Chapter 3358:5-7 | Academic Policies

Rule 3358:5-7-01 | Class attendance policy.

• Effective: May 5, 2025
• Promulgated Under: 111.15

(A) The curricula of all technologies at Clark state community college have defined academic and technical skill performance levels. Creating the learning environment is the responsibility of faculty. Achievement of the performance levels is the responsibility of the student.

(B) Faculty shall monitor class attendance and include a class attendance policy on their syllabi that includes any penalties for absences. Attendance policies shall be enforced consistently.

(C) Steady and gradual progress toward achievement of academic goals is best accomplished through regular class participation. Therefore, students are expected to attend all class and laboratory sessions. When unavoidable absences do occur, students shall take the responsibility to contact the instructor to make arrangements for work that has been missed. Students should be aware that depending on the nature of the assignment and class policies, not all work can be made up.

(D) Excessive absences and work that cannot or has not been made up may adversely affect the student's grade in a class. Instructors have the right to issue a lower grade, which may be a failing grade, to students who incur excessive absences and who have not officially withdrawn from the course. Excessive absences should be reported through a progress report. If absence is so excessive that it precludes satisfactory progress toward successful completion of the course, the records office may notify and drop the student from the course with a grade of "F" with the authorization of the instructor and academic dean of the division from which the course is offered.

(E) If a student has never attended class through the census date, faculty are required to submit notification to the records office. The records office shall notify and drop the student from the course. All tuition and fees for the course shall be removed from the student's financial record. When a student stops attending class but never officially drops the course, faculty shall assign a final grade of "UW" (unofficial withdraw). Faculty shall record the last date of attendance with the registrar.

(F) The college is required to report non-attendance to federal and state agencies that provide financial assistance to students. Failure to attend classes may also result in a student having to repay part or all of an allowance from the veterans administration and/or from other sources of financial aid.

Last updated May 5, 2025 at 7:41 AM

Supplemental Information

Authorized By: 3358
Amplifies: 3358
Prior Effective Dates: 3/13/1978

Rule 3358:5-7-03 | Credit hour system policy.

• Effective: May 5, 2025
• Promulgated Under: 111.15

(A) Clark state college is committed to the establishment of a credit hour system that is consistent with the requirements of the U.S. department of education, the Ohio department of higher education and the guidelines of the higher learning commission.

(1) Clark state follows the federal definition of the credit hour: a credit hour is an amount of work represented in intended learning outcomes and verified by evidence of student achievement that is an institutionally established equivalency that reasonably approximates not less than:

(a) One hour of classroom or direct faculty instruction and a minimum of two hours of out-of-class student work for approximately fifteen weeks for one semester or trimester hour of credit, or ten to twelve weeks for one quarter hour of credit, or the equivalent amount of work over a different amount of time; or,

(b) At least an equivalent amount of work as required in paragraph (A)(1) of this rule for other academic activities as established by the institution, including laboratory work, internships, practrice, studio work and other academic work leading to the awards of credit hours.

(2) Clark state also follows the Ohio department of higher education definition of a credit hour as a minimum of seven hundred fifty minutes (semester credit hour) of formalized instruction that typically requires students to work at out-of-class assignments an average of twice the amount of time as the amount of formalized instruction. Credit hours may be calculated differently for other types of instruction (i.g., laboratory experience, directed practice experience, practicum experience, cooperative work experience, filed experience, observation experience, seminor and studio experience) as long as the credit hour calculations align with commonly accepted practices in higher education and with the regulation of regional accreditors and the federal financial aid program.

(B) Credit can be achieved through the scheduled classes offered by the college in any of the college-approved locations or course delivery formats.

(C) Credit can also be awarded by one of the four processes for credit equivalencies:

(1) Transfer credit from other regionally accredited post-secondary institutions;

(2) Articulated credit as defined in a formal agreement with another agency, institution, or business or as defined in a procedure established by the college. These agreements and procedures may allow credit for corporate training, adult education training, high school programs determined to be of college-level rigor or other forms of learning;

(3) Proficiency credit granted through the student's successful completion of a proficiency examination or other approved assessment process developed by the college or a college-approved agency, institution, or business;

(4) Portfolio credit for prior life and/or work experience.

Each of these forms of equivalent credit must be validated through the appropriate campus processes.

