This website publishes administrative rules on their effective dates, as designated by the adopting state agencies, colleges, and
universities.
| Rule |
Rule 3358:5-7-01 | Class attendance policy.
(A) The curricula of all technologies at
Clark state community college have defined academic and technical skill
performance levels. Creating the learning environment is the responsibility of
faculty. Achievement of the performance levels is the responsibility of the
student. (B) Faculty shall monitor class
attendance and include a class attendance policy on their syllabi that includes
any penalties for absences. Attendance policies shall be enforced
consistently. (C) Steady and gradual progress toward
achievement of academic goals is best accomplished through regular class
participation. Therefore, students are expected to attend all class and
laboratory sessions. When unavoidable absences do occur, students shall take
the responsibility to contact the instructor to make arrangements for work that
has been missed. Students should be aware that depending on the nature of the
assignment and class policies, not all work can be made up. (D) Excessive absences and work that
cannot or has not been made up may adversely affect the student's grade
in a class. Instructors have the right to issue a lower grade, which may be a
failing grade, to students who incur excessive absences and who have not
officially withdrawn from the course. Excessive absences should be reported
through a progress report. If absence is so excessive that it precludes
satisfactory progress toward successful completion of the course, the records
office may notify and drop the student from the course with a grade of
"F" with the authorization of the instructor and academic dean of the
division from which the course is offered. (E) If a student has never attended class
through the census date, faculty are required to submit notification to the
records office. The records office shall notify and drop the student from the
course. All tuition and fees for the course shall be removed from the
student's financial record. When a student stops attending class but
never officially drops the course, faculty shall assign a final grade of
"UW" (unofficial withdraw). Faculty shall record the last date of
attendance with the registrar. (F) The college is required to report
non-attendance to federal and state agencies that provide financial assistance
to students. Failure to attend classes may also result in a student having to
repay part or all of an allowance from the veterans administration and/or from
other sources of financial aid.
Last updated May 5, 2025 at 7:41 AM
Supplemental Information
Authorized By:
3358
Amplifies:
3358
Prior Effective Dates:
8/20/2012
|
Rule 3358:5-7-02 | Grading system procedures.
Effective:
March 18, 2015
(A) Academic achievement is indicated by the following grades and points used in calculating grade point average (GPA): | A | Excellent | Four course points per credit hour | | B | Good | Three course points per credit hour | | C | Average | Two course points per credit hour | | D | Poor | One course point per credit hour | | F | Failing | Zero course points per credit hour | | Z | Non-attendance (student registered for class but never attended; for online classes, never logged in) | Zero course points per credit hour |
(B) Two cumulative GPAs are maintained on each student. (1) The progress GPA includes all courses completed at Clark state for which a grade of "A", "B", "C", "D", "F", or "Z" is recorded. These include all college preparatory (CPE) courses and other pre college-level courses designated by the initial digit of 0. (2) The graduation GPA does not include the grades for any CPE or other pre-college courses. (C) A GPA is obtained by dividing the total number of course points earned in eligible courses by the total number of credit hours attempted in those courses. For example, consider the following grades earned by a student: | Credit Hours | Grade | Course Points | | Course 1 | 3 | B | 9 | | Course 2 | 3 | C | 6 | | Course 3 | 4 | B | 12 | | Course 4 | 3 | C | 6 | | Total hours: 13 | | Total points: 33 |
The total number of course points, 33, is determined by adding together the points earned in each course (credit hours times grade points). That number is then divided by the total number of credit hours attempted, 13, to determine the GPA. In this case the average is 33/13 = 2.54. (D) There are other symbols that can be issued with which there are no points associated: | S | Satisfactory | | U | Unsatisfactory | | I | Incomplete | | PR | Proficiency | | CR | Credit | | NC | No credit | | EX | Experiential credit Transfer credit | | TR | Transfer credit | | W | Withdrawal | | X | Audit | | IP | In progress (self-paced courses only | | N | No grade reported (records office use only) | | AR | Articulated credit |
(E) {Enter paragraph text here} (1) This process may be initiated when a student who is progressing satisfactorily in a course, but for reasons beyond his/her control (e.g., illness or death in the family), will not have completed all requirements for the course when final grades are submitted by the instructor. (2) If the student meets the above conditions, he/she must notify the instructor by the last day of any quarter. If the instructor agrees to an "I" grade, it shall be submitted on the grade report and the instructor shall set up a schedule on the incomplete grade form for completion of the course requirements by midterm of the following quarter. When the student has agreed and signed the form (normally within two weeks from the start of the next quarter), a copy shall be sent to the student's academic division for inclusion in the student's advising file. A copy shall also be given to the student and the original retained by the instructor. (3) Upon the student's completion of the conditions established by the agreement on the incomplete grade form, the instructor shall change the "I" grade to another letter grade. If the student fails to complete the necessary conditions within the agreed schedule, the "I" grade shall automatically be changed on Friday of the fifth week of the following quarter to an "F" grade on the student's transcript. (4) A student receiving an "I" grade at the end of spring or summer quarter must complete all conditions by Friday of the fifth week of fall quarter. (F) Satisfactory/unsatisfactory grade process (1) Satisfactory is issued only for work-experience credits and survey courses of two credit hours or less. (2) Students in the nursing program are graded in the clinical laboratory as satisfactory or unsatisfactory. As only one grade is recorded on the student's transcript, a student who has a satisfactory achievement in the clinical laboratory is given the grade achieved in the theory and principles of the course. Those who achieve an unsatisfactory grade in the clinical laboratory receive an "F" for the course. Evaluation is not limited to one quarter's work but rather is based on accumulated evidence within the laboratory assignments (i.e., the student's pattern of performance). The cumulative performance shall be the indicator of safety in practice. (G) Credit/no-credit grade process (1) A student may petition the records office for permission to take one course each quarter to a maximum of six courses on a credit ("CR") or no-credit ("NC") basis. No more than two of these courses may be selected from general education offerings; no more than two from courses that are basic to a student's major; and no more than two from the technical courses. (2) The records office shall officially announce a deadline for petitions prior to the start of any quarter. (3) The student makes the choice at the time of registration and cannot change from "CR" or "NC" to the regular grading system or from the regular grading system to "CR" or "NC" after the quarter has begun. The instructor shall not be notified of the student's choice of the grading system. At the end of a quarter, a grade of "C" or better shall be converted to "CR" on the student's transcript; "D" or lower to "NC". A "CR" or "NC" grade shall not be included when computing a student's GPA. (H) Repeating a course grade process A student may repeat any course at the college one time without special permission. Permission to take courses a third or more times must be obtained from the dean of the division responsible for student's program of study. In order to obtain approval, the student must identify what changes they have made to enable them to successfully complete the course.
