elsewhere in
this chapter.
(D) Executive sessions
(1) Logistics
The dates, times, locations, and purposes for
executive sessions of the board shall be established by the board chair.
(2) Purpose and notification
Members of the board may hold an executive
session only after a majority of a quorum of the board determines, by roll call
vote, to hold such a session and only at a regular meeting or a special meeting
called for the purpose of the consideration of such matters, as allowed by the
Ohio Revised Code.
(3) Quorum
No business can be transacted on behalf of the
college while the board is in executive session.
(4) Rules of order
The current edition of "Robert's
Rules of Order" shall be taken as the authority for the transaction of
business should the procedure, therefore, not be defined by law or elsewhere in
this chapter.
(E) Open meetings
All regular, special, and committee meetings of
the board shall be open to the public.
(F) Public notice of meetings
(1) Any person may determine the dates, times, and
locations of all regular meetings and the dates, times, locations, and purposes
of all special meetings by:
(a) Writing to the
following address: Lakeland community college, 7700 Clocktower drive, Kirtland,
Ohio 44094-5198 or;
(b) Calling the following
telephone number during normal business hours: 440-525-7578.
(2) Any representative of the news media may obtain notice
of all regular and special meetings by requesting, in writing, that such notice
be provided. Such notice will only be given, however, to one representative of
any particular publication or radio or television station. A request for such
notification shall be addressed to: board secretary, Lakeland community
college, 7700 Clocktower drive, Kirtland, Ohio 44094-5198.
The request shall provide the name of the
individual media representative to be contacted, his/her mailing address, and a
maximum of two telephone numbers and one facsimile number where he/she can be
reached. The board secretary shall maintain a list of all representatives of
the news media who have requested notice of meetings pursuant to this
rule.
(3) In the event of a special meeting not of an emergency
nature, the board secretary shall notify all media representatives on the list
of such meeting by doing at least one of the following:
(a) Sending written
notice, which must be mailed no later than three calendar days prior to the day
of the special meeting; or
(b) Notifying such
representatives by telephone no later than twenty-four hours prior to the
special meeting. Telephone or facsimile notice shall be complete if a message
has been left for the representative, or, if after reasonable effort, the board
secretary has been unable to provide such telephone notice.
(c) Informing such
representatives personally no later than twenty-four hours prior to the special
meeting. In the event of a special meeting of an emergency nature, the board
secretary shall notify all media representatives on the list of such meeting by
providing either the notice described in paragraph (F) (3) (b) of this rule, or
that described in paragraph (F) (3) (c) of this rule. In such event, however,
the notice need not be given twenty-four hours prior to the meeting, but shall
be given as soon as possible.
In giving the notices required by this rule,
the board secretary may rely on assistance provided by any member of the
college staff and any such notice is complete if given by such member in the
manner provided in paragraph (F) (3) (c) of this rule.