Last updated May 5, 2025 at 7:41 AM

Supplemental Information

Authorized By: 3358
Amplifies: 3358
Prior Effective Dates: 6/8/2006

Rule 3358:5-7-05 | Graduation policy.

• Effective: May 2, 2025
• Promulgated Under: 111.15

(A) Clark state college awards the following degrees/certificates:

(1) Bachelor of science

(2) Associate of arts

(3) Associate of science

(4) Associate of applied business

(5) Associate of applied science

(6) Associate of technical studies

(7) One-year certificates

(8) Short-term technical certificates - state approved programs of fewer than thirty credits for an in-demand job

(9) Short-term certificates - college approved programs of less than thirty credits

(10) Departmental certificates - college approved programs that are fewer credit hours than an associate degree

(B) Effective fall semester 2024, short-term technical certificates, short-term certificates and departmental certificates will be awarded if a student completes all courses within the certificate with a grade of "C" or higher. Certificates embedded within a degree program will be awarded unless the student has notified records and registration that they do not wish to receive the certificate.

(C) Effective fall semester 2023, for a student to earn multiple degrees at Clark state, the degree programs must be at least six credit hours different for a one-year certificate, twelve credit hours different for an associate degree and twenty-four credit hours different for a bachelor degree. If a student qualifies for more than one certificate/degree during the same semester using the same curriculum, the certificate/degree will default to the chosen major on record unless the college is otherwise notified by the student.

(D) Effective spring semester 2017, degree programs that contain one or more embedded certificates will automatically be awarded when the certificate requirements are completed unless the student contacts "Records and Registration" and indicates he/she does not wish to have the certificate credential awarded.

(E) All students are expected to complete the residency requirement of at least thirty credit hours of course work at Clark state for a bachelor degree or fifteen credit hours for an associate degree or twelve credit hours for a one-year certificate program. Credit equivalencies, as defined in the credit hour system procedures (rule 3358:5-7-03.1 of the Administrative Code), do not count toward the residency requirement. Students completing a short-term technical certificate, short-term certificate or departmental certificate must have earned Clark state institutional credit within the certificate program.

(F) Credits earned through credit equivalencies for an individual student shall not exceed one-half the required technical course credits for the degree or certificate program being pursued unless recommended by the faculty and approved by the dean of the division.

(G) The transcripted graduation date shall be the last official day of the term during which a student completes the course of study.

(H) The college will hold commencement in May of each year and as needed for students completing a bachelor degree, associate degree or one-year certificate.

(I) The college reserves the right to modify its graduation and other requirements as needed.

Last updated May 2, 2025 at 7:48 AM

Supplemental Information

Authorized By: 3358
Amplifies: 3358
Prior Effective Dates: 6/17/2001, 2/20/2024

Rule 3358:5-7-06 | Residency policy.

• Effective: October 14, 2022
• Promulgated Under: 111.15

It is the intent of the college to be consistent with the state of Ohio Administrative Code in definitions of residency status for students.

(A) As applied here, the purpose of the Ohio Administrative Code is to exclude from treatment as residents those persons who are present in the state of Ohio primarily for the purpose of receiving the benefit of a state-supported education.

(B) As an institution of higher education charged with reporting student enrollment to the Ohio department of higher education for state subsidy purposes and assessing the tuition surcharge, Clark state community college provides individual students with a fair and adequate opportunity to present proof of their Ohio residency for purposes of this rule. The college may require the submission of affidavits and other documentary evidence which it may deem necessary to a full and complete determination under Clark state rules.

(C) An Ohio residency application and appropriate documentation must be completed and submitted to the records office for determination of approval/denial by the records office. Approval must occur prior to the first day of the term for which it is to be effective.

Last updated October 17, 2022 at 8:32 AM

Supplemental Information

Authorized By: 3358
Amplifies: 3358
Prior Effective Dates: 10/23/2015

Rule 3358:5-7-07 | Admissions policy.

• Effective: July 25, 2025
• Promulgated Under: 111.15

(A) Clark state is committed to providing each student with the maximum opportunity to develop and learn. As such, we adhere to an open admissions policy. Admission to the college is offered to all applicants who are high school transcripted graduates or possess GED equivalent.

(B) Admission to the college does not ensure admission to a particular program of study. Some academic programs have established additional requirements that must be fulfilled prior to acceptance. All prospective applicants are encouraged to contact the admissions office for specific information.