Supplemental Information
Authorized By:
3358
Amplifies:
3358
Prior Effective Dates:
7/1/1982, 4/5/1999
|
Rule 3358:5-7-03 | Credit hour system policy.
(A) Clark state college is committed to
the establishment of a credit hour system that is consistent with the
requirements of the U.S. department of education, the Ohio department of higher
education and the guidelines of the higher learning commission. (1) Clark state follows the federal definition of the
credit hour: a credit hour is an amount of work represented in intended
learning outcomes and verified by evidence of student achievement that is an
institutionally established equivalency that reasonably approximates not less
than: (a) One hour of classroom
or direct faculty instruction and a minimum of two hours of out-of-class
student work for approximately fifteen weeks for one semester or trimester hour
of credit, or ten to twelve weeks for one quarter hour of credit, or the
equivalent amount of work over a different amount of time; or, (b) At least an
equivalent amount of work as required in paragraph (A)(1) of this rule for
other academic activities as established by the institution, including
laboratory work, internships, practrice, studio work and other academic work
leading to the awards of credit hours. (2) Clark state also follows the Ohio department of higher
education definition of a credit hour as a minimum of seven hundred fifty
minutes (semester credit hour) of formalized instruction that typically
requires students to work at out-of-class assignments an average of twice the
amount of time as the amount of formalized instruction. Credit hours may be
calculated differently for other types of instruction (i.g., laboratory
experience, directed practice experience, practicum experience, cooperative
work experience, filed experience, observation experience, seminor and studio
experience) as long as the credit hour calculations align with commonly
accepted practices in higher education and with the regulation of regional
accreditors and the federal financial aid program. (B) Credit can be achieved through the
scheduled classes offered by the college in any of the college-approved
locations or course delivery formats. (C) Credit can also be awarded by one of
the four processes for credit equivalencies: (1) Transfer credit from
other regionally accredited post-secondary institutions; (2) Articulated credit as
defined in a formal agreement with another agency, institution, or business or
as defined in a procedure established by the college. These agreements and
procedures may allow credit for corporate training, adult education training,
high school programs determined to be of college-level rigor or other forms of
learning; (3) Proficiency credit
granted through the student's successful completion of a proficiency
examination or other approved assessment process developed by the college or a
college-approved agency, institution, or business; (4) Portfolio credit for
prior life and/or work experience. Each of these forms of equivalent credit must
be validated through the appropriate campus processes.
Last updated May 5, 2025 at 7:41 AM
Supplemental Information
Authorized By:
3358
Amplifies:
3358
Prior Effective Dates:
3/18/2015
|
Rule 3358:5-7-04 | Academic standing procedures.
Effective:
March 18, 2015
(A) Good standing A student is considered to be in good academic standing when his/her "Progress grade point average" (GPA) meets the criteria for good standing in the following table. The "Progress GPA" is cumulative and includes all courses completed at Clark state with a grade of "A", "B", "C", "D", "F", "UW" or "Z". | Hours attempted | Good Standing | Academic Probation | Academic Dismissal | | Progress GPA | Progress GPA | Progress GPA | | 1-10 | 1.50 or better | below 1.50 | below .80 | | 11-20 | 1.60 or better | below 1.60 | below .90 | | 21-30 | 1.70 or better | below 1.70 | below 1.20 | | 31-40 | 1.80 or better | below 1.80 | below 1.40 | | Over 40 | 2.00 or better | below 2.00 | below 1.60 |
(B) Probation Probation means that the student is in jeopardy of being dismissed from the college for academic reasons. These students need to make every effort to raise their GPA. (1) Students are considered to be on academic probation when their "Progress GPA" falls into the ranges noted in the table in paragraph (A) of this rule. (2) Students are notified by the records office about their status and of the need to meet with their faculty advisor before they can register again. (3) Students on academic probation must confer with their faculty advisor to carefully select a course schedule. Students on probation will not be permitted to register without the permission of their faculty advisor. (4) Students on academic probation may carry a maximum load of twelve credits while on probation. Exceptions may be approved by the faculty advisor. (5) Academic support services such as tutoring and the writing lab are strongly recommended for students on probation. (6) It is strongly recommended that students repeat any failed courses the next semester those courses are offered. (C) Dismissal Dismissal means that a student must sit out a quarter before being allowed to continue taking credit classes. (1) Students must be on academic probation one full semester before they are dismissed. (2) Students are dismissed from the college when their "Progress GPA" falls below the dismissal levels listed in the table in paragraph (A) of this rule. However, students who have not been on academic probation at least one semester shall be granted one semester of probation status before being dismissed. (3) During that probation term, students shall receive a letter from the records office stating that failure to improve the GPA by the end of the semester shall result in dismissal. Probation rules identified in this rule are implemented during this semester. (4) Dismissed students may be readmitted on probation after sitting out one semester only after their case is reviewed by the academic dean or coordinator of advising. Students must follow the procedure outlined in this rule in order to be readmitted following academic dismissal: (a) Degree-seeking students, after securing a petition for readmission form from the records office, must contact their academic dean to set up an appointment. Prior to meeting with the academic dean, the student must fill out his/her portion of the form reflecting upon the reasons for not finding academic success. (b) Non degree-seeking students must contact the coordinator of advising and follow the steps outlined in paragraph (C)(4)(a) of this rule. (c) With the academic dean or the coordinator of advising, students discuss the reasons for non-academic success that they indicated on the petition as well as other possible reasons. Together they develop a plan for the student to use in improving his/her academic work upon readmission, which will include meeting with his/her faculty advisor prior to registering for subsequent semesters until the student is no longer on probation. (d) Students must submit the readmission form signed by their academic dean or the coordinator of advising at the time they register. (5) Readmitted students shall remain on probation until they move above the probation range defined in the table in paragraph (A) of this rule. However, they shall not be dismissed again even if they remain within the dismissal range provided that they improve their GPA each semester. Students who fail to improve their GPA each semester shall be dismissed again if they remain in the dismissal range. (6) Students dismissed a second time must sit out at least one semester before returning. They must follow the steps for readmittance as outlined in paragraph (C)(4) of this rule. (D) Suspension Suspension means that a student must sit out a full calendar year before being allowed to continue taking credit classes. (1) Students receiving a third dismissal shall be placed on suspension for one calendar year. (2) After the one-year suspension, they must follow the steps for readmittance after a dismissal as outlined in paragraph (C)(4) of this rule. (3) Any future academic dismissals shall also result in additional one-year suspensions. (E) Grade reports Students should check their grades each semester through web advisor. Grades shall not be released over the telephone or to non-college email addresses.