(C) For some students, additional coursework in science, mathematics, and english may be needed prior to enrollment in certain courses and programs. Such coursework is determined through a review of a student's past academic record or through a placement test.

(D) Clark state admits students in the following enrollment categories:

(1) High school students seeking to enroll in the college credit plus program.

(2) High school students seeking to enroll at Clark state while in high school but who are not enrolled in the college credit plus program.

(3) High school graduates and adults who possess GED equivalency and have no prior college experience.

(4) Non high school graduates without a GED over eighteen years of age who have met the established placement testing scores.

(5) Students transferring to Clark state who have attended or are attending another college.

(6) International student admission.

(7) Mature citizens program for residents of Ohio.

(E) Students shall be considered officially admitted when a completed admissions application is entered into the college's data system.

Last updated July 28, 2025 at 7:48 AM

Supplemental Information

Authorized By: 3358.
Amplifies: 3358.
Prior Effective Dates: 7/1/1998, 10/23/2015

Rule 3358:5-7-08 | Faculty-student relations.

• Effective: May 5, 2025
• Promulgated Under: 111.15

(A) Classroom procedures

(1) It is expected that a healthy atmosphere, conducive to the learning process, shall be maintained at all times in classroom and laboratories. The faculty-student relationship should be one of mutual respect and acceptance of the rights and privileges of each individual.

(2) At the beginning of each semester, faculty members are expected to provide students with a syllabus and use the first class period to orient the student to the course goals and objectives and the expected classroom routine.

(3) Student regulations concerning class attendance, testing, grading, and make-up policy should be spelled out in detail in the syllabus and explained during the first class meeting. Instructors should be specific concerning the educational objectives of the course as students have a right to understand what will be expected of them and the instructor.

(4) Instructors are expected to give tests, quizzes and/or other graded assignments. These should be viewed as a part of the student's educational experience. As such, they should be presented in a variety of styles requiring the student to draw on his or her ability to organize data, compare, make distinctions, and arrive at warrantable conclusions. Final examinations are to be given according to the published final exam schedule. Final examinations should cover the work of the entire course and should be sufficiently comprehensive to challenge the student's efforts during the entire time period assigned.

(B) Academic advisors

(1) Basic to all educational effort is the function of advising. The college accepts this principle in all its implications. Accordingly, a primary function of its faculty and staff is to provide competent educational and career advising.

(2) Recognizing that growth and acceptance of responsibility occur only to the degree that the student personally assumes self-direction for them, the role of the academic advisor is necessarily one of assistance, guidance and advisement. Helping the student realize and accept the fact that he or she is primarily responsible for his or her own actions, his or her decisions, and ultimately his or her own education is a vital element of the academic advisor's role.

(3) The college and its faculty (in both their instructional and advisor roles) consider each student an adult and responsible agent and thus perceives itself as functioning in its own integrity as an institution and not "in loco parentis."

(4) All students shall be assigned a faculty advisor based on their program area and on an equitable basis.

(5) The following guidelines are offered to help faculty in the definition of their role as academic advisors:

(a) Faculty advisors shall keep a current file on each of their advisees. In addition to documents describing the student's history at Clark state and other colleges/universities, advisors can access computer screens to gain current registration information about a student. This information should be used to advise students determining their abilities to succeed in the attempt of various credit hour loads. The faculty advisor shall be expected to follow established college policy on the sharing of student record information with anyone except the student. No information should be released from a student's personal file (even to employers) without prior permission from the student. Any information release shall be in compliance with federal regulations (FERPA) and with college regulations dealing with the privacy of student information.

(b) Graduation requirements for the faculty member's program area should be firm in his or her mind as he or she attempts to guide students toward that end. The advisor should also be familiar with the Ohio board of regents/state department of education standards for technical, basic, and general education credit. Naturally, the faculty advisor should be cognizant of all institutional regulations (catalog and student handbook) regarding graduation requirements.

(c) Students may need some assistance in deciding upon and working toward their career and life goals. Faculty advisors might wish to plan, along with the student, an entire sequence of courses to be taken during the student's tenure at the college. While most students follow prescribed curriculum, some, because of academic or personal reasons, might not. Therefore, a faculty advisor should prepare this kind of schedule instrument taking into consideration frequency of course offerings and prerequisites.

(d) Faculty advisors should discuss reasons for drop/adds with their advisees prior to any action. Students should be referred to the financial aid office for financial aid implications. Drop/adds should be processed through the records office as soon as possible after decisions have been reached.

(e) Many advisees will seek to have a channel for individual guidance and personal problem solving. Faculty advisors should be aware that it may be necessary for them to consult with or refer students to counseling services.

(f) Faculty advisors must practice appropriate confidentiality with regard to student information.

(C) Referral procedures

(1) Academic reasons When a student needs assistance in his or her courses, the student should be directed to the student academic success center (SASC) for tutoring or other assistance. If the student has a disability and needs accommodations, the student should be directed to accessibility services also within the SASC.

(2) Behavioral support services (BSS)

(a) "Behavior Intervention Team (BIT)" consists of a team of faculty and staff that are trained to pro-actively assess threat or risk and provide faculty resources or interventions as appropriate. Current BIT members include the dean of student affairs, director of student life, director of evening services, college counselor, campus police representative, and one faculty member.

(b) Counseling/mental health referral: The college has a licensed professional counselor available to assist students in addressing problems and concerns that may impede academic performance. Meetings with counseling services are confidential (except in cases in which disclosure of information is necessary to protect the student or others from physical or life-threatening danger), and no information shall be released without written permission. Referrals to community agencies may be made when appropriate.

(c) Peer listeners are also available to meet with students on a walk-in basis. The peer listeners are trained in a variety of areas including listening skills, crisis management, and problem solving. The counselor maintains oversight of the peer listener program.

Last updated May 5, 2025 at 7:41 AM

Supplemental Information

Authorized By: 3358
Amplifies: 3358
Prior Effective Dates: 7/1/1982, 6/26/2000, 3/18/2015

Rule 3358:5-7-09 | Continuing education policy.

• Effective: May 5, 2025
• Promulgated Under: 111.15

(A) Admissions and courses:

The college offers a variety of credit and non-credit courses of a technical and vocational nature. Students desiring to pursue credit-bearing courses toward a degree or certificate must apply for admission. Those enrolling in non-credit training should follow the directions provided for that training.

(B) Services:

(1) Service to local business, industry, the professions, and government is one of the most important functions of the college. Every effort will be made, wherever sufficient interest is shown, to offer instruction which will allow employees to upskill or retrain. A wide range of courses from basic fundamentals to those requiring considerable preparation and background is offered.

(2) The department also can develop and administer, both on and off campus, programs specially tailored to meet the needs of private and public organizations, agencies, and groups. Programs can be single-session meetings or those requiring numerous hours for completion.

(C) The continuing education unit (CEU):

Various occupational standards, organizations, and professional groups are requiring members to update and upgrade their knowledge through continuing education activities. To facilitate this growing interest in life-long learning, the college awards the continuing education unit (CEU). The CEU is generally equated to be ten contact hours of participation in an organized continuing education experience under responsible sponsorship, capable direction, and a qualified instructor. The awarding of CEU's provides individuals, groups, and institutions with a standard of measurement for the recording, reporting, accumulation, and transfer of adult participation in approved continuing education activities. Decimal units may also be awarded for participation of less than ten hours.

(D) The mature citizens' educational program:

(1) Citizens sixty years of age or older who desire to be exempt from tuition and general fees may enroll in most college credit and non-credit classes on a space available basis. Classes which are excluded from this policy include but are not limited to non-credit STNA, phlebotomy, medical office specialist, welding, truck driver training, home inspection, specialized fire training, and high-skill specialized classes developed in the future. Continuing education third-party vendor courses including but not limited to Ed2Go on-line courses, home study activity director, and dental radiography courses are also excluded from this policy. Eligible persons desiring to participate in the program shall be exempt from normal admission requirements, as well as instructional and general fees, however, a materials fee shall be charged when applicable. In addition to course enrollment, participating citizens will have the opportunity to utilize college facilities, educational services, and take part in student activities.

(2) Space available means classroom seats unoccupied by regularly enrolled students approximately one day before the beginning of the class.

Last updated May 5, 2025 at 7:41 AM

Supplemental Information

Authorized By: 3358
Amplifies: 3358
Prior Effective Dates: 7/1/1998

Rule 3358:5-7-12 | Prior learning assessment policy.