Supplemental Information
Authorized By:
3358
Amplifies:
3358
Prior Effective Dates:
7/1/1998
|
Rule 3358:5-7-05 | Graduation policy.
(A) Clark state college awards the
following degrees/certificates: (1) Bachelor of science
(2) Associate of
arts (3) Associate of science (4) Associate of applied
business (5) Associate of applied
science (6) Associate of technical
studies (7) One-year certificates (8) Short-term technical certificates - state approved
programs of fewer than thirty credits for an in-demand job (9) Short-term certificates - college approved programs of
less than thirty credits (10) Departmental certificates - college approved programs
that are fewer credit hours than an associate degree (B) Effective fall semester 2024, short-term technical
certificates, short-term certificates and departmental certificates will be
awarded if a student completes all courses within the certificate with a grade
of "C" or higher. Certificates embedded within a degree program will
be awarded unless the student has notified records and registration that they
do not wish to receive the certificate. (C) Effective fall semester 2023, for a student to earn
multiple degrees at Clark state, the degree programs must be at least six
credit hours different for a one-year certificate, twelve credit hours
different for an associate degree and twenty-four credit hours different for a
bachelor degree. If a student qualifies for more than one certificate/degree
during the same semester using the same curriculum, the certificate/degree will
default to the chosen major on record unless the college is otherwise notified
by the student. (D) Effective spring semester 2017, degree programs that
contain one or more embedded certificates will automatically be awarded when
the certificate requirements are completed unless the student contacts
"Records and Registration" and indicates he/she does not wish to
have the certificate credential awarded. (E) All students are expected to complete the residency
requirement of at least thirty credit hours of course work at Clark state for a
bachelor degree or fifteen credit hours for an associate degree or twelve
credit hours for a one-year certificate program. Credit equivalencies, as
defined in the credit hour system procedures (rule 3358:5-7-03.1 of the
Administrative Code), do not count toward the residency requirement. Students
completing a short-term technical certificate, short-term certificate or
departmental certificate must have earned Clark state institutional credit
within the certificate program. (F) Credits earned through credit equivalencies for an
individual student shall not exceed one-half the required technical course
credits for the degree or certificate program being pursued unless recommended
by the faculty and approved by the dean of the division. (G) The transcripted graduation date shall be the last
official day of the term during which a student completes the course of
study. (H) The college will hold commencement in May of each year
and as needed for students completing a bachelor degree, associate degree or
one-year certificate. (I) The college reserves the right to modify its graduation
and other requirements as needed.
Last updated May 2, 2025 at 7:48 AM
Supplemental Information
Authorized By:
3358
Amplifies:
3358
Prior Effective Dates:
3/13/1978, 6/17/2001, 6/8/2006, 5/9/2008, 2/7/2022
|
Rule 3358:5-7-06 | Residency policy.
Effective:
October 14, 2022
It is the intent of the college to be consistent
with the state of Ohio Administrative Code in definitions of residency status
for students. (A) As applied here, the purpose of the
Ohio Administrative Code is to exclude from treatment as residents those
persons who are present in the state of Ohio primarily for the purpose of
receiving the benefit of a state-supported education. (B) As an institution of higher education
charged with reporting student enrollment to the Ohio department of higher
education for state subsidy purposes and assessing the tuition surcharge, Clark
state community college provides individual students with a fair and adequate
opportunity to present proof of their Ohio residency for purposes of this rule.
The college may require the submission of affidavits and other documentary
evidence which it may deem necessary to a full and complete determination under
Clark state rules. (C) An Ohio residency application and
appropriate documentation must be completed and submitted to the records office
for determination of approval/denial by the records office. Approval must occur
prior to the first day of the term for which it is to be
effective.
Last updated October 17, 2022 at 8:32 AM
Supplemental Information
Authorized By:
3358
Amplifies:
3358
Prior Effective Dates:
8/20/2012
|
Rule 3358:5-7-07 | Admissions policy.
Effective:
October 14, 2022
(A) Clark state college is committed to
providing each student with the maximum opportunity to develop and learn. As
such, we adhere to an open admissions policy. (B) Admission to the college is offered
to all applicants who are high school transcripted graduates or possess GED
equivalent, to applicants at least eighteen years of age who have met the
established placement testing score or equivalent ACT or SAT scores, and to
applicants eligible to participate in the various special programs offered at
the college. (C) Admission to the college does not
ensure admission to a particular program of study. Some academic programs have
established additional requirements that must be fulfilled prior to acceptance.
All prospective applicants are encouraged to contact the admissions office for
specific information. (D) For some students, additional
coursework in science, mathematics, and english may be needed prior to
enrollment in certain courses and programs. Such coursework is determined
through a review of a student's past academic record or through a
placement test. (E) Clark state admits students in the
following enrollment categories: (1) High school students
seeking to enroll in the college credit plus program. (2) High school students
seeking to enroll at Clark state while in high school but who are not enrolled
in the college credit plus program. (3) High school graduates
and adults who possess GED equivalency and have no prior college
experience. (4) Non high school
graduates without a GED over eighteen years of age who have met the established
placement testing scores. (5) Students transferring
to Clark state who have attended or are attending another college. (6) International student
admission. (7) Mature citizens
program for residents of Ohio. (F) Students shall be considered
officially admitted when a completed admissions application is entered into the
college's data system.
Last updated October 17, 2022 at 8:32 AM
Supplemental Information
Authorized By:
3358
Amplifies:
3358
Prior Effective Dates:
5/4/2007, 3/18/2015
|
Rule 3358:5-7-08 | Faculty-student relations.
(A) Classroom procedures (1) It is expected that a
healthy atmosphere, conducive to the learning process, shall be maintained at
all times in classroom and laboratories. The faculty-student relationship
should be one of mutual respect and acceptance of the rights and privileges of
each individual. (2) At the beginning of
each semester, faculty members are expected to provide students with a syllabus
and use the first class period to orient the student to the course goals and
objectives and the expected classroom routine. (3) Student regulations
concerning class attendance, testing, grading, and make-up policy should be
spelled out in detail in the syllabus and explained during the first class
meeting. Instructors should be specific concerning the educational objectives
of the course as students have a right to understand what will be expected of
them and the instructor. (4) Instructors are
expected to give tests, quizzes and/or other graded assignments. These should
be viewed as a part of the student's educational experience. As such,
they should be presented in a variety of styles requiring the student to draw
on his or her ability to organize data, compare, make distinctions, and arrive
at warrantable conclusions. Final examinations are to be given according to the
published final exam schedule. Final examinations should cover the work of the
entire course and should be sufficiently comprehensive to challenge the
student's efforts during the entire time period assigned. (B) Academic advisors (1) Basic to all
educational effort is the function of advising. The college accepts this
principle in all its implications. Accordingly, a primary function of its
faculty and staff is to provide competent educational and career
advising. (2) Recognizing that
growth and acceptance of responsibility occur only to the degree that the
student personally assumes self-direction for them, the role of the academic
advisor is necessarily one of assistance, guidance and advisement. Helping the
student realize and accept the fact that he or she is primarily responsible for
his or her own actions, his or her decisions, and ultimately his or her own
education is a vital element of the academic advisor's role. (3) The college and its
faculty (in both their instructional and advisor roles) consider each student
an adult and responsible agent and thus perceives itself as functioning in its
own integrity as an institution and not "in loco
parentis." (4) All students shall be
assigned a faculty advisor based on their program area and on an equitable
basis. (5) The following
guidelines are offered to help faculty in the definition of their role as
academic advisors: (a) Faculty advisors shall keep a current file on each of their
advisees. In addition to documents describing the student's history at
Clark state and other colleges/universities, advisors can access computer
screens to gain current registration information about a student. This
information should be used to advise students determining their abilities to
succeed in the attempt of various credit hour loads. The faculty advisor shall
be expected to follow established college policy on the sharing of student
record information with anyone except the student. No information should be
released from a student's personal file (even to employers) without prior
permission from the student. Any information release shall be in compliance
with federal regulations (FERPA) and with college regulations dealing with the
privacy of student information. (b) Graduation requirements for the faculty member's program
area should be firm in his or her mind as he or she attempts to guide students
toward that end. The advisor should also be familiar with the Ohio board of
regents/state department of education standards for technical, basic, and
general education credit. Naturally, the faculty advisor should be cognizant of
all institutional regulations (catalog and student handbook) regarding
graduation requirements. (c) Students may need some assistance in deciding upon and
working toward their career and life goals. Faculty advisors might wish to
plan, along with the student, an entire sequence of courses to be taken during
the student's tenure at the college. While most students follow prescribed
curriculum, some, because of academic or personal reasons, might not.
Therefore, a faculty advisor should prepare this kind of schedule instrument
taking into consideration frequency of course offerings and
prerequisites. (d) Faculty advisors should discuss reasons for drop/adds with
their advisees prior to any action. Students should be referred to the
financial aid office for financial aid implications. Drop/adds should be
processed through the records office as soon as possible after decisions have
been reached. (e) Many advisees will seek to have a channel for individual
guidance and personal problem solving. Faculty advisors should be aware that it
may be necessary for them to consult with or refer students to counseling
services. (f) Faculty advisors must practice appropriate confidentiality
with regard to student information. (C) Referral procedures (1) Academic reasons When
a student needs assistance in his or her courses, the student should be
directed to the student academic success center (SASC) for tutoring or other
assistance. If the student has a disability and needs accommodations, the
student should be directed to accessibility services also within the
SASC. (2) Behavioral support
services (BSS) (a) "Behavior Intervention Team (BIT)" consists of a
team of faculty and staff that are trained to pro-actively assess threat or
risk and provide faculty resources or interventions as appropriate. Current BIT
members include the dean of student affairs, director of student life, director
of evening services, college counselor, campus police representative, and one
faculty member. (b) Counseling/mental health referral: The college has a licensed
professional counselor available to assist students in addressing problems and
concerns that may impede academic performance. Meetings with counseling
services are confidential (except in cases in which disclosure of information
is necessary to protect the student or others from physical or life-threatening
danger), and no information shall be released without written permission.
Referrals to community agencies may be made when appropriate. (c) Peer listeners are also available to meet with students on a
walk-in basis. The peer listeners are trained in a variety of areas including
listening skills, crisis management, and problem solving. The counselor
maintains oversight of the peer listener program.