• Effective: May 5, 2025
• Promulgated Under: 111.15

(A) Prior learning assessment (PLA) is a process that enables learners to demonstrate what they have learned and translate that learning into college credit. PLA validates knowledge acquired through life experience, work experience, military experience, civic engagement, individual study and reading, and participation in classes or training sponsored by business and industry, professional organizations, and/or government agencies. Credit is awarded for college-level knowledge gained from experience and not for the experience itself. College-level learning is validated through pla when learners prove their mastery of the knowledge, skills, competencies, and abilities in a specific area of study offered by the college.

(B) There are a variety of third-party vendors that allow students to receive college credits in certain courses. Requisite advanced placement criteria are determined by vice president of academic affairs in partnership with department faculty, division dean, or designee. The types of prior learning examinations accepted by the college are the following:

(1) Advanced placement (AP):

AP exams are a series of examinations developed by the college board for AP high school classes in various subject areas. Students who have taken a college board ap credit examination must have scored at least a three to receive appropriate course credit.

(2) College level examination program (CLEP):

CLEP assesses proficiency in general education through thirty-three tests in five subject areas.

(3) Dantes subject standardized test (DSST):

DSST examinations test knowledge in both lower- and upper-level college course content through thirty-eight tests in six subject areas.

(4) International baccalaureate (IB):

Clark state recognizes the IB diploma as an advanced standing program for college credit. Students can also receive course credit for IB content area exams.

(C) Military training and experience credit:

Students who have achieved military education and training credit may apply for acceptance of these credits toward the appropriate degree.

(D) Professional certification/industry credentials credit:

For courses in which professional certifications are utilized as an assessment tool, students may receive college credit for a course based on possessing such professional certification.

(E) Proficiency examinations:

Any student who believes he/she is qualified for college credit through experience, previous training, or noncredit coursework may request a proficiency exam at the appropriate division office. When a proficiency examination is an appropriate measure, the examination will be thorough and in keeping with the established goals and objectives of the course(s) and the overall program. Theoretical knowledge will be tested by faculty recommendation through common acceptable measures (i.e., paper and pencil, computerized, etc.) with the possibility of a practical skills component. Both written and practical skills testing may be required to ensure course rigor is maintained and achieved.

(F) Portfolio assessment:

A PLA portfolio is a detailed documentation illustrating college-level learning. The documentation varies by course and may include: examples of documents developed or materials made (like a machined part) at work or during some civic engagement, a self-assessment, an essay or oral interview explaining knowledge and experience, awards and honors, and certifications showing completion of workshops or seminars offered by professional organizations, business and industry or government agencies.

(G) Credit for prior learning assessment:

(1) All students are expected to complete the residency requirement of at least thirty credit hours of courswork at Clark state for a bachelor degree, fifteen credit hours of coursework at Clark state for an associate degree or twelve credit hours for a one-year certificate program. Credit equivalencies such as transfer and pla credit do not count toward the residency requirement.

(2) A student is limited to receiving fifty per cent total credits for a degree or certificate from pla. Additionally, credit equivalencies may not exceed one half of the required technical course credits for the degree, the one-year certificate, or the departmental certificate program being pursued unless recommended by the faculty and approved by the division dean or designee.

(3) All PLA credit is subject to time limitations for certain courses and/or majors. Limitations are determined by the profession/industry standards and the discretion of faculty, division dean or designee.

(4) To apply for PLA credit the student must be admitted to Clark state with an eligible declared major.

(5) Students may only apply for PLA credit for courses directly applicable to curriculum requirements in the student's declared certificate or degree program.

(6) A student who wishes to apply for PLA for a course in their major must complete the process prior to the term the student intends to receive the PLA credit for the course.

(7) Approved PLA credit does not guarantee credit or waiver for that course's prerequisites.

(8) Approved PLA credits serve as prerequisites in the same manner as their course equivalencies.

(9) All PLA must be awarded before the semester prior to graduation.

(10) A student may not apply for PLA for a course that the student:

(a) Is enrolled in after the fifteenth day.

(b) Has previously taken with a failing grade (F or UW; D grade if student's major requires a grade of C or better in the course for progression and graduation requirements).

(c) Has audited.

(11) Clark state accepts credit for prior learning that has been awarded by other regionally accredited institutions as per the college's transfer policy. These credits have the same limitations in their use in meeting graduation requirements as do PLA credits earned at clark state and will be used in computing the total hours of PLA for which a student is eligible.

(12) A student who intends to use credit for PLA in a course to meet clark state degree requirements and intends to transfer to another institution should check the requirements of the receiving institution.