Last updated May 5, 2025 at 7:41 AM
Supplemental Information
Authorized By:
3358
Amplifies:
3358
Prior Effective Dates:
10/14/2022
|
Rule 3358:5-7-09 | Continuing education policy.
(A) Admissions and courses: The college offers a variety of credit and
non-credit courses of a technical and vocational nature. Students desiring to
pursue credit-bearing courses toward a degree or certificate must apply for
admission. Those enrolling in non-credit training should follow the directions
provided for that training. (B) Services: (1) Service to local
business, industry, the professions, and government is one of the most
important functions of the college. Every effort will be made, wherever
sufficient interest is shown, to offer instruction which will allow employees
to upskill or retrain. A wide range of courses from basic fundamentals to those
requiring considerable preparation and background is offered. (2) The department also
can develop and administer, both on and off campus, programs specially tailored
to meet the needs of private and public organizations, agencies, and groups.
Programs can be single-session meetings or those requiring numerous hours for
completion. (C) The continuing education unit
(CEU): Various occupational standards, organizations,
and professional groups are requiring members to update and upgrade their
knowledge through continuing education activities. To facilitate this growing
interest in life-long learning, the college awards the continuing education
unit (CEU). The CEU is generally equated to be ten contact hours of
participation in an organized continuing education experience under responsible
sponsorship, capable direction, and a qualified instructor. The awarding of
CEU's provides individuals, groups, and institutions with a standard of
measurement for the recording, reporting, accumulation, and transfer of adult
participation in approved continuing education activities. Decimal units may
also be awarded for participation of less than ten hours. (D) The mature citizens'
educational program: (1) Citizens sixty years
of age or older who desire to be exempt from tuition and general fees may
enroll in most college credit and non-credit classes on a space available
basis. Classes which are excluded from this policy include but are not limited
to non-credit STNA, phlebotomy, medical office specialist, welding, truck
driver training, home inspection, specialized fire training, and high-skill
specialized classes developed in the future. Continuing education third-party
vendor courses including but not limited to Ed2Go on-line courses, home study
activity director, and dental radiography courses are also excluded from this
policy. Eligible persons desiring to participate in the program shall be exempt
from normal admission requirements, as well as instructional and general fees,
however, a materials fee shall be charged when applicable. In addition to
course enrollment, participating citizens will have the opportunity to utilize
college facilities, educational services, and take part in student
activities. (2) Space available means
classroom seats unoccupied by regularly enrolled students approximately one day
before the beginning of the class.
Last updated May 5, 2025 at 7:41 AM
Supplemental Information
Authorized By:
3358
Amplifies:
3358
Prior Effective Dates:
10/14/2022
|
Rule 3358:5-7-11 | Academic integrity procedures.
Effective:
March 18, 2015
(A) Clark state community college is committed to providing educational opportunities that promote academic, professional and personal growth in students. Students are expected to behave as responsible members of the college community and to be honest and ethical in their academic work. Activities of academic dishonesty corrupt the process of acquiring the knowledge and developing the skills necessary for success in any profession; such activities are considered a violation of the "Student Code of Conduct" and are therefore prohibited. (B) Academic integrity is the responsibility of both the student and the faculty. (1) Faculty members play an important role in maintaining academic standards. Faculty have multiple opportunities to inform students about what academic dishonesty is, to teach students ways to avoid unintentional infractions, to identify and confront violators, and to serve as models of academic integrity. Faculty and students come from a variety of backgrounds and cultures, giving rise to different expectations or moral and ethical behavior. Well-defined and effectively communicated standards in the classroom reduce uncertainty and clarify expectations. (2) Students must familiarize themselves with the college's definition of academic dishonesty and with the faculty member's standards and expectations as communicated on the course syllabus. Should a student have questions about potential academic misconduct on an examination, test, quiz, or other evaluated work, the student must contact the instructor for clarification prior to completing the assignment. (C) Academic misconduct includes but is not limited to the following activities: (1) Inappropriate collaboration on work to be evaluated. (2) Any unauthorized use of material (books, notes of any kind, electronic media, including cell phones, and so forth) during an examination, test, or quiz. (3) Using unauthorized or improper methods to determine in advance the contents of an examination, test, or quiz. (4) Having another person take an exam; having another person write a paper or complete an assignment for which the student will receive credit. (5) Copying or providing another student an examination, assignment or other work to be evaluated. (6) Submitting work for which credit has already been received in another course without the expressed consent of the instructor. (7) Plagiarizing or permitting one's work to be plagiarized. Plagiarism is defined as the representation of another's words, thoughts or ideas as one's own. While it is expected that a student who is engaged in writing shall utilize information from sources other than personal experience, appropriate acknowledgement of such sources is required. Plagiarism includes but is not limited to: (a) Utilizing a direct quotation without citing the source. (b) Paraphrasing the ideas, interpretation and expressions of another without giving credit. (c) Using the ideas of others as their own by failing to acknowledge or document sources. Sources of information should be credited or footnoted by following English language style guide ("Modern Language Association (MLA) Handbook"). (D) When a student is suspected of a violation of academic integrity, the faculty member may talk with the student to determine whether completing an "Academic Incident Form" (AIF) is warranted. If the faculty member determines that an AIF is warranted, the following procedure shall be followed: (1) The faculty member shall document the alleged violation utilizing the AIF, notify the student of the alleged violation, and provide the student with the AIF and a copy of the academic integrity procedures. The student must be notified and provided with the form and procedures within ten working days of the date on which the faculty member determines that an AIF is warranted. Notification should be via U. S. registered mail or in person. E-mail notification should only be used within an online course shell. The student has five working days from the date of receipt to respond. The division dean shall be provided with a copy of the AIF. (2) Should the student not respond within five working days of receiving notification of the academic incident, or not schedule, or not attend the conference with the faculty member, the faculty member, in the student's absence, shall make a decision as to whether the student did or did not violate academic integrity using all available information and conferring with the division dean. The decision shall be documented on an "Academic Incident Resolution Form" (AIRF) and given or mailed to the student. Copies shall be maintained by the faculty member and division dean. Students who do not respond, schedule or attend the conference with the faculty member also forfeit their rights to the appeals process. (3) If, as a result of the conference with the student the faculty member believes that no violation took place, the faculty member shall dismiss the case and the issue shall be considered resolved. An AIRF documenting the resolution of the incident shall be completed by the faculty member and signed by both the faculty member and the student. The original AIRF shall be given to the student with copies distributed to the faculty member and division dean. (4) If, as a result of the conference with the student the faculty member believes that "more likely than not" a violation did occur, the faculty member may issue a sanction up to a grade of zero for the assignment. An AIRF documenting the resolution of the incident including the sanction shall be completed and signed by the faculty member. The student shall be asked to sign the AIRF indicating that the information on the form is an accurate reflection of the decision(s) made during the conference. The original AIRF shall be given to the student with copies distributed to the faculty member, division dean and vice president of academic and student affairs (VPASA). In the event that the student challenges the sanction, the faculty member shall inform the student that he/she has five working days to appeal the sanction in writing to the appropriate academic dean. (5) If the student wishes to appeal the dean's decision, the student has five working days to appeal to the VPASA. (6) When appeals are made to the dean and VPASA, the evidence presented by the faculty and student shall be reviewed and a decision shall be made and communicated to the student in writing within five working days. If the dean or VPASA finds in favor of the student, the faculty member shall reevaluate the student's work based on its merits and assign the appropriate grade. The decision of the VPASA shall be final. (7) If the faculty member believes that the seriousness of the incident warrants action more severe than issuance of a grade of zero for the assignment, the case shall be referred to the "Academic Integrity Hearing Panel" (AIHP) for further sanctioning. Referrals should occur within ten working days. Student appeals of an AIHP decision are submitted to the VPASA; the student must wait until after the AIHP has met and communicated their decision. (8) If the faculty member believes that the seriousness of the incident warrants additional action beyond issuance of a grade of zero for the assignment, the case shall also be referred to the AIHP for further sanctioning and the AIRF shall indicate such. Furthermore, any student who has previously been found responsible for committing an act of academic dishonesty according to the records maintained by the VPASA shall also be referred to the AIHP for further sanctioning. Referrals should occur within ten working days of the most recent deadline in the process as it relates to the most recent incident. (9) In instances when an academic violation is referred to the AIHP by a faculty member or the office of the VPASA because of the seriousness of the offense or a record of repeated offenses, in addition to the sanction that was issued by the faculty member, the student may be issued a failing grade for the course, placed on probation, suspended for a specified period of time, or expelled. The student's cumulative academic dishonesty history shall be taken into account during the AIHP sanctioning phase. (10) The AIHP consists of six panel members three faculty members representing three different divisions), one academic dean, and two students. The dean and faculty members shall be appointed by the VPASA and should not be familiar with the student's academic integrity violation(s). The dean shall serve as chair. The office of the dean of student affairs is responsible for the selection of the student representatives. The AIHP hearing shall provide the student and college faculty/staff an opportunity to present views, call witnesses, and present documents and other evidence. An advocate of the student's choice may accompany the student to the hearing but the advocate is not permitted to address the panel or to provide legal counsel. The college shall be represented by the instructor(s) of the course(s) giving rise to the incident(s) and/or the dean(s) of the division(s) with which the course(s) are affiliated. The panel shall convene within ten working days of receiving the request. (11) The AIHP shall provide written notification of its decision within five working days of the hearing via use of the AIHP form and may attach additional explanation as appropriate. Students may appeal the decision in writing to the VPASA within five working days. Students who fail to attend or reschedule the AIHP hearing forfeit their rights to appeal the panel's decision. (12) If the student appeals the decision of the AIHP to the VPASA, the VPASA shall review the appeal and communicate the decision to the student within five working days in writing. The decision of the VPASA is final. (13) If the alleged academic violation or the sanction of the academic violation cannot be resolved prior to the deadline for reporting final grades to the registrar, the instructor of the class, with the advice and counsel of the division dean, shall assign a grade of "N." (14) A copy of all academic integrity forms and written explanations of all actions to be taken shall be maintained in the office of the VPASA while the sanction is in force plus ten additional years. No copy shall be placed with the student's academic record in the registrar's office. (E) Procedures were drafted using information, materials and form templates obtained from the academic integrity policies of Wright state university, Southern state community college, university of Toledo, Rhodes state community college, Oregon state community college, and Portland community college.
Supplemental Information
Authorized By:
3358
Amplifies:
3358
|
Rule 3358:5-7-12 | Prior learning assessment policy.
(A) Prior learning assessment (PLA) is a
process that enables learners to demonstrate what they have learned and
translate that learning into college credit. PLA validates knowledge acquired
through life experience, work experience, military experience, civic
engagement, individual study and reading, and participation in classes or
training sponsored by business and industry, professional organizations, and/or
government agencies. Credit is awarded for college-level knowledge gained from
experience and not for the experience itself. College-level learning is
validated through pla when learners prove their mastery of the knowledge,
skills, competencies, and abilities in a specific area of study offered by the
college. (B) There are a variety of third-party
vendors that allow students to receive college credits in certain courses.
Requisite advanced placement criteria are determined by vice president of
academic affairs in partnership with department faculty, division dean, or
designee. The types of prior learning examinations accepted by the college are
the following: (1) Advanced placement
(AP): AP exams are a series of examinations developed
by the college board for AP high school classes in various subject areas.