(13) Course credit hours earned by third party vendors, military training experience credit, or professional certification are awarded and recorded by records and registration. Proficiency examinations and portfolios are assessed and awarded by faculty and recorded by records and registration.

(14) The records and registration office will maintain a copy of the student's PLA form which indicates the assessment process and final grade (credit or no credit).

(H) Prior learning assessment appeals procedure:

Clark state has established a process for prior learning assessment appeals as listed in the PLA procedures document.

Last updated May 5, 2025 at 7:42 AM

Supplemental Information

Authorized By: 3358
Amplifies: 3358
Prior Effective Dates: 5/15/2017

Rule 3358:5-7-13 | Texbook adoption policy.

• Effective: February 20, 2024
• Promulgated Under: 111.15

(A) Selection procedure

(1) Textbooks will be adopted and ordered via the approved vendor. All textbook adoptions shall be posted in accordance with the approved vendor's timelines.

(2) Lead faculty members, in consultation with discipline faculty, will make textbook recommendations to coordinators for each course.

(3) Upon adoption of a textbook, the textbook shall remain in use for not less than two academic years.

(4) Faculty shall make every effort to adopt textbooks that provide students with multiple purchasing options to decrease student cost. These options may include, but are not limited to, e-books, rentals, loose leaf editions, and open educational resources (OERs).

(5) Faculty members shall make every effort to use all items contained in textbook/resource bundles.

(6) Faculty may not directly sell or rent textbooks to students.

(7) Textbook adoptions will be made in accordance with Clark state's teaching and learning principles and best practices within each discipline.

(8) To utilize a textbook or other material which is authored by faculty and the sale of which results in a royalty being paid to the faculty member, then the textbook/material may only be adopted if a majority of the other discipline faculty consent to the use of the textbook or material. In instances where the faculty author is the only full-time faculty member within a discipline, the division dean must approve the use of the textbook or other material authored by the faculty member.

(9) In accordance with HB 110 and section 733.20 of the Revised Code, if textbooks and/or course materials are not selected by the first day of class registration, then the faculty member is deemed to have selected identical materials (i.e., same title and edition) from the prior semester offering of the course.

(B) Discontinuance policy

(1) All textbook adoptions shall remain in use for no less than two academic years. If this is not possible due to an urgent or unavoidable issue, permission for a new adoption must be granted by the faculty member's academic/division dean.

(2) Faculty members may not require students to purchase additional textbook materials and/or bundles that have not been preapproved for the course.

(3) No new textbook adoptions shall be permitted mid-year, without the approval of the faculty member's academic/division dean. Textbook edition changes may be permitted mid-year.

(4) Faculty may not sell faculty textbook copies to book buyers.

Last updated February 20, 2024 at 8:51 AM

Supplemental Information

Authorized By: 3358
Amplifies: 3358

Rule 3358:5-7-14 | Student location policy.

• Effective: May 7, 2025
• Promulgated Under: 111.15

(A) Clark state college is committed to providing each student with the maximum opportunity to develop and learn. As such, the student location policy follows 34 CFR 668.4(c)(3)(ii) and requires institutions to have a written policy and documented process for establishing the location of prospective students and students that must be applied consistently. Both policy and process should have regular, frequent review and updates as needed.

(B) Clark state is a member of the national council for state authorization reciprocity agreement (NC-SARA) which allows the college to provide distance learning programs (both online and in the form of supervised field experiences) and coursework to residents of states other than Ohio. NC-SARA membership, however, does not grant reciprocity or exempt us from state professional licensing requirements. As a result, licensing requirements in Ohio may not be recognized as sufficient to obtain a license in any other state.

(C) This policy applies to all staff and faculty with oversight in academic departments that offer educational programs leading to professional licensure or faculty or staff who advertise programs as meeting specific professional licensure or certification requirements and all students.

(D) Definitions:

(1) Student location: a student's location shall be defined as the place in which the student is currently living or physically located (e.g. current address) at the time of enrollment in a program. Student location will be determined by the active local address in the student information system. Students may update their address in self-service.

(a) IPEDS - Location for those students enrolled exclusively in distance education should be their physical location or current address, as of the institution's fall reporting date. If this is not available, the address on file for the student will be used.

(b) For students listed in the military or active duty, the college will use the permanent address instead of the student's physical location.