Students who have taken a college board ap credit examination must have scored
at least a three to receive appropriate course credit. (2) College level
examination program (CLEP): CLEP assesses proficiency in general education
through thirty-three tests in five subject areas. (3) Dantes subject
standardized test (DSST): DSST examinations test knowledge in both lower-
and upper-level college course content through thirty-eight tests in six
subject areas. (4) International
baccalaureate (IB): Clark state recognizes the IB diploma as an
advanced standing program for college credit. Students can also receive course
credit for IB content area exams. (C) Military training and experience
credit: Students who have achieved military education and
training credit may apply for acceptance of these credits toward the
appropriate degree. (D) Professional certification/industry
credentials credit: For courses in which professional certifications
are utilized as an assessment tool, students may receive college credit for a
course based on possessing such professional certification. (E) Proficiency
examinations: Any student who believes he/she is qualified for
college credit through experience, previous training, or noncredit coursework
may request a proficiency exam at the appropriate division office. When a
proficiency examination is an appropriate measure, the examination will be
thorough and in keeping with the established goals and objectives of the
course(s) and the overall program. Theoretical knowledge will be tested by
faculty recommendation through common acceptable measures (i.e., paper and
pencil, computerized, etc.) with the possibility of a practical skills
component. Both written and practical skills testing may be required to ensure
course rigor is maintained and achieved. (F) Portfolio assessment: A PLA portfolio is a detailed documentation
illustrating college-level learning. The documentation varies by course and may
include: examples of documents developed or materials made (like a machined
part) at work or during some civic engagement, a self-assessment, an essay or
oral interview explaining knowledge and experience, awards and honors, and
certifications showing completion of workshops or seminars offered by
professional organizations, business and industry or government agencies.
(G) Credit for prior learning
assessment: (1) All students are
expected to complete the residency requirement of at least thirty credit hours
of courswork at Clark state for a bachelor degree, fifteen credit hours of
coursework at Clark state for an associate degree or twelve credit hours for a
one-year certificate program. Credit equivalencies such as transfer and pla
credit do not count toward the residency requirement. (2) A student is limited
to receiving fifty per cent total credits for a degree or certificate from pla.
Additionally, credit equivalencies may not exceed one half of the required
technical course credits for the degree, the one-year certificate, or the
departmental certificate program being pursued unless recommended by the
faculty and approved by the division dean or designee. (3) All PLA credit is
subject to time limitations for certain courses and/or majors. Limitations are
determined by the profession/industry standards and the discretion of faculty,
division dean or designee. (4) To apply for PLA
credit the student must be admitted to Clark state with an eligible declared
major. (5) Students may only
apply for PLA credit for courses directly applicable to curriculum requirements
in the student's declared certificate or degree program. (6) A student who wishes
to apply for PLA for a course in their major must complete the process prior to
the term the student intends to receive the PLA credit for the course.
(7) Approved PLA credit
does not guarantee credit or waiver for that course's
prerequisites. (8) Approved PLA credits
serve as prerequisites in the same manner as their course
equivalencies. (9) All PLA must be
awarded before the semester prior to graduation. (10) A student may not
apply for PLA for a course that the student: (a) Is enrolled in after the fifteenth day. (b) Has previously taken with a failing grade (F or UW; D grade
if student's major requires a grade of C or better in the course for
progression and graduation requirements). (c) Has audited. (11) Clark state accepts
credit for prior learning that has been awarded by other regionally accredited
institutions as per the college's transfer policy. These credits have the
same limitations in their use in meeting graduation requirements as do PLA
credits earned at clark state and will be used in computing the total hours of
PLA for which a student is eligible. (12) A student who
intends to use credit for PLA in a course to meet clark state degree
requirements and intends to transfer to another institution should check the
requirements of the receiving institution. (13) Course credit hours
earned by third party vendors, military training experience credit, or
professional certification are awarded and recorded by records and
registration. Proficiency examinations and portfolios are assessed and awarded
by faculty and recorded by records and registration. (14) The records and
registration office will maintain a copy of the student's PLA form which
indicates the assessment process and final grade (credit or no credit).
(H) Prior learning assessment appeals
procedure: Clark state has established a process for prior
learning assessment appeals as listed in the PLA procedures document.
Last updated May 5, 2025 at 7:42 AM
Supplemental Information
Authorized By:
3358
Amplifies:
3358
Prior Effective Dates:
10/14/2022
|
Rule 3358:5-7-13 | Texbook adoption policy.
Effective:
February 20, 2024
(A) Selection procedure (1) Textbooks will be
adopted and ordered via the approved vendor. All textbook adoptions shall be
posted in accordance with the approved vendor's timelines. (2) Lead faculty members,
in consultation with discipline faculty, will make textbook recommendations to
coordinators for each course. (3) Upon adoption of a
textbook, the textbook shall remain in use for not less than two academic
years. (4) Faculty shall make
every effort to adopt textbooks that provide students with multiple purchasing
options to decrease student cost. These options may include, but are not
limited to, e-books, rentals, loose leaf editions, and open educational
resources (OERs). (5) Faculty members shall
make every effort to use all items contained in textbook/resource bundles.
(6) Faculty may not
directly sell or rent textbooks to students. (7) Textbook adoptions
will be made in accordance with Clark state's teaching and learning
principles and best practices within each discipline. (8) To utilize a textbook
or other material which is authored by faculty and the sale of which results in
a royalty being paid to the faculty member, then the textbook/material may only
be adopted if a majority of the other discipline faculty consent to the use of
the textbook or material. In instances where the faculty author is the only
full-time faculty member within a discipline, the division dean must approve
the use of the textbook or other material authored by the faculty
member. (9) In accordance with HB 110 and section 733.20 of the
Revised Code, if textbooks and/or course materials are not selected by the
first day of class registration, then the faculty member is deemed to have
selected identical materials (i.e., same title and edition) from the prior
semester offering of the course. (B) Discontinuance policy (1) All textbook
adoptions shall remain in use for no less than two academic years. If this is
not possible due to an urgent or unavoidable issue, permission for a new
adoption must be granted by the faculty member's academic/division
dean. (2) Faculty members may
not require students to purchase additional textbook materials and/or bundles
that have not been preapproved for the course. (3) No new textbook
adoptions shall be permitted mid-year, without the approval of the faculty
member's academic/division dean. Textbook edition changes may be
permitted mid-year. (4) Faculty may not sell
faculty textbook copies to book buyers.
Last updated February 20, 2024 at 8:51 AM
Supplemental Information
Authorized By:
3358
Amplifies:
3358
Prior Effective Dates:
2/27/2023
|
Rule 3358:5-7-14 | Student location policy.
(A) Clark state college is committed to
providing each student with the maximum opportunity to develop and learn. As
such, the student location policy follows 34 CFR 668.4(c)(3)(ii) and requires
institutions to have a written policy and documented process for establishing
the location of prospective students and students that must be applied
consistently. Both policy and process should have regular, frequent review and
updates as needed. (B) Clark state is a member of the
national council for state authorization reciprocity agreement (NC-SARA) which
allows the college to provide distance learning programs (both online and in
the form of supervised field experiences) and coursework to residents of states
other than Ohio. NC-SARA membership, however, does not grant reciprocity or
exempt us from state professional licensing requirements. As a result,
licensing requirements in Ohio may not be recognized as sufficient to obtain a
license in any other state. (C) This policy applies to all staff and
faculty with oversight in academic departments that offer educational programs
leading to professional licensure or faculty or staff who advertise programs as
meeting specific professional licensure or certification requirements and all
students. (D) Definitions: (1) Student location: a
student's location shall be defined as the place in which the student is
currently living or physically located (e.g. current address) at the time of
enrollment in a program. Student location will be determined by the active
local address in the student information system. Students may update their
address in self-service. (a) IPEDS - Location for those students enrolled
exclusively in distance education should be their physical location or current
address, as of the institution's fall reporting date. If this is not
available, the address on file for the student will be used. (b) For students listed in the military or active duty, the
college will use the permanent address instead of the student's physical
location. (c) NC-SARA location is the state, territory or district
where the student is located while receiving instruction and does not refer to
the student's official state of residence. (2) Professional
licensure: Programs leading to required initial professional licensure or
certification: academic programs designed for or marketed as fulfilling the
purpose of preparing graduates to meet the educational requirements for initial
professional licensure or certification requirements of a state board.
Identified professional licensure programs currently available at Clark state
include early childhood education, medical assisting, medical laboratory
technology, paramedic, physical therapist assistant, practical nursing,
realtime/judicial reporting and broadcast caption/CART, registered
nursing. (E) Student responsibility (1) Student: It is
recommended that a prospective or current student who intends to complete a
licensure program to check with the licensing board(s) in their state of
residence or in the state in which they intend to obtain a license for the most
recent information and requirements. The student's physical location at
the time of registration will remain in effect unless and until the student
provides official notification of location status to the college. (2) It is the
responsibility of the student to report their address or to make an address
change in the student information system. If a student relocates during the
course of a program to another state, it may impact whether the student can
remain in the program, meet the state licensure requirements, and/or continue
to receive financial aid funding. (3) It is the
responsibility of the student to review the consumer-information email
delivered at the beginning of the term; this pertains to either the student
location or major change. (F) College responsibility (1) Clark state college
collects location information from a student as part of the registration
process. Each semester, location information is collected and reviewed for
active students. (2) Clark state will make
a good-faith effort to determine whether or not a program meets licensing
requirements in the student's location. This determination will be posted
on the college website and students will be informed whether or not their
program meets licensing requirements in their state. (3) Depending on a
student's location or change of status, Clark state college may or may not
be able to allow the student to continue taking online courses or approve
clinical or internship placement. Clark state college shall not be held liable
if the student is unable to qualify for licensure or certifcation in a specific
jurisdiction, or cannot obtain a practicum/internship location. (4) It is the
responsibility of Clark state college to regularly review this rule and to
document consistently-applied processes for the purpose of establishing the
location of prospective and current students. (5) The college must
communicate this rule and process to students each term, in the
consumer-information email. (6) Each academic program
leading to professional licensure will annually update their program page to
include as it pertains to the 34 CFR 668.4(c)(3)(ii).
Last updated May 7, 2025 at 7:43 AM
Supplemental Information
Authorized By:
3358.
Amplifies:
3358.
|
Rule 3358:5-7-15 | Testing your faith.
(A) Students may request accommodations
for up to three days of absences each semester for reasons of faith, religion,
spiritual belief or organized activities connected to their religious
denomination, church, or other religious/spiritual organization. (B) Students must notify their
instructor(s) within the first fourteen days of the course of the dates they
require religious accommodation in writing or via email (C) Students who notify their
instructor(s) of their intended absences due to religious beliefs and
activities will receive alternative accommodations for missed exams or other
academic requirements as a result of such absences. There is no academic
penalty for taking absences under this policy. (D) Further information about this policy
may be obtained from the assistant dean of access and retention services. If a
student feels that they have not received a religious accommodation allowed by
this policy, they should notify the college of any grievance with regard to the
implementation of the policy by completing the academic concern form
(https://cm.maxient.com/reportingform.php?ClarkStateCC&layout_id=5). The
assistant dean of access and retention services will review the academic
concern form, speak with the student, instructor and school dean and make a
recommendation regarding the requested accommodation. If the student remains
dissatisfied, the recommendation may be appealed to the vice president of
academic affairs, whose decision will be final. (E) This policy shall be posted on the
college website with contact information of an individual who can provide
further information about the policy. The college will also post a
non-exhaustive list of major religious holidays or festivals for the next two
academic years. This statement shall include this wording, "This list is
non-exhaustive, and the list may not be used to deny accommodation to a student
for a holiday or festival of the student's faith or religious or
spiritual belief system that does not appear on the list." (F) This policy will appear in all course
syllabi and include the description of the general procedure for requesting
accommodations and the contact information for an individual whom a student may
contact for more information about this policy. Syllabi will also include a
link to the non-exhaustive list of religious holidays and festivals and the
disclaimer that the list is non-exhaustive. Finally, syllabi will include the
process by which a student may notify the institution of any grievance with
regard to the implementation of the policy.
Last updated May 6, 2025 at 7:51 AM
Supplemental Information
Authorized By:
3358
Amplifies:
3358
|