(c) NC-SARA location is the state, territory or district where the student is located while receiving instruction and does not refer to the student's official state of residence.

(2) Professional licensure: Programs leading to required initial professional licensure or certification: academic programs designed for or marketed as fulfilling the purpose of preparing graduates to meet the educational requirements for initial professional licensure or certification requirements of a state board. Identified professional licensure programs currently available at Clark state include early childhood education, medical assisting, medical laboratory technology, paramedic, physical therapist assistant, practical nursing, realtime/judicial reporting and broadcast caption/CART, registered nursing.

(E) Student responsibility

(1) Student: It is recommended that a prospective or current student who intends to complete a licensure program to check with the licensing board(s) in their state of residence or in the state in which they intend to obtain a license for the most recent information and requirements. The student's physical location at the time of registration will remain in effect unless and until the student provides official notification of location status to the college.

(2) It is the responsibility of the student to report their address or to make an address change in the student information system. If a student relocates during the course of a program to another state, it may impact whether the student can remain in the program, meet the state licensure requirements, and/or continue to receive financial aid funding.

(3) It is the responsibility of the student to review the consumer-information email delivered at the beginning of the term; this pertains to either the student location or major change.

(F) College responsibility

(1) Clark state college collects location information from a student as part of the registration process. Each semester, location information is collected and reviewed for active students.

(2) Clark state will make a good-faith effort to determine whether or not a program meets licensing requirements in the student's location. This determination will be posted on the college website and students will be informed whether or not their program meets licensing requirements in their state.

(3) Depending on a student's location or change of status, Clark state college may or may not be able to allow the student to continue taking online courses or approve clinical or internship placement. Clark state college shall not be held liable if the student is unable to qualify for licensure or certifcation in a specific jurisdiction, or cannot obtain a practicum/internship location.

(4) It is the responsibility of Clark state college to regularly review this rule and to document consistently-applied processes for the purpose of establishing the location of prospective and current students.

(5) The college must communicate this rule and process to students each term, in the consumer-information email.

(6) Each academic program leading to professional licensure will annually update their program page to include as it pertains to the 34 CFR 668.4(c)(3)(ii).

Last updated May 7, 2025 at 7:43 AM

Supplemental Information

Authorized By: 3358.
Amplifies: 3358.
Prior Effective Dates: 10/14/2022

Rule 3358:5-7-15 | Testing your faith.

• Effective: May 6, 2025
• Promulgated Under: 111.15

(A) Students may request accommodations for up to three days of absences each semester for reasons of faith, religion, spiritual belief or organized activities connected to their religious denomination, church, or other religious/spiritual organization.

(B) Students must notify their instructor(s) within the first fourteen days of the course of the dates they require religious accommodation in writing or via email

(C) Students who notify their instructor(s) of their intended absences due to religious beliefs and activities will receive alternative accommodations for missed exams or other academic requirements as a result of such absences. There is no academic penalty for taking absences under this policy.

(D) Further information about this policy may be obtained from the assistant dean of access and retention services. If a student feels that they have not received a religious accommodation allowed by this policy, they should notify the college of any grievance with regard to the implementation of the policy by completing the academic concern form (https://cm.maxient.com/reportingform.php?ClarkStateCC&layout_id=5). The assistant dean of access and retention services will review the academic concern form, speak with the student, instructor and school dean and make a recommendation regarding the requested accommodation. If the student remains dissatisfied, the recommendation may be appealed to the vice president of academic affairs, whose decision will be final.

(E) This policy shall be posted on the college website with contact information of an individual who can provide further information about the policy. The college will also post a non-exhaustive list of major religious holidays or festivals for the next two academic years. This statement shall include this wording, "This list is non-exhaustive, and the list may not be used to deny accommodation to a student for a holiday or festival of the student's faith or religious or spiritual belief system that does not appear on the list."

(F) This policy will appear in all course syllabi and include the description of the general procedure for requesting accommodations and the contact information for an individual whom a student may contact for more information about this policy. Syllabi will also include a link to the non-exhaustive list of religious holidays and festivals and the disclaimer that the list is non-exhaustive. Finally, syllabi will include the process by which a student may notify the institution of any grievance with regard to the implementation of the policy.

Last updated May 6, 2025 at 7:51 AM

Supplemental Information

Authorized By: 3358
Amplifies: 3358
Prior Effective Dates: 2/20/2024